The Safeguarding Board for Northern Ireland (Membership, Procedure, Functions and Committee) Regulations (Northern Ireland) 2012

Regulation 10

SCHEDULE 1 Meetings and proceedings of the Safeguarding Board

Meetings

1.  The first meeting of the Safeguarding Board shall be held on such day and at such place as may be fixed by the Chair, and he shall be responsible for convening the meeting.

2.  The Safeguarding Board shall meet at least four times each year.

3.—(1) The Chair may call a meeting of the Safeguarding Board at any time.

(2) If a requisition for a meeting, signed by at least three quarters of the members (rounded up to a whole number) is presented to the Chair, the Chair must within 14 days after the requisition has been presented to him, call a meeting unless the reason for not calling the meeting has been approved by the Department.

(3) At any meeting of the Safeguarding Board the Chair, or in his absence the deputy Chair (if there is one and he is present) shall preside.

Notice of meeting

4.—(1) Before each meeting of the Safeguarding Board, a notice of the meeting which—

(a) specifies the business proposed to be transacted at it; and

(b) is signed by the Chair or by an officer of the Safeguarding Board authorised by the Chair to sign on his behalf,

shall be served on each member, so as to be available to him at least seven clear days before the meeting.

(2) The proceedings of any meeting shall not be invalidated by a failure to serve notice to any member.

Exclusion of public from meetings

5.  The Safeguarding Board may, by resolution, exclude the public from a meeting of the Safeguarding Board (whether during the whole or part of the proceedings at the meeting) where the Safeguarding Board is satisfied that it is necessary to do so by reason of—

(a) the confidential nature of the business to be transacted at the meeting;

(b) the need to safeguard the welfare of any child;

(c) the need to protect a person’s private life; or

(d) the need to avoid the risk of injustice in any legal proceedings.

Voting

6.  Every decision at a meeting shall be determined by a majority of the votes of the members present and voting on the question and, in the case of an equality of votes, the Chair, or in his absence, the deputy Chair, shall have a second and casting vote.

7.  The names of members present at a meeting shall be recorded.

Quorum

8.—(1) No business shall be transacted at a meeting unless at least two thirds (rounded up to a whole number) of the members including the Chair or deputy Chair are present.

(2) If a meeting is not quorate the Chair shall convene a further meeting within a period of one month from and including the date on which the meeting was scheduled to have taken place.

Declaration of interest

9.—(1) If the Chair or a member of the Safeguarding Board has an interest in any matter to be considered at a meeting or is associated with a person who has such an interest he shall declare it accordingly at the meeting and as soon as practicable after its commencement.

(2) The Chair or any member who has, pursuant to sub-paragraph (1), declared an interest shall not take part in the consideration and discussion of the matter or be present at the consideration or discussion of that matter or the voting on it.

Minutes of proceedings

10.  The minutes of the proceedings of a meeting shall be drawn up and submitted for agreement at the next ensuing meeting where they shall be signed by the Chair or deputy Chair.

Regulation 21(2)

SCHEDULE 2 Names and areas of Safeguarding Panels

Column 1 Name of Safeguarding Panel	Column 2 Name of local government districts
The Belfast Safeguarding Panel	Belfast and Castlereagh
The Northern Safeguarding Panel	Antrim, Ballymena, Ballymoney, Carrickfergus, Coleraine, Cookstown, Larne, Magherafelt, Moyle and Newtownabbey
The South Eastern Safeguarding Panel	Ards, Down, Lisburn and North Down
The Southern Safeguarding Panel	Armagh, Banbridge, Craigavon, Dungannon and Newry and Mourne
The Western Safeguarding Panel	Derry, Fermanagh, Limavady, Omagh and Strabane

Regulation 28

SCHEDULE 3 Meetings and proceedings of Safeguarding Panels

Meetings

1.  The first meeting of a Safeguarding Panel shall be held on such day and at such place as may be fixed by the Chair, and he shall be responsible for convening the meeting.

2.  A Safeguarding Panel shall meet at least four times each year.

3.—(1) The Chair may call a meeting of the Safeguarding Panel at any time.

(2) If a requisition for a meeting, signed by at least three quarters of the members (rounded up to a whole number) is presented to the Chair, the Chair must within 14 days after the requisition has been presented to him, call a meeting unless the reason for not calling the meeting has been approved by the Safeguarding Board.

(3) At any meeting of the Safeguarding Panel the Chair, or in his absence the deputy Chair (if there is one and he is present) shall preside.

Notice of meeting

4.—(1) Before each meeting of the Safeguarding Panel, a notice of the meeting which—

(a) specifies the business proposed to be transacted at it; and

(b) is signed by the Chair or by a person authorised by the Chair to sign on his behalf,

shall be served on each member, so as to be available to him at least seven clear days before the day of the meeting.

(2) The proceedings of any meeting shall not be invalidated by a failure to deliver notice to any member.

Voting

5.  Every decision at a meeting shall be determined by a majority of the votes of the members present and voting on the question and, in the case of an equality of votes, the Chair, or in his absence, the deputy Chair, shall have a second and casting vote.

6.  The names of members present at a meeting shall be recorded.

Quorum

7.—(1) No business shall be transacted at a meeting unless at least two thirds (rounded up to a whole number) of the members including the Chair or deputy Chair are present.

(2) If a meeting is not quorate the Chair shall convene a further meeting within a period of one month from and including the date on which the meeting was scheduled to have taken place.

Declaration of interest

8.—(1) If the Chair or a member of the Safeguarding Panel has an interest in any matter to be considered at a meeting or is associated with a person who has such an interest he shall declare it accordingly at the meeting and as soon as practicable after its commencement.

(2) The Chair or any member who has, pursuant to sub-paragraph (1), declared an interest shall not take part in the consideration and discussion of the matter or be present at the consideration or discussion of that matter or the voting on it.

Minutes

9.  The minutes of the proceedings of a meeting shall be drawn up and submitted for agreement at the next ensuing meeting where they shall be signed by the Chair or deputy Chair.

Regulation 32

SCHEDULE 4 Relevant trust for a Safeguarding Panel

Column 1 Name of Safeguarding Panel	Column 2 Name of HSC trust
The Belfast Safeguarding Panel	Belfast Health and Social Care Trust
The Northern Safeguarding Panel	Northern Health and Social Care Trust
The South Eastern Safeguarding Panel	South Eastern Health and Social Care Trust
The Southern Safeguarding Panel	Southern Health and Social Care Trust
The Western Safeguarding Panel	Western Health and Social Care Trust

Regulation 36

SCHEDULE 5 Meetings and proceedings of the Case Management Review Panel

Meetings

1.  The first meeting of the Case Management Review Panel shall be held on such day and at such place as may be fixed by the Chair, and he shall be responsible for convening the meeting.

2.  The Case Management Review Panel shall meet at least four times each year.

3.—(1) The Chair may call a meeting of the Case Management Review Panel at any time.

(2) If a requisition for a meeting, signed by at least three quarters of the members (rounded up to a whole number) is presented to the Chair, the Chair must within 14 days after the requisition has been presented to him, call a meeting unless the reason for not calling the meeting has been approved by the Safeguarding Board.

(3) At any meeting of the Case Management Review Panel the Chair shall preside.

Notice of meeting

4.—(1) Before each meeting of the Case Management Review Panel, a notice of the meeting which—

(a) specifies the business proposed to be transacted at it; and

(b) is signed by the Chair or by a person authorised by the Chair to sign it on his behalf,

shall be served on each member at least seven clear days before the day of the meeting.

(2) The proceedings of any meeting shall not be invalidated by a failure to serve notice to any member.

Voting

5.  Every decision at a meeting shall be determined by a majority of the votes of the members present and voting on the question and, in the case of an equality of votes, the Chair shall have a second and casting vote.

6.  The names of members present at a meeting shall be recorded.

Quorum

7.—(1) No business shall be transacted at a meeting unless at least two thirds (rounded up to a whole number) of the members including the Chair are present.

(2) If a meeting is not quorate the Chair shall convene a further meeting within a period of one month from and including the date on which the meeting was scheduled to have taken place.

Declaration of interest

8.—(1) If the Chair or a member of the Case Management Review Panel has an interest in any matter to be considered at a meeting or is associated with a person who has such an interest he shall declare it accordingly at the meeting and as soon as practicable after its commencement.

(2) The Chair or any member who has, pursuant to sub-paragraph (1), declared an interest shall not take part in the consideration and discussion of the matter or be present at the consideration or discussion of that matter or the voting on it.

Minutes

9.  The minutes of the proceedings of a meeting shall be drawn up and submitted for agreement at the next ensuing meeting where they shall be signed by the Chair.