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The Education (Pupil Referral Units) (Management Committees etc.) (Wales) Regulations 2014

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PART 1GENERAL

Title, commencement and application

1.—(1) The title of these Regulations is the Education (Pupil Referral Units) (Management Committees etc.) (Wales) Regulations 2014.

(2) These Regulations, except regulations 22 and 23, come into force on 31 October 2014.

(3) Regulations 22 and 23 come into force on 23 February 2015.

(4) These Regulations apply in relation to Wales.

Interpretation

2.  In these Regulations—

“authority” (“awdurdod”), in relation to a unit, means the local authority by which the unit is maintained;

“clerk to the committee” (“clerc y pwyllgor”) means a clerk appointed to a committee in accordance with the Government of Maintained Schools (Wales) Regulations 2005(1);

“committee” (“pwyllgor”) means a management committee of a unit, or a group of units, established under these Regulations;

“group of units” (“grŵp o unedau”) means two or more units managed by the same committee in accordance with regulation 4;

“instrument of government” (“offeryn llywodraethu”) means an instrument of government of a unit, or a group of units, made in accordance with these Regulations;

“member” (“aelod”) means a member of a committee appointed or elected in accordance with these Regulations;

“school representative” (“cynrychiolydd ysgol”) means a person who is a governor or member of staff of a maintained school in the community served by the unit (or as the case may be, the group of units); and

“unit” (“uned”) means a pupil referral unit.

PART 2ESTABLISHMENT OF MANAGEMENT COMMITTEES

Establishment of committees

3.  Subject to regulation 4, an authority must establish a committee to act as the management committee of each unit maintained by it—

(a)in relation to a unit opened before 31 October 2014, by 23 February 2015; and

(b)in relation to a unit opened on or after 31 October 2014, as soon as practicable, and in any event no later than the first day on which the unit is open to pupils.

Joint committees

4.  An authority may—

(a)establish a committee to act as the management committee of two or more units maintained by it; or

(b)make arrangements for a committee established by it under regulation 3 or paragraph (a) to act as the management committee of an additional unit, or units, maintained by it.

Duty to make instrument of government and appoint first members

5.  An authority must—

(a)make an instrument of government, to determine the composition and other matters relating to the committee, in respect of every unit (or, as the case may be, every group of units) maintained by it; and

(b)appoint the first members of each committee established by it under regulation 3 or 4, (other than parent members, and staff members required to be elected under regulation 10(1)(b)).

Content of instrument of government

6.  The instrument of government must set out—

(a)the name of the unit (or group of units);

(b)the name of the committee;

(c)the manner in which the committee is to be constituted in accordance with regulation 14, specifying—

(i)the number of members in each category of member, and

(ii)the total membership of the committee, including any sponsor members;

(d)where the term of office for a category of member is to be less than four years, the length of that term of office;

(e)the name of any sponsor who is entitled to nominate persons for appointment as such members under Schedule 1; and

(f)the date when the instrument of government takes effect.

Review of instrument of government

7.—(1) The committee or the authority may review the instrument of government at any time after it is made.

(2) Where, on any review, the committee or the authority decides that the instrument of government should be varied, the committee or (as the case may be) the authority must notify the other of its proposed variation together with its reasons for proposing such a variation.

(3) Where the committee has received notification under paragraph (2), it must inform the authority whether or not it is content with the proposed variation and, if not content, its reasons.

(4) If—

(a)whichever of the committee or the authority is the recipient of a notification under paragraph (2) agrees with the proposed variation; or

(b)there is agreement between the authority and the committee that some other variation should be made instead, the instrument of government must be varied accordingly by the authority.

(5) If paragraph (4) does not apply, the authority must—

(a)inform the committee of the reasons—

(i)why it is not content with the committee’s proposed variation, or as the case may be,

(ii)why it wishes to proceed with its own variation; and

(b)give the committee a reasonable opportunity to reach agreement with it with regard to the variation, and the instrument of government must be varied by it either in the manner agreed between it and the committee or (in the absence of such agreement) in such manner as it thinks fit.

(6) Where the instrument of government is varied under this regulation, it must set out the date on which the variation takes effect.

Other requirements relating to instruments of government

8.—(1) The authority must ensure that the persons set out in paragraph (2) are provided (free of charge) with—

(a)a copy of the instrument of government; and

(b)where any variation is made to the instrument of government, a consolidated version of the instrument of government incorporating all variations made by the authority (other than variations which have ceased to have effect).

(2) The persons who are to be provided with the information referred to in paragraph (1) are—

(a)every member of the committee; and

(b)if not a member of the committee, the teacher in charge (or, in the case of a group of units, any teacher in charge who is not a member of the committee).

PART 3CATEGORIES OF MEMBERS

Parent members

9.—(1) In these Regulations “parent member” (“rhiant-aelod”) means—

(a)a person who is elected in accordance with paragraphs 2 to 6 of Schedule 1 as a member by parents of registered pupils at the unit (or, as the case may be, at all the units in the group of units), and is a parent of a registered pupil at the unit (or, as the case may be, any unit in the group of units) at the time when that person is elected; or

(b)a person appointed as a parent member in accordance with paragraphs 7 and 8 of Schedule 1.

(2) A person is disqualified from election or appointment as a parent member if that person is—

(a)an elected member of the authority; or

(b)disqualified under regulation 10(2).

(3) A person is not disqualified from continuing to hold office as a parent member when that person ceases to be a parent of a registered pupil at the unit (or, as the case may be, any unit in the group of units) or to fulfil any of the requirements set out in paragraph 8 of Schedule 1 unless that person is otherwise disqualified under these Regulations.

Staff members

10.—(1) In these Regulations “staff member” (“staff-aelod”) means—

(a)the teacher in charge of a unit (or, in the case of a group of units, the teacher in charge of each of the units); or

(b)a person who is elected in accordance with paragraphs 9 to 11 of Schedule 1 as a member by persons who are paid to work wholly or mainly at the unit (or, as the case may be, any unit in the group of units) and is a person so working at the time when that person is elected.

(2) A person who is eligible for election as a staff member and who is paid to work at that unit for more than 500 hours in each academic year is not eligible for election or appointment as a member under regulation 9, 11, 12 or 13.

(3) Upon ceasing to work at that unit, a staff member is to be disqualified from continuing to hold office as such a member.

Authority appointed members

11.—(1) In these Regulations “authority appointed member” (“aelod a benodir gan yr awdurdod”) means a person who is appointed as a member by the authority (other than a staff member, a community member, or a sponsor member appointed by the authority under regulation 5(b)).

(2) A person is disqualified from appointment as an authority appointed member if that person is eligible to be a staff member.

Community members

12.—(1) In these Regulations “community member” (“aelod cymunedol”) means a person who is appointed as a member by the committee (or by the authority under regulation 5(b)) and who is—

(a)a school representative;

(b)a person who lives or works in the community served by the unit (or, as the case may be, the group of units); or

(c)a person who, in the opinion of the committee (or in the case of a community member appointed under regulation 5(b), the authority), is committed to the good government and success of the unit (or, as the case may be, the group of units).

(2) A person is disqualified from appointment as a community member if that person is—

(a)eligible to be a staff member of the committee; or

(b)an elected member of the authority.

Sponsor members

13.  In these Regulations “sponsor member” (“noddwr-aelod”) means a person who is nominated as a sponsor member and is appointed as such by the committee in accordance with paragraphs 12 to 14 of Schedule 1 (or is appointed as a sponsor member by the authority under regulation 5(b)).

PART 4COMPOSITION OF COMMITTEES

General principles

14.—(1) The instrument of government is to specify the size and membership of the committee, which is to be no fewer than 7 and no more than 20 members (disregarding any sponsor members).

(2) The instrument of government is to specify the numbers of members from each of the following categories of member to be elected or appointed—

(a)parent member;

(b)staff member;

(c)authority appointed member;

(d)community member;

(e)sponsor member.

(3) In calculating the number of members required in each category in accordance with paragraph (5), the number must be rounded up or down to the nearest whole number.

(4) In calculating the number of staff members required, the teacher in charge (or, in the case of a group of units, the teacher in charge of each of the units) must be included whether or not that person has resigned their membership.

(5) Of the total number of members—

(a)at least one but no more than one fifth must be parent members;

(b)at least one but no more than one third must be staff members;

(c)at least one but no more than one third must be authority appointed members;

(d)at least one but no more than two may be sponsor members; and

(e)the number of community members must out number all the other members listed in subparagraphs (a) to (d).

Notification of appointments

15.  Where any person makes an appointment or nominates a person to be appointed to the committee that person must give written notice of the appointment or the nomination to the clerk to the committee, specifying the name and usual place of residence of the person appointed or nominated.

PART 5QUALIFICATIONS AND TENURE OF OFFICE OF MEMBERS

Qualifications and disqualifications

16.  Schedule 2 sets out the circumstances in which a person is qualified for, or disqualified from, holding or continuing in office as a member.

Term of office

17.—(1) Subject to paragraphs (2) to (4), a member is to hold office for a fixed period of four years from the date of his election or appointment.

(2) Paragraph (1) does not apply to any staff member who is the teacher in charge of a unit, who may hold office for as long as that person is the teacher in charge.

(3) The instrument of government may specify a shorter term of office for a particular category of member, being not less than one year.

(4) This regulation does not prevent a member from—

(a)being elected or appointed for a further term, except as otherwise provided in these Regulations;

(b)resigning their office in accordance with regulation 18(1);

(c)being removed from office in accordance with regulation 19; or

(d)being disqualified, by virtue of any provision of these Regulations, from holding or continuing to hold office.

Resignation

18.—(1) A member may at any time resign their office by giving written notice to the clerk to the committee.

(2) The teacher in charge of a unit may withdraw their resignation at any time by giving written notice to the clerk to the committee.

Removal of members

19.—(1) Any authority appointed member may be removed from office by the authority, who must give written notice thereof to the clerk to the committee, and to the member so removed.

(2) Any community or sponsor member may be removed from office by the committee in accordance with the procedure set out in regulation 20.

(3) A nominating body proposing the removal of a community or a sponsor member must inform the clerk to the committee, and the member in question, in writing of the reasons why it is proposing that member’s removal.

(4) The committee may, in accordance with the procedure set out in regulation 20, remove any community member, or any sponsor member, at the request of the nominating body.

(5) In this regulation, “nominating body” (“corff enwebu”) means any person from whom nominations were sought for the purpose of appointing, and who nominated, the member in question.

(6) Any parent member appointed by the committee under paragraphs 7 and 8 of Schedule 1 may be removed by the committee in accordance with the procedure set out in regulation 20.

Procedure for removal of members by the committee

20.—(1) This regulation applies in relation to the removal of a member from office in accordance with regulation 19.

(2) A resolution to remove a member from office which is passed at a meeting of the committee will not have effect unless—

(a)in relation to the removal of a member who has been nominated by a nominating body, before the committee resolve to remove the member from office, the clerk to the committee gives the reasons for removal provided by the nominating body (as appropriate), and the member whom it is proposed to remove is given an opportunity to make a statement in response;

(b)in relation to the removal of a community, sponsor or parent member, before the committee resolves to remove the member from office, the member or members proposing the removal state, at that meeting, their reasons for doing so, and the member who it is proposed to remove is given an opportunity to make a statement in response;

(c)it is confirmed by a resolution passed at a second meeting of the committee held not less than fourteen days after the first meeting; and

(d)the matter of the member’s removal from office is specified as an item of business on the agenda for each of those meetings.

PART 6PROCEDURES OF COMMITTEES

Application of the Government of Maintained Schools (Wales) Regulations 2005

21.  The Government of Maintained Schools (Wales) Regulations 2005 apply in relation to units as they apply in relation to maintained schools to the extent and with the modifications prescribed in Schedule 3 (and in those Regulations as so applied any expression defined in regulation 2 has the same meaning as in that regulation).

PART 7DELEGATION OF FUNCTIONS TO COMMITTEES AND CURRICULUM

Delegation of functions

22.—(1) Subject to paragraph (3), an authority must delegate the functions mentioned in paragraph (2) relating to a unit to the committee, together with such of the authority’s powers as are requisite for discharging those functions.

(2) The functions are—

(a)conducting the unit;

(b)the authority’s functions under paragraph 6(3) of Schedule 1 to the Education Act 1996 (complaints relating to the curriculum);

(c)the authority’s functions under section 88 of the Education and Inspections Act 2006(2) (responsibility for discipline); and

(d)with respect to teachers employed by the authority to work at the unit, the authority’s functions under the School Teacher Appraisal (Wales) Regulations 2011(3).

(3) Paragraph (1) does not apply to the following—

(a)the authority’s functions under—

(i)section 4 of the School Standards and Organisation (Wales) Act 2013(4) (power to intervene),

(ii)regulations made under section 31 of the Education Act 2002(5) (control of school premises), and

(iii)section 29(5) of the Education Act 2002 (direction by authority concerning health and safety);

(b)any power to appoint, dismiss or suspend teachers and non-teaching staff at the unit;

(c)any power to spend any sum of money appropriated by the authority for the purposes of the unit.

Curriculum

23.  The authority, committee and teacher in charge of a unit (acting jointly) must make, and from time to time review, a written statement of the policy in relation to the curriculum for the unit.

Huw Lewis

Minister for Education and Skills, one of the Welsh Ministers

7 October 2014

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