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The Cardiff and Vale College Further Education Corporation (Government) Regulations 2011

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Proceedings of meetings

13.—(1) Every question to be decided at a meeting of the Corporation must be determined by a simple majority of the votes of the members present and voting on the question. Where there is an equal division of votes, the chairperson of the meeting has the casting vote.

(2) A member may not vote by proxy or by way of a postal vote.

(3) No resolution of the members may be rescinded or varied at a subsequent meeting of the Corporation unless consideration of the rescission or variation is a specific item of business on the agenda for that meeting.

(4) A Principal who has chosen not to be a member may attend and speak at all meetings of the Corporation or any committee of the Corporation, except that the Principal must withdraw in any case where this would be required under sub-paragraph (5) if the Principal were attending as a member.

(5) A member who is a member of the staff of the institution (including the Principal), must withdraw—

(a)from that part of any meeting of the Corporation, or any committee meeting, at which staff matters relating solely to that member of staff (as distinct from staff matters relating to all members of staff, or all members of staff in a particular class) are considered;

(b)from that part of any meeting of the Corporation or any committee meeting at which that member’s reappointment, or the appointment of that member’s successor, is considered;

(c)from that part of any meeting of the Corporation or of any committee of the Corporation during which staff matters relating to any member of staff holding a post senior to that member’s are considered, if so required by a majority of the other members present at the meeting of the Corporation or by a majority of the other committee members present at the committee meeting, as the case may be; and

(d)from that part of any meeting of the Corporation or of any committee of the Corporation during which negotiations covering the pay or conditions of (any or all) members of staff are considered, if so required by a majority of the other members present at the meeting of the Corporation or by a majority of the other committee members present at the committee meeting, as the case may be.

(6) A student member who is under the age of 18 may not vote at a meeting of the Corporation or of any committee of the Corporation, on any question concerning any proposal—

(a)for the expenditure of money by the Corporation; or

(b)under which the Corporation, or any members of the Corporation, would enter into any contract, or would incur any debt or liability (whether immediate, contingent or otherwise).

(7) Except as provided by rules made under article 15(2) of the Articles of Government relating to representations and appeals by students in disciplinary cases, a student member must withdraw from that part of any meeting of the Corporation or committee at which the conduct, suspension or expulsion of any student is considered.

(8) In any meeting of the Corporation or any committee of the Corporation where staff matters relating to a member or prospective member of the staff of the institution are discussed, a student member must—

(a)take no part in the consideration or discussion of that matter and not vote on any question with respect to it; and

(b)withdraw from the meeting of the Corporation or from the meeting of the committee of the Corporation, where required to do so by a majority of the members present other than student members or by a majority of the committee members present other than those that are student members, as the case may be.

(9) The Clerk—

(a)must withdraw from that part of any meeting of the Corporation or any committee of the Corporation at which the Clerk’s remuneration, conditions of service, conduct, suspension, dismissal or retirement, in the capacity as Clerk, are considered; and

(b)where the Clerk is a member of staff of the institution, must withdraw in any case where a member would be required to withdraw under sub-paragraph (5) if attending as a member of staff.

(10) If the Clerk withdraws from a meeting or part of a meeting under sub-paragraph (9), the Corporation or committee of the Corporation, as the case may be, must appoint a person (other than the Principal) to serve as a temporary Clerk in accordance with paragraph 6(3).

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