Records of decisions, etc
40.—(1) It will be the duty of the Clerk to make arrangements for each decision, each order made under regulation 38 and the effect of each certificate and revocation under regulation 39 to be recorded.
(2) Records may be kept in any form, whether documentary or otherwise, and must contain the particulars specified in Schedule 2 below.
(3) A copy, in documentary form, of the relevant entry in the record must, as soon as reasonably practicable after the entry has been made, be sent to each party to the appeal to which the entry relates.
(4) Each record must be retained for the period of six years beginning on the day on which an entry was last made in it.
(5) Any person may, at a reasonable time stated by or on behalf of the Tribunal concerned and without making payment, inspect the records which are required to be made by paragraph (1).
(6) If, without reasonable excuse, a person having custody of the record intentionally obstructs a person in exercising the right conferred by paragraph (5), that person will be liable on summary conviction to a fine not exceeding level 1 on the standard scale.
(7) The member who presided at the hearing or determination of an appeal may authorise the correction of any clerical error in the record, and a copy of the corrected entry must be sent to the persons to whom a copy of the original entry was sent.
(8) The production in any proceedings in any court of law of a document purporting to be certified by the Clerk of a Tribunal to be a true copy of a record or decision of that Tribunal will, unless the contrary is proved, be sufficient evidence of the document and of the facts it records.