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Local Authorities (Executive Arrangements) (Decisions, Documents and Meetings) (Wales) Regulations 2001

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Recording of decisions taken at meetings of local authority executives and their committees

6.—(1) The proper officer, or in the event of the proper officer not being present, the proper officer’s representative, shall attend any meeting of a decision-making body at which an executive decision is to be made and ensure that a written statement is produced as soon as is reasonably practicable after the meeting in respect of every executive decision made at that meeting which must include the information specified in paragraph (2).

(2) The statement referred to in paragraph (1) must include—

(a)a record of the decision including the date it was made;

(b)a record of the reasons for the decision;

(c)a record of any declaration of interest in relation to the matter decided which is declared by any member of the decision making body which made the decision;

(d)in respect of any declared interest, a note of any dispensation granted by the local authority’s standards committee; and

(e)details of any consultation undertaken in accordance with the authority’s standing orders and constitution and where such consultation has not taken place, the reasons why that is the case.

(3) For the purposes of paragraph (1) of this regulation “proper officer’s representative” means the officer of the local authority or the person or persons nominated by the proper officer to attend the meeting for the purpose of producing the statement referred to in that paragraph.

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