5 Amendments to the Environmental Assessment of Plans and Programmes Regulations 2004
1 Regulation 13 (consultation procedures) is amended as follows.
2 For paragraph (2)(c) substitute—

“(c) inform the public consultees of—
(i) the address of the website at which the relevant documents may be viewed and downloaded free of charge;
(ii) the fact that a copy of the relevant documents may be obtained by email from the responsible authority;
(iii) the fact that a copy of the relevant documents may be obtained by post from the responsible authority, provided that it is reasonably practicable for the authority to provide a copy by post;
(iv) the address, email address and telephone number for the purpose of requesting a copy of the relevant documents either by email or by post;
(v) whether a charge will be made for copies of the relevant documents provided by post and the amount of any charge; and
(vi) the telephone number which can be used to contact the responsible authority for enquiries in relation to the relevant documents;”

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3 For paragraph (4) substitute—

“4 The responsible authority shall—
(a) publish the relevant documents on a public website at which the relevant documents may be viewed and downloaded free of charge;
(b) provide a copy of the relevant documents by email to any person who requests a copy, as soon as reasonably practicable after receipt of that person’s request;
(c) provide one copy of the relevant documents by post to any person who requests a copy, as soon as reasonably practicable after receipt of that person’s request, unless it is not reasonably practicable to provide a copy by post for reasons connected to the effects of coronavirus, including restrictions on movement; and
(d) make available a telephone number for the public to make enquiries in relation to the relevant documents.”

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4 In paragraph (5)—
(a) for “(2)(c)” substitute “(4)(c)”; and
(b) after “copies” insert “of the relevant documents by post”.