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The Passenger Name Record Data and Miscellaneous Amendments Regulations 2018

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PART 4Passenger and Service Information

Amendments to the Immigration and Police (Passenger, Crew and Service Information) Order 2008

17.  Regulations 18 to 20 amend the 2008 Order.

Substitution of article 7 (form and manner in which passenger and service information to be provided: police)

18.  For article 7 substitute—

Form and manner in which passenger and service information to be provided: police

7.(1) Paragraph (2) applies where the owner or agent of an aircraft is subject to a requirement under section 32(2) of the 2006 Act to provide any passenger or service information specified by article 6(4).

(2) The owner or agent of the aircraft must provide that information electronically using a secure method which conforms to the data formats and transmission protocols provided for in Article 1 of the Implementing Decision.

(3) In the circumstances described in paragraph (4), the owner or agent of an aircraft may provide the information in an alternative form and manner.

(4) The circumstances are that—

(a)there has been a technical failure meaning that it is not possible for the owner or agent to provide the required information in accordance with paragraph (2);

(b)the alternative form and manner provides an equivalent level of security in relation to the protection of personal data as the method referred to in paragraph (2), and

(c)the intended recipient has consented to the provision of the information in the alternative form and manner.

(5) Where a person other than the owner or agent of an aircraft is subject to a requirement to provide passenger or service information imposed under section 32(2) of the 2006 Act, the person must provide the required information in an electronic form that is compatible with the technology used by the recipient of the information.

(6) Where there has been a technical failure meaning that it is not possible for a person to provide the required information in accordance with paragraph (5), the person may provide the required information in an alternative form and manner with the prior agreement of the recipient of the information.

(7) In this article “the Implementing Decision” means Commission Implementing Decision (EU) 2017/759 of 28 April 2017 on the common protocols and data formats to be used by air carriers when transferring PNR data to Passenger Information Units(1)..

Amendments to Schedule 2 (information specified to extent known by carrier: immigration)

19.  In Schedule 2, in paragraph 1—

(a)omit sub-paragraph (b);

(b)in sub-paragraph (e), for “sex” substitute “gender”;

(c)for sub-paragraph (f) substitute—

(f)any contact information, including telephone number and email address;;

(d)omit sub-paragraph (g);

(e)omit sub-paragraph (mm);

(f)in sub-paragraph (pp), at the end, omit “and”;

(g)in sub-paragraph (qq), at the end, add “, and”;

(h)after sub-paragraph (qq) add—

(rr)any other such information as is collected as part of a Passenger Name Record and is set out in paragraph 2 or 3 of Schedule 1..

Substitution of Schedule 4 (information specified to extent known by carrier: police)

20.  For Schedule 4 substitute—

Article 6(4)

SCHEDULE 4Information specified to extent known by carrier: police

1.  The passenger and service information is the following in respect of a passenger or, in so far as it applies (whether expressly or otherwise), in respect of a member of the crew—

(a)name as it appears on the reservation;

(b)issue date of travel document;

(c)address;

(d)gender;

(e)any contact information, including telephone number and email address;

(f)travel status of passenger, which indicates whether reservation is confirmed or provisional and whether the passenger has checked in;

(g)the number of pieces and description of any baggage carried;

(h)any documentation provided to the passenger in respect of the passenger’s baggage;

(i)date of intended travel;

(j)ticket number;

(k)date and place of ticket issue;

(l)seat number allocated;

(m)seat number requested;

(n)check-in time, regardless of method;

(o)date on which reservation was made;

(p)identity of any person who made the reservation;

(q)any travel agent used;

(r)any other name that appears on the passenger’s reservation;

(s)number of passengers on the same reservation;

(t)complete travel itinerary for passengers on the same reservation;

(u)the fact that a reservation in respect of more than one passenger has been divided due to a change in itinerary for one or more, but not all, of the passengers;

(v)Code Share Details(2);

(w)method of payment used to purchase ticket or make a reservation;

(x)details of the method of payment used, including the number of any credit, debit or other card used;

(y)billing address;

(z)booking reference number, Passenger Name Record locator and other data locator used by the carrier to locate the passenger within its information system;

(aa)the class of transport reserved;

(bb)the fact that the reservation is in respect of a one-way journey;

(cc)all historical changes to the reservation;

(dd)General Remarks;

(ee)Other Service Information (OSI);

(ff)System Service Information (SSI) and System Service Request Information (SSR);

(gg)identity of the individual who checked the passenger in for the voyage or flight or international service;

(hh)Outbound Indicator, which identifies where a passenger is to travel on to from the United Kingdom;

(ii)Inbound Connection Indicator, which identifies where a passenger started his journey before he travels onto the United Kingdom;

(jj)the fact that the passenger is travelling as part of a group;

(kk)card number and type of any frequent flyer or similar scheme used;

(ll)Automated Ticket Fare Quote (ATFQ), which indicates the fare quoted and charged;

(mm)the fact that the passenger is under the age of eighteen and unaccompanied;

(nn)where the passenger is a person under the age of eighteen and unaccompanied—

(i)age;

(ii)languages spoken;

(iii)any special instructions provided;

(iv)the name of any departure agent who will receive instructions regarding the care of the passenger;

(v)the name of any transit agent who will receive instructions regarding the care of the passenger;

(vi)the name of any arrival agent who will receive instructions regarding the care of the passenger;

(vii)the following details in respect of the guardian on departure—

(aa)name;

(bb)address;

(cc)any contact telephone number;

(dd)relationship to passenger;

(viii)the following details in respect of the guardian on arrival—

(aa)name;

(bb)address;

(cc)any contact telephone number;

(dd)relationship to passenger, and

(oo)any other such information as is collected as part of a Passenger Name Record and is set out in paragraph 2 or 3 of Schedule 3..

(1)

OJ No L 113, 29.4.2017, p. 48-51.

(2)

These indicate the name of any other carrier who will carry the passenger.

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