Procedure following first stage meeting
15.—(1) The line manager must, as soon as reasonably practicable after the date of the conclusion of the first stage meeting—
(a)cause to be prepared a written record of the meeting; and
(b)where the manager found at the meeting that the performance or attendance of the officer concerned has been unsatisfactory, cause to be prepared a written improvement notice.
(2) Where the officer concerned has failed to attend a first stage meeting, if the line manager finds that the performance or attendance of the officer has been unsatisfactory, the manager must as soon as reasonably practicable—
(a)cause to be prepared a written improvement notice; and
(b)if the police friend of the officer concerned attended the meeting, cause to be prepared a written record of the meeting.
(3) A written improvement notice is to—
(a)record the matters of which the officer concerned was informed (or would have been informed had the officer attended the meeting) under sub-paragraphs (a) to (c) and (e) of regulation 14(6);
(b)state the period for which it is valid; and
(c)be signed and dated by the line manager.
(4) A written improvement notice is to be valid for a period of 12 months from the date of the notice.
(5) The line manager must give a copy of any written record and any written improvement notice to the officer concerned as soon as reasonably practicable after they have been prepared.
(6) Where the line manager found that the performance or attendance of the officer concerned has been unsatisfactory and has caused to be prepared a written improvement notice, the manager must, at the same time as supplying the documents mentioned in paragraph (5), notify the officer concerned in writing of the matters set out in regulation 16, of the name of the person to whom a written notice of appeal must be given under that regulation, of the officer’s entitlements under paragraphs (7) and (8) and of the effect of paragraph (9).
(7) Subject to paragraphs (8) and (9), the officer concerned is entitled to submit written comments on any written record to the line manager before the end of 7 working days beginning with the first working day after the day on which the copy is received by the officer concerned.
(8) The line manager may, on the application of the officer concerned, extend the period specified in paragraph (7) if the manager is satisfied that it is appropriate to do so.
(9) The officer concerned is not entitled to submit written comments on the written record once the right to appeal under regulation 16 has been exercised.
(10) The line manager must ensure that any written record, any written improvement notice and any written comments of the officer concerned on the written record are retained together and filed.