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The Medicines (Pharmacies) (Responsible Pharmacist) Regulations 2008

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The pharmacy record

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5.  (1)  The particulars which must be included in the pharmacy record are—

(a)the responsible pharmacist’s name;

(b)any number associated with the responsible pharmacist’s registration in the Register of Pharmacists maintained under article 10(1) of the Pharmacists and Pharmacy Technicians Order 2007(1) or in the register of pharmaceutical chemists maintained under Articles 6 and 9 of the Pharmacy (Northern Ireland) Order 1976(2);

(c)the date and time at which the responsible pharmacist became the responsible pharmacist;

(d)the date and time at which the responsible pharmacist ceased to be the responsible pharmacist; and

(e)in relation to any absence of the responsible pharmacist from the premises on a day on which they were the responsible pharmacist—

(i)the date of the absence;

(ii)the time at which the absence commenced; and

(iii)the time at which the responsible pharmacist returned to the premises.

(2) The pharmacy record must be kept—

(a)in writing;

(b)in electronic form; or

(c)in both forms.

(3) The pharmacy record must be available at the premises for inspection by—

(a)the person carrying on the pharmacy business;

(b)the superintendent, if any;

(c)the responsible pharmacist; and

(d)pharmacy staff.

(4) The person carrying on the pharmacy business must secure that the pharmacy record is preserved for a period of not less than five years commencing on—

(a)in the case of a record in electronic form, the day on which it is created;

(b)in the case of a written record, the last day to which the record relates.

(5) In this regulation, “pharmacy record” means the record referred to in section 72A(4) of the Act.

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