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51.—(1) Meetings of a committee must be convened by the clerk to that committee who, when exercising this function, must comply with any direction given by—
(a)the temporary governing body;
(b)the chair of that committee so far as such direction is not inconsistent with any direction given under sub-paragraph (a).
(2) Subject to any direction given in accordance with paragraph (1), at least seven clear days in advance the clerk must give to each member of the committee and to the head teacher or head teacher designate (whether or not he is a member of the committee)—
(a)a written notice of the meeting;
(b)a copy of the agenda of the meeting; and
(c)any reports or other papers to be considered at the meeting,
provided that where the chair to the committee so determines, on the ground that there are matters demanding urgent consideration, it is sufficient if the written notice of the meeting states that fact and the notice, agenda, reports and papers are given within such shorter notice period as he directs.
(3) The proceedings of a committee are not invalidated by—
(a)any vacancy among their number; or
(b)any defect in the appointment of any member of the committee.
(4) No vote on any matter may be taken at a meeting of a committee unless the majority of members of the committee present are temporary governors.
(5) Every question to be decided at a meeting of a committee must be determined by a majority of the votes of the members of the committee present and voting on the question.
(6) Where there is an equal division of votes the person who is acting as chair for the purposes of the meeting is to have a second or casting vote, provided that such person is a temporary governor.
(7) Minutes of the proceedings of a meeting of a committee must be drawn up by the clerk to the committee or by the person acting as the clerk for the purposes of the meeting; and must be signed (subject to the approval of the committee) by the chair of the next meeting of the committee.
(8) Subject to paragraph (9) the committee must, as soon as reasonably practicable, make available for inspection by any interested person a copy of—
(a)the agenda for every committee meeting;
(b)the signed minutes of every such meeting; and
(c)any report or other such paper considered at any such meeting.
(9) There may be excluded from any item required to be made available in pursuance of paragraph (8) any material relating to—
(a)a named person who works, or who it is proposed should work, at the school;
(b)a named pupil at, or candidate for admission to, the school;
(c)any other matter that, by reason of its nature, the committee is satisfied should remain confidential.
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