1.—(1) The joint committee shall in every year hold an annual meeting.
(2) The first meeting held after 31st May in any year shall be the annual meeting.
(3) The joint committee may in every year hold, in addition to the annual meeting, such other meetings as they may determine.
(4) At least five clear days before a meeting of the joint committee—
(a)a summons to attend the meeting, specifying the agenda for that meeting, and signed by the proper officer of a constituent authority shall be left at or sent by post to the usual place of residence of every member of the joint committee with a copy to the proper officer of each of the other constituent authorities; and
(b)notice of the time and place of the intended meeting shall be published—
(i)at the offices of each constituent authority; and
(ii)on the websites of the joint committee and each constituent authority.
(5) If a voting member is unable to attend any meeting of the joint committee he shall inform the chair of the joint committee in writing as soon as practicable and in any event not later than 24 hours before the meeting is due to take place.
(6) Where the chair receives notification in accordance with sub-paragraph (5)—
(a)the voting member giving the notification shall be deemed not to be a member of the joint committee for the whole of the meeting to which the notification relates;
(b)the voting member’s substitute may attend the meeting in his place; and
(c)the voting member’s substitute shall be deemed to be a voting member of the joint committee for the whole of that meeting.