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12. (1) The Commission shall hold an annual general meeting on the first Monday in March or as soon thereafter as practicable every year.
(2) The Commission may hold such ordinary meetings as it may from time to time determine.
(3) The clerk of the Commission shall, on a requisition by any three Commissioners (of whom one must be the Chief Commissioner or the deputy Chief Commissioner) convene a special meeting.
(4) The requisition must state the objects of the meeting and must be signed by the requisitionists.
(5) No special meeting shall be called at less than 48 hours’ notice.
(6) All meetings of the Commission shall be held within the former burgh of Kelso or at such other place within the district as it may decide.
13. The Commission shall fix the quorum for any of its meetings at such number, not being less than 9, as it may determine.
14. (1) Every member of the Commission present at any meeting of the Commission shall have one vote, except that, in the case of an equality of votes, the person presiding shall be entitled to a second or casting vote.
(2) All questions arising at any meeting of the Commission shall be decided by a majority of the votes cast by the Commissioners present at the meeting.
(3) It shall be lawful for every Commissioner from time to time to nominate, by instrument in writing under that Commissioner’s hand, a person to be proxy for, and represent and act for that Commissioner at any meeting or meetings of the Commission, and the person so nominated shall be entitled, in the absence of the nominating Commissioner, to vote at the meeting or meetings of the Commission for that Commissioner.
(4) No act or proceeding of the Commission shall be questioned on account of any vacancy in its membership and no defect in the qualification or appointment of any person acting as a Commissioner shall vitiate any proceedings of the Commission in which that Commissioner has taken part.
(5) The minutes of any meeting of the Commission shall be signed by the Commissioner presiding at the meeting and shall be conclusive evidence of the proceedings; and a meeting so minuted shall be presumed to have been duly convened and held and all Commissioners present to have been duly qualified.
15. (1) The Commission may defray any travelling or other expenses reasonably incurred by a Commissioner in carrying out any duties on behalf of the Commission.
(2) Any expenses defrayed under paragraph (1) shall not include expenses for attending any meeting of the Commission.
Explanatory Memorandum sets out a brief statement of the purpose of a Statutory Instrument and provides information about its policy objective and policy implications. They aim to make the Statutory Instrument accessible to readers who are not legally qualified accompany any Statutory Instrument or Draft Statutory Instrument laid before Parliament from June 2004 onwards.
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