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The Public Record Office (Fees) Regulations 2005

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Statutory Instruments

2005 No. 471

PUBLIC RECORDS

The Public Record Office (Fees) Regulations 2005

Made

2nd March 2005

Coming into force

1st April 2005

The Lord Chancellor, in exercise of the powers conferred upon him by section 2(5) of the Public Records Act 1958(1), and with the concurrence of the Treasury, makes the following Regulations:

1.  These Regulations may be cited as the Public Record Office (Fees) Regulations 2005 and shall come into force on 1st April 2005.

2.  (1)  Subject to paragraph (3), the fees to be charged for the authentication of copies of, or extracts from, records under the charge of the Keeper of Public Records, and for other services afforded by officers of the Public Record Office, shall be those set out in column A of the Schedule, in place of those set out in column B of the Schedule.

(2) In the Schedule, where a charge is made by reference to a period of time, the full charge shall be payable in respect of part of that period.

(3) The Keeper of Public Records may remit a fee where the service performed or to be performed by him has been, or is likely to be, exceptionally simple.

3.  The Public Record Office (Fees) Regulations 2004(2) are revoked.

Signed by authority of the Lord Chancellor

Cathy Ashton

Parliamentary Under Secretary of State

Department for Constitutional Affairs

Dated 17th February 2005

We consent

Nick Ainger

Joan Ryan

Two of the Lords Commissioners of Her Majesty’s Treasury

Dated 2nd March 2005

Regulation 2

SCHEDULE

ItemColumnColumn
AB
New FeeOld Fee
££
Officer’s Time
1.For an officer of the Public Record Office to provide a service away from the office e.g. attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day420.00420.00
Research
2.For any piece of research, for each 15 minutes for each enquiry (including Value Added Tax)15.0015.00
Reader Tickets
3.For the replacement of a lost ticket2.502.50
Microfilming of records
4.1For 35mm microfilm of records, where there is no existing copy:
Per hour64.0058.00
Minimum charge193.00175.00
4.2For 35mm silver duplicate microfilm from existing film:
Per metre (silver)1.801.60
Per metre (Diazo)1.000.90
Minimum charge50.0045.00
Microfiche copies of records
5.1For Diazo microfiche of records, where there is no existing negative microfiche:
Per hour64.0058.00
Minimum charge64.0058.00
5.2For duplicate Diazo microfiche supplied from existing masters:
Per fiche2.902.60
Paper copies of records at research quality
6.1For direct monochrome copies of original documents:
(i)A4 sheetPer print0.400.35
(ii)A3 sheetPer print0.450.40
(iii)A2 sheetPer print0.800.70
6.2For monochrome prints from digital scans of documents:
(i)Self-service printsPer print0.300.30
(ii)A4 sheetPer print2.102.00
(iii)A3 sheetPer print2.802.60
(iv)A2 sheetPer print5.505.20
(v)A1 sheetPer print14.7014.00
(vi)AO sheetPer print19.7018.70
(vii)A4 sheetPer print on glossy paper10.209.70
(viii)A3 sheetPer print on glossy paper11.2010.60
(ix)A2 sheetPer print on glossy paper11.9011.30
6.3For monochrome prints from existing microfilm:
Per print0.400.35
6.4For prints from existing microfilm (self-service):
Per print0.250.25
6.5For colour prints from digital scans of documents:
(i)A4 sheetPer print4.404.20
(ii)A3 sheetPer print8.808.40
(iii)A2 sheetPer print20.8019.80
(iv)A1 sheetPer print41.6039.60
(v)AO sheetPer print83.2079.20
(vi)A4 sheetPer print on glossy paper18.7017.75
(vii)A3 sheetPer print on glossy paper31.5029.98
(viii)A2 sheetPer print on glossy paper37.3035.53
Digital copies of records at research quality
7.For copies transferred via internet email or via CD-ROM:
(i)Monochrome A4Per image7.607.60
(ii)Monochrome A3Per image7.607.60
(iii)Monochrome A2Per image9.709.70
(iv)Monochrome A1Per image10.4010.40
(v)Monochrome AOPer image13.4013.40
(vi)Colour A4Per image10.0010.00
(vii)Colour A3Per image10.0010.00
(viii)Colour A2Per image12.1012.10
(ix)Colour A1Per image14.1014.10
(x)Colour AOPer image18.6018.60
Plus for the following media:
(xi)Per CD-ROM10.0010.00
(xii)Per DVD29.5029.50
Plus for scanning at high resolution:
(xiii)A41.401.40
(xiv)A32.102.10
(xv)A22.802.80
(xvi)A13.103.10
Photographs of records
8.1For monochrome prints:
20.3cm × 25.4cm10.709.70
30.5cm × 40.6cm11.7010.60
40.6cm × 50.8cm12.4011.30
50.8cm × 60.9cm18.4016.70
8.2Where no negative exists, for a black and white ultra violet photography service:27.5025.00
Per negative
8.3For colour prints from a colour negative:
20.3cm × 25.4cm19.5017.75
30.5cm × 25.4cm25.0022.70
30.5cm × 40.6cm29.9027.15
40.6cm × 50.8cm39.1035.53
50.8cm × 60.9cm51.4046.73
8.4For colour prints from a colour transparency:
20.3cm × 25.4cm23.1021.00
30.5cm × 25.4cm28.6026.00
30.5cm × 40.6cm38.5035.00
40.6cm × 50.8cm48.4044.00
50.8cm × 60.9cm59.4054.00
8.5Where no colour negative exists, for a photographic service:
Per negative24.0021.80
8.6For 35mm colour slides:
Per slide13.7012.40
8.7Handling, packaging, postage and insurance for all postal orders at 10% of the cost of photographic work.
Miscellaneous reprographic charges
9.1Reprographic work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake:
Per hour of staff time30.0027.00
9.2Postage and insurance to be charged at cost
9.3For an estimate of the cost of copying work to be carried out, refundable on the placement of an order to at least the value of this charge:
Per estimate10.00
Authentication of copies of records
10.For the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet25.0021.00
Preparation of records for exhibition
11.1.For the preparation of records for display at exhibitions outside the Public Record Office:
(i)For documents up to 851mm × 603mm32.0032.00
(ii)For documents between 851mm × 603mm and 1142mm × 837mm51.0051.00
(iii)For documents between 1142mm × 837mm and 1676mm × 1142mm74.0074.00
(iv)For documents larger than 1676mm × 1142mm, for each additional 300mm or part of 300mm on either dimension1.601.60
(v)In addition to the fees (i) to (iv) above, where the notice given of the requirement is three months or less55.0055.00
11.2.For the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time32.0032.00
11.3.For the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time32.0032.00
Seals
12.1For the making of casts of seals from an existing rubber mould, for each side of the seal:
(i)Seals up to 50mm in diameter:
Resin31.0031.00
Wax43.0043.00
(ii)Seals between 50mm and 100mm in diameter:
Resin31.0031.00
Wax45.0045.00
(iii)Seals over 100mm in diameter:
Resin32.0032.00
Wax48.0048.00
12.2For the making of casts of seals where no existing rubber mould exists, for each side of the seal:
(i)Seals up to 50mm in diameter:
Resin82.0082.00
Wax94.0094.00
(ii)Seals between 50mm and 100mm in diameter:
Resin87.0087.00
Wax100.00100.00
(iii)Seals over 100mm in diameter:
Resin90.0090.00
Wax106.00106.00
Datasets
(Datasets are any form of structured, computer-readable data. Examples of datasets are survey files, databases and geographical information systems. For the purposes of these fees, the term “datasets” includes dataset documentation.)
13.1Electronic copies of datasets and dataset documentation per order:
(i)Per dataset or part thereof50.0050.00
(ii)Per additional different dataset or part thereof30.0030.00
Plus for the following media:
(iii)Per writeable CD25.0025.00
(iv)Per DAT tape25.0025.00
(v)Per Exabyte tape50.0050.00
(vi)Per DLT cassette40.0040.00
(vii)Per DVD75.0075.00
(viii)Per 3.5 inch disk5.005.00
Plus, if applicable, additional fee for subsetting data:
(ix)Per megabyte of input data processed0.500.50
13.2Copies of datasets and dataset documentation delivered via network transfer:
For types of transfer:
(i)Delayed transfers via FTP (File Transfer Protocol):
Per dataset50.0050.00
Plus per 10 megabytes or part thereof0.060.06
(ii)Transfers via internet email using MIME (Multipurpose Internet Messaging Extensions):
Per dataset100.00100.00
Plus per megabyte or part thereof15.0015.00
(iii)Realtime transfers via HTTP (HyperText Transfer Protocol):
Per dataset150.00150.00
Plus per 10 megabytes or part thereof0.100.10
Plus, if applicable, additional fee for subsetting data:
(iv)Per megabyte of input data processed0.500.50
13.3Copies of dataset documentation on paper or printouts of datasets or parts thereof:
(i)A4 MonochromePer page0.400.40
(ii)A3 MonochromePer page0.480.48
(iii)A4 ColourPer page3.503.50
13.4Authentication of copies of records or extracts of records, in addition to the charge for the copy:
(i)Electronic copiesPer copy250.00250.00
Plus twice the media fee in 13.1.
(ii)Paper copiesPer page20.0020.00
13.5Paid dataset searches:
For any piece of research, for each 15 minutes or part thereof for each enquiry12.0012.00
13.6Miscellaneous:
(i)For providing an estimate of a fee in respect of item 13, refundable if an order of greater than £10.00 is received10.0010.00
(ii)Packaging of orders:
Envelope1.001.00
Box (all media except DLT and 3490)5.005.00
(iii)Postage to be charged at cost.
(iv)Replacement of lost password or user ID2.502.50
Internet Access
14.For internet access provided on the premises of the Public Record Office:
Per half hour1.001.00
Census Charges
(15.1 to 15.9 are subject to the minimum charge set out in 15.10 below.)
15.1To view an image of a Census page:
Per image1.000.75
15.2To view transcribed data:
Per person0.500.50
Per household1.001.00
15.3To view a list of persons in a vessel (Merchant and Royal Navy):
Per list1.000.50
15.4To view transcribed data for a person in a vessel (Merchant and Royal Navy):
Per person0.500.50
15.5To view a list of persons in an institution:
Per list1.000.50
15.6To view transcribed data for a person in an institution:
Per person0.500.50
15.7Research quality A3 print of an electronic image at Public Record Office (self service):
Per image0.250.25
15.8Research quality A3 print of electronic image by post, including packing and handling:
Per image1.000.50
15.9Search service, additional to the search facilities of the National Archives' internet site, to assist users to find results:
Per search1.00
Postage to be charged at cost.
Minimum postage charge3.002.50
15.10Minimum charge for any or a combination of 15.1 to 15.9 above5.005.00
15.11The above charges may be paid by credit card or prepaid voucher:
(i)Vouchers purchased between the values of £120.00 to £599.00 will receive a discount of 10%.
(ii)Vouchers purchased between the values of £600.00 to £1,199.00 will receive a discount of 15%.
(iii)Vouchers purchased over the value of £1,200.00 will receive a discount of 20%.
Census Research Service
16.1Images research service:
For any piece of research, for each minute or part thereof for each enquiry1.00
Minimum charge20.00
16.2Bulk surname research service:
(A service to create a custom CD containing information relating to a surname with specified variant spellings.)
(i)Minimum charge for the production of a writable CD10.00
(ii)Statistics by county or occupation5.00
(iii)List of individuals for one surname with variant spellings by household (including the production of a writable CD):
(a) 300 or less10.00
(b) 301 to 1,00020.00
(c) 1,001 to 10,00030.00
(d) 10,0001 to 50,00050.00
(e) 50,001 or more100.00
(iv)Census images containing one surname with variant spellings (including the production of a writable CD):
(a) 9 images or less, per image1.00
(b) 10 to 49 images, per image0.70
(c) 50 images or more, per image0.50
16.3Bulk local research service:
(A service to create a custom CD containing information relating to a specified place, being a county, town, village or hamlet, with specified variant spellings of that place.)
(i)Minimum charge for the production of a writable CD10.00
(ii)List of individuals (including the production of a writable CD):
(a) 300 or less10.00
(b) 301 to 1,00020.00
(c) 1,001 to 10,00030.00
(d) 10,0001 to 50,00050.00
(e) 50,001 or more100.00
(iii)Census images for one place with variant spellings (including the production of a writable CD):
(a) 9 images or less, per image1.00
(b) 10 to 49 images, per image0.70
(c) 50 images or more, per image0.50
16.4Collectable census record service:
(A service providing a high quality image of a census record.)
Per image10.00
16.5All fees for 16.2 to 16.4 are inclusive of postage and packing.
Digital Images other than Census
17.1To view a digital map on the internet other than Census:
Per map5.005.00
17.2To view a digital image on the internet other than Census or map:
Per record3.503.50
17.3To view digital images on the internet other than Census through an annual educational subscription charge:
(i)699 images or less795.00
(ii)700 to 1,399 images1,995.00
(iii)1,400 to 1,799 images2,650.00
(iv)1,800 to 2,400 images2,950.00
Provision of digital copy images from existing scans
18.To purchase digital images of any document copied from existing digital images held by the National Archives:
(i)500 images or less, per image3.50
(ii)501 to 2,000 images, per image2.00
(iii)2,001 to 10,000 images, per image1.00
(iv)10,001 images or more, per image0.60
Records copying by readers with own cameras
19.For space reservation and/or staff supervision, if required:
For each 15 minutes2.002.00

Explanatory Note

(This note is not part of the Regulations)

These Regulations revoke the Public Records Office (Fees) Regulations 2004 (S.I.2004/750) and prescribe a new range of fees to be charged for authentication of copies of records and for other services provided by the Public Record Office.

(2)

S.I. 2004/750.

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