2003 No. 871
The Public Records Office (Fees) Regulations 2003
Made
Coming into force
The Lord Chancellor, in exercise of the powers conferred upon him by section 2(5) of the Public Records Act 19581, and with the concurrence of the Treasury, makes the following Regulations:
1
These Regulations may be cited as the Public Records Office (Fees) Regulations 2003 and shall come into force on 14th April 2003.
2
1
Subject to paragraph (3), the fees to be charged for the authentication of copies of, or extracts from, records under the charge of the Keeper of Public Records, and for other services afforded by officers of the Public Record Office, shall be those set in column A of the Schedule, in place of those set out in column B of the Schedule.
2
In the Schedule, where a charge is made by reference to a period of time, the full charge shall be payable in respect of part of that period.
3
The Keeper of Public Records may remit a fee where the service performed or to be performed by him has been, or is likely to be, exceptionally simple.
3
The Public Record Office (Fees) (No. 2) Regulations 20012 are revoked.
Signed by authority of the Lord Chancellor
We consent
SCHEDULE 1
Item | Column A | Column B | ||
---|---|---|---|---|
New Fee £ | Old Fee £ | |||
Officer’s Time | ||||
1. | For an officer of the Public Record Office to provide a service away from the office e.g. attending court and delivering documents, in addition to the actual travelling expenses properly incurred, for each day or part of a day | 400.00 | 400.00 | |
Research | ||||
2. | For any piece of research, for each 15 minutes for each enquiry | 12.50 | 12.50 | |
Reader Tickets | ||||
3. | For the replacement of a lost ticket | 2.50 | 2.50 | |
Microfilming of records | ||||
4.1 | For 35mm microfilm of records, where there is no existing copy: | |||
Per hour | 58.00 | 58.00 | ||
Minimum charge | 175.00 | 175.00 | ||
4.2 | For 35mm silver duplicate microfilm from existing film: | |||
Per metre (silver) | 1.60 | 1.60 | ||
Per metre (Diazo) | 0.90 | 0.90 | ||
Minimum charge | 45.00 | 45.00 | ||
Microfiche copies of records | ||||
5.1 | For Diazo microfiche of records, where there is no existing negative microfiche: | |||
Per hour | 58.00 | 58.00 | ||
Minimum charge | 58.00 | 58.00 | ||
5.2 | For duplicate Diazo microfiche supplied from existing masters: | |||
Per fiche | 2.60 | 2.60 | ||
Paper copies of records at research quality | ||||
6.1 | For direct monochrome copies of original documents: | |||
| Per print | 0.35 | 0.35 | |
| Per print | 0.40 | 0.40 | |
| Per print | 0.70 | 0.70 | |
6.2 | For monochrome prints from digital scans of documents: | |||
| Per print | 0.30 | 0.30 | |
| Per print | 2.00 | 2.00 | |
| Per print | 2.60 | 2.60 | |
| Per print | 12.10 | 12.10 | |
| Per print | 14.00 | 14.00 | |
| Per print | 18.70 | 18.70 | |
| Per print on glossy paper | 9.70 | — | |
| Per print on glossy paper | 10.60 | — | |
| Per print on glossy paper | 11.30 | — | |
6.3 | For monochrome prints from existing microfilm: | |||
Per print | 0.35 | 0.35 | ||
6.4 | For prints from existing microfilm (self-service): | |||
Per print | 0.25 | 0.25 | ||
6.5 | For colour prints from digital scans of documents: | |||
| Per print | 4.20 | 4.20 | |
| Per print | 8.40 | 8.40 | |
| Per print | 19.80 | 19.80 | |
| Per print | 39.60 | 39.60 | |
| Per print | 79.20 | 79.20 | |
| Per print on glossy paper | 17.75 | — | |
| Per print on glossy paper | 29.98 | — | |
| Per print on glossy paper | 35.53 | — | |
Digital copies of records at research quality | ||||
7. | For copies transferred via internet email or via CD−ROM: | |||
| Per image | 7.40 | 7.40 | |
| Per image | 7.40 | 7.40 | |
| Per image | 9.70 | 9.70 | |
| Per image | 10.40 | 10.40 | |
| Per image | 13.20 | 13.20 | |
| Per image | 9.90 | 9.90 | |
| Per image | 9.90 | 9.90 | |
| Per image | 12.10 | 12.10 | |
| Per image | 14.00 | 14.00 | |
| Per image | 18.70 | 18.70 | |
Plus for the following media: | ||||
| 10.00 | 29.50 | ||
Plus for scanning at high resolution: | ||||
| 1.30 | — | ||
| 2.00 | — | ||
| 2.60 | — | ||
| 3.30 | — | ||
Photographs of records | ||||
8.1 | For monochrome prints: | |||
20.3cm × 25.4cm | 9.70 | 9.70 | ||
30.5cm × 40.6cm | 10.60 | 10.60 | ||
40.6cm × 50.8cm | 11.30 | 11.30 | ||
50.8cm × 60.9 cm | 16.70 | 16.70 | ||
8.2 | Where no negative exists, for a black and white ultra violet photography service: | |||
Per negative | 25.00 | 25.00 | ||
8.3 | For colour prints from a colour negative: | |||
20.3cm × 25.4cm | 17.75 | 17.75 | ||
30.5cm × 25.4cm | 22.36 | 22.36 | ||
30.5cm × 40.6cm | 26.98 | 26.98 | ||
40.6cm × 50.8cm | 35.53 | 35.53 | ||
50.8cm × 60.9cm | 46.60 | 46.60 | ||
8.4 | For colour prints from a colour transparency: | |||
20.3cm × 25.4cm | 21.00 | 21.00 | ||
30.5cm × 25.4cm | 26.00 | 26.00 | ||
30.5cm × 40.6cm | 35.00 | 35.00 | ||
40.6cm × 50.8cm | 44.00 | 44.00 | ||
50.8cm × 60.9cm | 54.00 | 54.00 | ||
8.5 | Where no colour negative exists, for a photographic service: | |||
Per negative | 21.60 | 21.60 | ||
8.6 | For 35mm colour slides: | |||
Per slide | 12.40 | 12.40 | ||
8.7 | Handling, packaging, postage and insurance for all postal orders at 10% of the cost of photographic work. | |||
Miscellaneous reprographic charges | ||||
9.1 | Reprographic work requiring special attention or any reprographic service not mentioned in this schedule and which the Public Record Office is able to undertake: | |||
Per hour of staff time | 20.00 | 20.00 | ||
9.2 | Postage and insurance to be charged at cost. | |||
9.3 | For an estimate of the cost of copying work to be carried out requested by post, refundable on the placement of an order to at least the value of this charge: | |||
Per hour of staff time | 20.00 | — | ||
Authentication of copies of records | ||||
10. | For the authentication of a copy of a record or of an extract from a record, in addition to the charge for the copy, for each sheet | 21.00 | 21.00 | |
Preparation of records for exhibition | ||||
11.1 | For the preparation of records for display at exhibitions outside the Public Record Office: | |||
| 33.70 | 33.70 | ||
| 53.00 | 53.00 | ||
| 75.00 | 75.00 | ||
| 1.60 | 1.60 | ||
| 55.00 | 55.00 | ||
11.2 | For the making of perspex or other special mounts, in addition to the actual costs of materials properly incurred, for each hour of staff time | 26.00 | 26.00 | |
11.3 | For the repair of documents to a standard appropriate for exhibition or reproduction, in addition to the costs of preparing them for display, for each hour of staff time | 26.00 | 26.00 | |
Seals | ||||
12.1 | For the making of casts of seals from an existing rubber mould, for each side of the seal: | |||
| ||||
Resin | 31.00 | 31.00 | ||
Wax | 43.00 | 43.00 | ||
| ||||
Resin | 31.00 | 31.00 | ||
Wax | 45.00 | 45.00 | ||
| ||||
Resin | 32.00 | 32.00 | ||
Wax | 48.00 | 48.00 | ||
12.2 | For the making of casts of seals where no existing rubber mould exists, for each side of the seal: | |||
| ||||
Resin | 82.00 | 82.00 | ||
Wax | 94.00 | 94.00 | ||
| ||||
Resin | 87.00 | 87.00 | ||
Wax | 100.00 | 100.00 | ||
| ||||
Resin | 90.00 | 90.00 | ||
Wax | 106.00 | 106.00 | ||
Datasets | ||||
(Datasets are any form of structured, computer-readable data. Examples of datasets are survey files, databases and geographical information systems. For the purposes of these fees, the term “datasets” includes dataset documentation.) | ||||
13.1 | Electronic copies of datasets and dataset documentation per order: | |||
| 50.00 | 50.00 | ||
| 30.00 | 30.00 | ||
Plus for the following media: | ||||
| 25.00 | 25.00 | ||
| 25.00 | 25.00 | ||
| 50.00 | 50.00 | ||
| 40.00 | 40.00 | ||
| 75.00 | 75.00 | ||
| 5.00 | 5.00 | ||
Plus, if applicable, additional fee for subsetting data: | ||||
| 0.50 | 0.50 | ||
13.2 | Copies of datasets and dataset documentation delivered via network transfer: | |||
For types of transfer: | ||||
| ||||
Per dataset | 50.00 | 50.00 | ||
Plus per 10 megabytes or part thereof | 0.06 | 0.06 | ||
| ||||
Per dataset | 100.00 | 100.00 | ||
Plus per megabyte or part thereof | 15.00 | 15.00 | ||
| ||||
Per dataset | 150.00 | 150.00 | ||
Plus per 10 megabytes or part thereof | 0.10 | 0.10 | ||
Plus, if applicable, additional fee for subsetting data: | ||||
| 0.50 | 0.50 | ||
13.3 | Copies of dataset documentation on paper or printouts of datasets or parts thereof: | |||
| Per page | 0.40 | 0.40 | |
| Per page | 0.48 | 0.48 | |
| Per page | 3.50 | 3.50 | |
13.4 | Authentication of copies of records or extracts of records, in addition to the charge for the copy: | |||
| Per copy | 250.00 | 250.00 | |
Plus twice the media fee in 13.1. | ||||
| Per page | 20.00 | 20.00 | |
13.5 | Paid dataset searches: | |||
For any piece of research, for each 15 minutes or part thereof for each enquiry | 12.00 | 12.00 | ||
13.6 | Miscellaneous: | |||
| 10.00 | 10.00 | ||
| ||||
Envelope | 1.00 | 1.00 | ||
Box (all media except DLT and 3490) | 5.00 | 5.00 | ||
| ||||
| 2.50 | 2.50 | ||
Internet Access | ||||
14.1 | For internet access provided on the premises of the Public Record Office: | |||
Per half hour | 1.00 | 1.00 | ||
Census Charges | ||||
(15.1 to 15.8 are subject to the minimum charge set out in 15.9 below.) | ||||
15.1 | To view an image of a Census page: | |||
Per image | 0.75 | 0.80 | ||
15.2 | To view transcribed data: | |||
Per person | 0.50 | 0.40 | ||
Per household | 1.00 | 0.90 | ||
15.3 | To view a list of persons in a vessel (Merchant and Royal Navy): | |||
Per list | 0.50 | 0.50 | ||
15.4 | To view transcribed data for a person in a vessel (Merchant and Royal Navy): | |||
Per person | 0.50 | 0.40 | ||
15.5 | To view a list of persons in an institution: | |||
Per list | 0.50 | 0.50 | ||
15.6 | To view transcribed data for a person in an institution: | |||
Per person | 0.50 | 0.40 | ||
15.7 | Research quality A3 print of an electronic image at Public Record Office (self service): | |||
Per image | 0.25 | 0.25 | ||
15.8 | Research quality A3 print of electronic image by post, including packing and handling: | |||
Per image | 0.50 | 0.50 | ||
Postage to be charged at cost. | ||||
Minimum postage charge | 2.50 | 2.50 | ||
15.9 | Minimum charge for any or a combination of 15.1 to 15.8 above | 5.00 | 5.00 | |
15.10 | The above charges may be paid by credit card or prepaid voucher. | |||
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Digital Images other than Census | ||||
16.1 | To view a digital image on the internet other than Census: | |||
Per record | 3.00 | 3.00 | ||
Records copying by readers with own cameras | ||||
17.1 | For space reservation and/or staff supervision, if required: | |||
For each 15 minutes | 2.00 | — |
(This note is not part of the Regulations)