PART VIII RECORDS AND INFORMATION

34 Maintenance of records
1 A water undertaker shall prepare and maintain, in respect of each of its water supply zones, a record containing—
(a) the name of the zone;
(b) the name of every water treatment works, service reservoir and other supply point from which water is supplied to premises within the zone;
(c) an estimate of the population of the zone;
(d) particulars of any departure authorised under Part VI of these Regulations which applies to water supplied in the zone;
(e) particulars of the action taken or required to be taken by the undertaker to comply with—
(i) any enforcement order made under section 18 of the Act;
(ii) any departure authorised under Part VI; and
(iii) any notice under regulation 19(4);
(f) particulars of the result of any analysis of samples taken in accordance with Part IV of these Regulations or any of regulations 12 to 14, 28 and 29; and
(g) such other particulars as the undertaker may determine.
2 An undertaker shall make—
(a) initial entries in the record in respect of the matters mentioned in paragraph (1)(a) to (d) and (e)(ii) before 1st March 2004;
(b) entries in respect of the matters mentioned in paragraph (1)(e)(i) and (iii) within 28 days of the date of the order and notice respectively; and
(c) entries relating to the results of the analysis of samples within 28 days of the day on which the result is first known to the undertaker.
3 Without prejudice to paragraph (2), the undertaker shall at least once in each year review and bring up to date the record required to be kept by paragraph (1).
4 Nothing in this regulation shall require an undertaker to retain a record—
(a) of information mentioned in any of sub-paragraphs (a), (b) and (f) of paragraph (1) at any time more than 30 years after the date on which the information was first entered in the record;
(b) of information mentioned in any other sub-paragraph of that paragraph at any time more than five years after the date on which the information was first entered in the record.