Regulation 11(1)
SCHEDULERULES AS TO MEETINGS AND PROCEEDINGS OF THE INSTITUTE
1. The first meeting of the Institute shall be held on such day and at such place as may be fixed by the chairman, and he shall be responsible for convening the meeting.
2.—(1) The chairman may call a meeting of the Institute at any time.
(2) If a requisition for a meeting, signed by at least one third of the total number of members, is presented to the chairman, and the chairman either–
(a)refuses to call a meeting; or
(b)without so refusing, does not within 21 days after the requisition has been presented to him call a meeting,
those members may forthwith call a meeting.
(3) Before each meeting of the Institute, a notice of the meeting which–
(a)specifies the principal business proposed to be transacted at it; and
(b)is signed by the chairman or by an officer of the Institute authorised by the chairman to sign on his behalf,
shall be delivered to each member, or sent by post to his last known address, at least seven clear days before the day of the meeting.
(4) The proceedings of any meeting shall not be invalidated by a failure to deliver such notice to any member.
(5) In the case of a meeting called under sub-paragraph (2) above by members, the notice shall be signed by those members and no business other than that specified in the notice shall be transacted at the meeting.
3.—(1) At any meeting of the Institute the chairman or, in his absence, the vice-chairman (if there is one and he is present) shall preside.
(2) If the chairman and any vice-chairman are absent, such other non-officer member present as the other members present shall choose for the purpose shall preside.
4. Every question at a meeting shall be determined by a majority of votes of the members present and competent to vote on the question and, in the case of an equality of votes, the chairman or, in his absence, the person presiding at the meeting shall have a second or casting vote.
5.—(1) Subject to sub-paragraph (2) below, no business shall be transacted at any meeting unless at least four non-officer members, or the chairman and three non-officer members, are present.
(2) The chairman and at least three non-officer members shall be present at any meeting of the Institute which is convened for the purposes of appointing a person to act as an officer member.
6.—(1) The minutes of the proceedings of a meeting shall be drawn up and shall be signed at the next ensuing meeting by the person presiding at that next meeting.
(2) The names of the members present at a meeting shall be recorded in the minutes.