The Public Supply Contracts Regulations 1995

Regulations 9(1), 11(2) 12(2), 13(2) and 22(1)

SCHEDULE 3 FORMS OF NOTICES FOR PUBLICATION IN THE OFFICIAL JOURNAL

PART A PRIOR INFORMATION NOTICE

1.  Name, address, telegraphic address, telephone, telex and facsimile numbers of the contracting authority and of the service from which additional information may be obtained.

2.  Nature and quantity or value of the goods to be supplied. CPA reference number.

3.  Estimated date of the commencement of the procedures leading to the award of the contract(s) (if known).

4.  Other information.

5.  Date of despatch of the notice.

PART B OPEN PROCEDURE NOTICE

1.  Name, address, telegraphic address, telephone, telex and facsimile numbers of the contracting authority.

2.—(a) Award procedure chosen;

(b) form of contract for which offers are invited.

3.—(a) Place of delivery;

(b) nature and quantity of the goods to be supplied: CPA reference number;

(c) indication of whether the suppliers can tender for some and/or all of the goods required;

(d) derogation from use of European specifications(1).

4.  Time limit for delivery, if any.

5.—(a) Name and address of the service from which the contract documents and additional documents may be requested;

(b) final date for making such requests;

(c) where applicable, the amount and terms of payment of any sum payable for such documents.

6.—(a) Final date for receipt of tenders;

(b) address to which they must be sent;

(c) language(s) in which they must be drawn up.

7.—(a) Person authorised to be present at the opening of tenders;

(b) date, time and place of opening.

8.  Where applicable, any deposits and guarantees required.

9.  The main terms concerning financing and payment and/or references to the relevant provisions.

10.  Where applicable, the legal form to be taken by a grouping of suppliers winning the contract.

11.  The information and formalities necessary for an appraisal of the minimum standards of economic and financial standing and technical capacity required of the supplier.

12.  Period during which the tenderer is bound to keep open his tender.

13.  Criteria for the award of the contract. Criteria other than that of the lowest price shall be mentioned if they do not appear in the contract documents.

14.  Where applicable, prohibition on variations.

15.  Other information.

16.  Date of publication of the prior information notice in the Official Journal or references to its non-publication.

17.  Date of despatch of the notice.

PART C RESTRICTED PROCEDURE NOTICE

1.  Name, address, telegraphic address, telephone, telex and facsimile numbers of the contracting authority.

2.—(a) Award procedure chosen;

(b) where applicable, justification for use of the shorter time limits(2);

(c) form of contract for which offers are invited.

3.—(a) Place of delivery;

(b) nature and quantity of goods to be delivered: CPA reference number;

(c) indication of whether the supplier can tender for some and/or all of the goods required;

(d) derogation from the use of European specifications(3).

4.  Time limit on delivery, if any.

5.  Where applicable, the legal form to be assumed by a grouping of suppliers winning the contract.

6.—(a) Final date for the receipt of requests to participate;

(b) address to which they must be sent;

(c) language(s) in which they must be drawn up.

7.  Final date for the dispatch of invitations to tender.

8.  Any deposits and guarantees required.

9.  Information concerning the supplier’s own position, and the information and formalities necessary for an appraisal of the minimum standards of economic and financial standing and technical capacity required of him.

10.  Criteria for the award of the contract if these are not stated in the invitation to tender.

11.  If known, the number or range of numbers of suppliers which will be invited to tender.

12.  Where applicable, prohibition on variations.

13.  Other information.

14.  Date of publication of the prior information notice in the Official Journal or references to its non-publication.

15.  Date of despatch of the notice.

PART D NEGOTIATED PROCEDURE NOTICE

1.  Name, address, telegraphic address, telephone, telex and facsimile number of the contracting authority.

2.—(a) Award procedure chosen;

(b) where applicable, justification for use of the shorter time limits(4);

(c) where applicable, form of contract for which offers are invited.

3.—(a) Place of delivery;

(b) nature and quantity of goods to be delivered: CPA reference number;

(c) indication of whether the suppliers can tender for some and/or all of the goods required;

(d) derogation from the use of European specifications(5).

4.  Time limit on delivery, if any.

5.  Where applicable, the legal form to be assumed by a grouping of suppliers winning the contract.

6.—(a) Final date for the receipt of request to participate;

(b) address to which they must be sent;

(c) language(s) in which they must be drawn up.

7.  Any deposits or guarantee required.

8.  Information concerning the supplier’s own position, and the information and formalities necessary for an appraisal of the minimum standards of economic and financial standing and technical capacity required of him.

9.  If known, the number or range of numbers of suppliers which will be invited to tender.

10.  Where applicable, prohibition on variations.

11.  Where applicable, the names and addresses of suppliers already selected by the awarding authority.

12.  Date(s) of previous publications in the Official Journal.

13.  Other information.

14.  Date of despatch of the notice.

PART E CONTRACT AWARD NOTICE

1.  Name and address of contracting authority.

2.—(a) Award procedure chosen;

(b) where appropriate, justification for the use of the negotiated procedures(6).

3.  Date of award of contract.

4.  Criteria for award of contract.

5.  Number of offers received.

6.  Name(s) and address(es) of supplier(s).

7.  Nature and quantity of goods supplied, where applicable, by supplier: CPA reference number.

8.  Price or range of prices paid or to be paid.

9.  Where appropriate, value and proportion of the contract which may be subcontracted to third parties.

10.  Other information.

11.  Date of publication of the tender notice in the Official Journal.

12.  Date of despatch of the notice.

(1)

Within the meaning of Regulation 8.

(2)

In accordance with Regulation 12.

(3)

Within the meaning of Regulation 8.

(4)

In accordance with Regulation 13.

(5)

Within the meaning of Regulation 8.

(6)

In accordance with Regulation 10(2).