The Prisons and Young Offenders Institutions (Scotland) Rules 1994

Registration and records of prisoners

10.—(1) As soon as may be reasonably practicable following his reception the following particulars of every prisoner shall be recorded by the Governor insofar as he considers they are relevant to the identification and management of that prisoner:–

(a) the religious denomination to which the prisoner has declared himself to belong;

(b) any distinctive marks on his body;

(c) his physical measurements; and

(d) any other personal particulars.

(2) Paragraph (1) does not apply in relation to a prisoner who is received into prison on his transfer from any other prison.

(3) Any information received for the purposes of paragraph (1) shall be updated as necessary during the prisoner’s confinement in the prison.

(4) The Governor may at any time during the confinement of a prisoner (other than an untried or civil prisoner) in prison and shall at least once in every 3 years where a prisoner has been in legal custody for such a period–

(a) photograph; and

(b) take palm and fingerprints of,

the prisoner.

(5) The Governor may at any time during the period that an untried prisoner is remanded or detained in prison–

(a) photograph an untried prisoner but only where he receives an application in writing signed by a procurator fiscal or by a Constable of not lower rank than Superintendent which states that photographs of such a prisoner are required for any purpose; and

(b) take palm and fingerprints of an untried prisoner.

(6) Where an untried prisoner is released before trial or disposal of the proceedings against him, or he is acquitted after trial or, as the case may be, successfully defends any proceedings brought against him under the Extradition Act 1989 or the Immigration Act 1971–

(a) any photographs of him taken under paragraph (5) together with negatives and copies; and

(b) any palm and fingerprints taken of him,

shall be forthwith destroyed unless the procurator fiscal requests their retention in connection with any other proceedings.

(7) The Governor shall ensure that information recorded in terms of this rule is kept confidential.