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The Registers of Drainage Boards Regulations 1968

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PREPARATION OF REGISTER AND MAP

Time for preparation

3.—(1) Each drainage board shall prepare the register in accordance with regulations 4 and 5 and the map in accordance with regulation 6, so as to show the position of hereditaments in their district at the initial date, within the following period, that is to say —

(a)in the case of a drainage board which is in existence on the date on which these regulations come into operation, the period ending on 31st August 1969;

(b)in the case of a drainage board which comes into existence at any time after the first-mentioned date, the shortest period which is reasonably practicable.

(2) The prescription of any period by paragraph (1) is without prejudice to the power of the Minister under section 35 of the Act to allow a longer period in any particular case.

(3) In these regulations “the initial datein relation to a drainage board means:—

(a)in a case to which paragraph (1) (a) applies, the last day of the period within which the board is required to prepare the register and map, whether the period is prescribed by paragraph (1) (a) or is a longer period allowed by the Minister as aforesaid; and

(b)in any other case, the day on which the preparation of the register and map is completed.

Divisions of register

4.—(1) The register of a drainage board shall, in addition to any other parts prescribed by this regulation, contain one part, called Part I, in which, subject to paragraph (3), there shall be inserted particulars of all annual value properties and split rating units in the district.

(2) The register shall contain a further part, called Part II, relating to hereditaments in the district assessed on the rateable value thereof and, where an order is in force under section 24(6) of the Act of 1930 dividing the district into sub-districts, a copy of the order shall be set out at the end of Part II.

(3) The register shall contain a further part called Part III where—

(a)an order under section 24(7) of the Act of 1930 is in force exempting any portion of the district from drainage rates, in which case no particulars of any hereditaments in that portion of the district need be inserted in Part I; or

(b)an agreement has been made pursuant to section 25 of the Act of 1961 between the drainage board and the rating authority for any area, which is for the time being in force.

Initial form of register

5.—(1) The register of a drainage board:—

(a)shall be either a book register or a card register;

(b)shall, if a card register, be kept in a cabinet containing drawers, each drawer having on the front thereof a card indicating clearly the portions of the register which it contains.

(2) The register of a drainage board shall:—

(a)if a book register, have on the front page a suitable heading as the register of drainage hereditaments in the district (naming it) maintained by the drainage board (naming them) under section 35 of the Act and a statement that the register was first prepared on the initial date (naming it); and

(b)if a card register, have standing on, or affixed to, the cabinet containing it, a notice containing matter similar to that required for the front page of a book register.

(3) In Part I the following entries shall be made in respect of each annual value property in the district:—

(a)a short description of it,

(b)its total acreage, and

(c)its annual value (if any) on the initial date.

(4) The following further entries shall be made in Part I in respect of each such annual value property which comprises agricultural land or agricultural buildings or in respect of which a short description is insufficient to identify it:—

(a)the number of every enclosure numbered on the map which is wholly comprised in the property and the number, preceded by the word “Part”, of every part-enclosure together with the area of every part-enclosure;

(b)where the ordnance sheet comprised in the map on which that enclosure or part-enclosure is shown is an ordnance sheet of the county series, the name of the parish or district in which that enclosure or part-enclosure is situated; and

(c)where the ordnance sheet comprised in the map on which that enclosure or part-enclosure is shown is an ordnance sheet on which the national grid is superimposed, the number of that sheet.

For the purposes of this paragraph “part-enclosure” means, where part only of an enclosure numbered on the map is comprised in an annual value property, that part.

(5) In Part I the following entries shall be made in respect of each split rating unit in the district:—

(a)a short description of it,

(b)the rateable value in the valuation list in force on the initial date of the rating unit of which the split rating unit forms part,

(c)the apportioned value specified in the last rateable value apportionment for the split rating unit, and

(d)the date of that apportionment.

(6) Part II shall contain a statement in the form set out in the Schedule to these regulations adapted as required in accordance with the notes to the Schedule.

(7) Part III (if the register includes such a Part) shall contain—

(a)a statement indicating by reference to the map the portion (if any) of the district which is exempt from drainage rates by virtue of any order under section 24(7) of the Act of 1930, and

(b)particulars of every agreement made between the drainage board and the rating authority for any area pursuant to section 25 of the Act of 1961 which is for the time being in force.

(8) In these regulations:—

book register” means a register, kept in a bound book or on separate sheets contained in a binder, in which all entries (whether original, additional or substituted) in respect of any one annual value property and all such entries in respect of any one split rating unit shall be in sequence;

card register” means a register in which all entries (whether original, additional or substituted) relating to each hereditament in the district of the drainage board which prepares the register are on a separate sheet or card, and

loose-leaf register” means either a book register kept on separate sheets or a card register.

Initial form of map

6.—(1) The map of a drainage board shall consist of such ordnance sheets as are necessary to show the whole of the district.

(2) Subject to paragraph (6) the ordnance sheets used by a drainage board in the compilation of the map shall be on a scale of not less than six inches to one mile.

(3) Where the map consists of more than one sheet, the sheets shall either—

(a)after any necessary trimming, be combined to form one sheet; or

(b)be kept together as separate sheets.

(4) Where the map is comprised in one sheet, the map and, where it comprises more than one sheet, each sheet shall have on the front thereof in a conspicuous position a statement that it is the map, or (as the case may be) one of the sheets comprised in the map, maintained by the drainage board (naming them) under section 35 of the Act.

(5) Where any hereditament in the district cannot be identified except by reference to enclosures or parts of enclosures on the map, and the ordnance sheets used in the compilation of the map do not indicate by a number any enclosure comprised, or of which part is comprised in the hereditament, the drainage board shall insert on the relevant ordnance sheet a number in respect of each such enclosure, but so that each number so inserted shall be different from the number assigned to any other enclosure on the map or, where the number is inserted on an ordnance sheet of the county series, the number assigned to any other enclosure in the same parish or district.

(6) The map shall show the external boundary of the district by a line of a distinctive colour, but the drainage board may, instead of showing it on the ordnance sheets referred to in paragraph (2), show it on additional ordnance sheets on a scale of less than six inches to one mile.

(7) Where an order under section 24(7) of the Act of 1930 is in force, the map shall show in a distinctive colour by edging, hatching or colouring within the boundaries thereof the portion of the district on the occupiers of hereditaments in which portion the order determines that no drainage rates shall be levied.

(8) The map shall contain an appropriate legend explaining the significance of the colours used thereon.

Inspection of register and map

7.  The register and map of a drainage board shall be kept open to inspection by members of the public at all reasonable times at the office of the board, the address of which is shown on demands for drainage rates sent by the board.

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