Social Security Administration (Northern Ireland) Act 1992

Part VII Provision of Information

Inland Revenue

116 Disclosure of information by Inland Revenue

(1) No obligation as to secrecy imposed by statute or otherwise on a person employed in relation to the Inland Revenue shall prevent information obtained or held in connection with the assessment or collection of income tax from being disclosed—

(a) to the Department;

(b) to the Secretary of State; or

(c) to an officer of either of them authorised to receive such information in connection with the operation of the Contributions and Benefits Act or this Act or of any enactment applying in Great Britain corresponding to either of them.

(2) In relation to persons who are carrying on or have carried on a trade, profession or vocation income from which is chargeable to tax under Case I or II of Schedule D, disclosure under subsection (1) above relating to that trade, profession or vocation shall be limited to information about the commencement or cessation of, and employed earners engaged in, the trade, profession or vocation, but sufficient information may also be given to identify the persons concerned.

(3) Subsection (1) above extends only to disclosure by or under the authority of the Commissioners of Inland Revenue; and information which is subject to disclosure to any person by virtue of that subsection shall not be further disclosed to any person except where the further disclosure is made—

(a) to a person to whom disclosure could by virtue of that subsection have been made by or under the authority of the Commissioners of Inland Revenue;

(b) for the purposes of proceedings (civil or criminal) in connection with the operation of the Contributions and Benefits Act or this Act or of any enactment applying in Great Britain corresponding to either of them; or

(c) for any purposes of sections 15 to 60 above and any corresponding provisions applying in Great Britain.

Persons employed or formerly employed in social security administration or adjudication

117 Unauthorised disclosure of information relating to particular persons

(1) A person who is or has been employed in social security administration or adjudication is guilty of an offence if he discloses without lawful authority any information which he acquired in the course of his employment and which relates to a particular person.

(2) A person who is or has been employed in the audit of expenditure or the investigation of complaints is guilty of an offence if he discloses without lawful authority any information—

(a) which he acquired in the course of his employment;

(b) which is, or is derived from, information acquired or held by or for the purposes of any of the government departments or other bodies or persons referred to in Part I of Schedule 4 to this Act or in any corresponding enactment having effect in Great Britain; and

(c) which relates to a particular person.

(3) It is not an offence under this section—

(a) to disclose information in the form of a summary or collection of information so framed as not to enable information relating to any particular person to be ascertained from it; or

(b) to disclose information which has previously been disclosed to the public with lawful authority.

(4) It is a defence for a person charged with an offence under this section to prove that at the time of the alleged offence—

(a) he believed that he was making the disclosure in question with lawful authority and had no reasonable cause to believe otherwise; or

(b) he believed that the information in question had previously been disclosed to the public with lawful authority and had no reasonable cause to believe otherwise.

(5) A person guilty of an offence under this section shall be liable—

(a) on conviction on indictment, to imprisonment for a term not exceeding two years or to a fine or to both; or

(b) on summary conviction, to imprisonment for a term not exceeding six months or a fine not exceeding the statutory maximum or both.

(6) For the purposes of this section, the persons who are “employed in social security administration or adjudication” are—

(a) any person specified in Part I of Schedule 4 to this Act or in any corresponding enactment having effect in Great Britain;

(b) any other person who carries out the administrative work of any of the government departments or other bodies or persons referred to in that Part of that Schedule or that corresponding enactment; and

(c) any person who provides, or is employed in the provision of, services to any of those departments, persons or bodies;

and “employment”, in relation to any such person, shall be construed accordingly.

(7) For the purposes of subsections (2) and (6) above, any reference in Part I of Schedule 4 to this Act or in any corresponding enactment having effect in Great Britain to a government department shall be construed in accordance with Part II of that Schedule or any corresponding enactment having effect in Great Britain, and for this purpose “government department” shall be taken to include—

(a) the Commissioners of Inland Revenue; and

(b) the Scottish Courts Administration.

(8) For the purposes of this section, the persons who are “employed in the audit of expenditure or the investigation of complaints” are—

(a) the Comptroller and Auditor General for Northern Ireland;

(b) the Northern Ireland Parliamentary Commissioner for Administration;

(c) the Northern Ireland Commissioner for Complaints;

(d) the Comptroller and Auditor General;

(e) the Parliamentary Commissioner for Administration;

(f) any member of the staff of the Northern Ireland Audit Office or the National Audit Office;

(g) any other person who carries out the administrative work of either of those Offices, or who provides, or is employed in the provision of, services to either of them;

(h) the Health Service Commissioner for England, Wales or Scotland; and

(i) any officer of any of the Commissioners referred to in paragraph (b), (c), (e) or (h) above;

and “employment”, in relation to any such person, shall be construed accordingly.

(9) For the purposes of this section a disclosure is to be regarded as made with lawful authority if, and only if, it is made—

(a) in accordance with his official duty—

(i) by a civil servant; or

(ii) by a person employed in the audit of expenditure or the investigation of complaints, who does not fall within subsection (8)(g) above;

(b) by any other person either—

(i) for the purposes of the function in the exercise of which he holds the information and without contravening any restriction duly imposed by the person responsible; or

(ii) to, or in accordance with an authorisation duly given by, the person responsible;

(c) in accordance with any statutory provision or order of a court;

(d) for the purpose of instituting, or otherwise for the purposes of, any proceedings before a court or before any tribunal or other body or person referred to in Part I of Schedule 4 to this Act or in any corresponding enactment having effect in Great Britain; or

(e) with the consent of the appropriate person;

and in this subsection “the person responsible” means the Department, the Lord Chancellor or any person authorised by the Department or the Lord Chancellor for the purposes of this subsection and includes a reference to “the person responsible” within the meaning of any corresponding enactment having effect in Great Britain.

(10) For the purposes of subsection (9)(e) above, “the appropriate person” means the person to whom the information in question relates, except that if the affairs of that person are being dealt with—

(a) under a power of attorney;

(b) by a controller appointed under Article 101 of the [S.I. 1986/595 (N.I. 4).] Mental Health (Northern Ireland) Order 1986 or by a receiver appointed under section 99 of the [1983 c. 20.] Mental Health Act 1983;

(c) by a Scottish mental health custodian, that is to say—

(i) a curator bonis, tutor or judicial factor; or

(ii) the managers of a hospital acting on behalf of that person under section 94 of the [1984 c. 36.] Mental Health (Scotland) Act 1984; or

(d) by a mental health appointee, that is to say—

(i) a person directed or authorised as mentioned in sub-paragraph (a) of rule 38(1) of Order 109 of the Rules of the [S.R. (N.I.) 1980 No. 346.] Supreme Court (Northern Ireland) 1980 or sub-paragraph (a) of rule 41(1) of the [S.I. 1984/2035.] Court of Protection Rules 1984; or

(ii) a controller ad interim appointed under sub-paragraph (b) of the said rule 38(1) or any receiver ad interim appointed under sub-paragraph (b) of the said rule 41(1),

the appropriate person is the attorney, controller, receiver, custodian or appointee, as the case may be, or, in a case falling within paragraph (a) above, the person to whom the information relates.

Notification of deaths

118 Regulations as to notification of deaths

(1) Regulations may provide that it shall be the duty of the Registrar General or any registrar to furnish the Department, for the purpose of its functions under the Contributions and Benefits Act and this Act and the functions of the Secretary of State under any enactment applying in Great Britain corresponding to either of them, with the prescribed particulars of such deaths as may be prescribed.

(2) The regulations may make provision as to the manner in which and times at which the particulars are to be furnished.

(3) In subsection (1) “Registrar General” and “registrar” have the meanings assigned to them in the [S.I. 1976/1041 (N.I. 14).] Births and Deaths Registration (Northern Ireland) Order 1976.

Personal representatives - income support and supplementary benefit

119 Personal representatives to give information about the estate of a deceased person who was in receipt of income support or supplementary benefit

(1) The personal representatives of a person who was in receipt of income support or supplementary benefit at any time before his death shall provide the Department with such information as it may require relating to the assets and liabilities of that person’s estate.

(2) If the personal representatives fail to supply any information within 28 days of being required to do so under subsection (1) above, then—

(a) the county court may, on the application of the Department, make an order directing them to supply that information within such time as may be specified in the order, and

(b) any such order may provide that all costs of and incidental to the application shall be borne personally by any of the personal representatives.

Housing benefit

120 Information for purposes of housing benefit

(1) The Department may supply to the Housing Executive such information of a prescribed description obtained by reason of the exercise of any of the Department’s functions under the Contributions and Benefits Act or this Act as the Executive may require in connection with any of the Executive’s functions relating to housing benefit.

(2) The Housing Executive shall supply to the Department such information of a prescribed description obtained by reason of the exercise of the Executive’s functions relating to housing benefit as the Department may require in connection with any of its functions under the Contributions and Benefits Act or this Act.

(3) It shall also be the duty of the Housing Executive to supply the Department, in the prescribed manner and within the prescribed time—

(a) with such information as the Department may require concerning the Executive’s performance of any of the Executive’s functions relating to housing benefit; and

(b) with such information as the Department may require to enable it—

(i) to prepare estimates of likely future amounts of housing benefit expenditure; and

(ii) to decide questions relating to the development of housing benefit policy.

Statutory sick pay and other benefits

121 Disclosure by the Department for purpose of determination of period of entitlement to statutory sick pay

Where the Department considers that it is reasonable for information held by the Department to be disclosed to an employer, for the purpose of enabling that employer to determine the duration of a period of entitlement under Part XI of the Contributions and Benefits Act in respect of an employee, or whether such a period exists, the Department may disclose the information to that employer.

122 Duties of employers - statutory sick pay and claims for other benefits

(1) Regulations may make provision requiring an employer, in a case falling within subsection (3) below to furnish information in connection with the making, by a person who is, or has been, an employee of that employer, of a claim for—

(a) sickness benefit;

(b) a maternity allowance;

(c) an invalidity pension under section 33, 40 or 41 of the Contributions and Benefits Act;

(d) industrial injuries benefit; or

(e) a severe disablement allowance.

(2) Regulations under this section shall prescribe—

(a) the kind of information to be furnished in accordance with the regulations;

(b) the person to whom information of the prescribed kind is to be furnished; and

(c) the manner in which, and period within which, it is to be furnished.

(3) The cases are—

(a) where, by virtue of paragraph 2 of Schedule 11 to the Contributions and Benefits Act or of regulations made under paragraph 1 of that Schedule, a period of entitlement does not arise in relation to a period of incapacity for work;

(b) where a period of entitlement has come to an end but the period of incapacity for work which was running immediately before the period of entitlement came to an end continues; and

(c) where a period of entitlement has not come to an end but, on the assumption that—

(i) the period of incapacity for work in question continues to run for a prescribed period; and

(ii) there is no material change in circumstances,

the period of entitlement will have ended on or before the end of the prescribed period.

(4) Regulations—

(a) may require employers to maintain such records in connection with statutory sick pay as may be prescribed;

(b) may provide for—

(i) any person claiming to be entitled to statutory sick pay; or

(ii) any other person who is a party to proceedings arising under Part XI of the Contributions and Benefits Act,

to furnish to the Department, within a prescribed period, any information required for the determination of any question arising in connection therewith; and

(c) may require employers who have made payments of statutory sick pay to furnish to the Department such documents and information, at such times, as may be prescribed.

Statutory maternity pay and other benefits

123 Disclosure by the Department for purpose of determination of period of entitlement to statutory maternity pay

Where the Department considers that it is reasonable for information held by the Department to be disclosed to a person liable to make payments of statutory maternity pay for the purpose of enabling that person to determine—

(a) whether a maternity pay period exists in relation to a woman who is or has been an employee of his; and

(b) if it does, the date of its commencement and the weeks in it in respect of which he may be liable to pay statutory maternity pay,

the Department may disclose the information to that person.

124 Duties of employers - statutory maternity pay and claims for other benefits

(1) Regulations may make provision requiring an employer in prescribed circumstances to furnish information in connection with the making of a claim by a woman who is or has been his employee for—

(a) a maternity allowance;

(b) sickness benefit;

(c) an invalidity pension under section 33, 40 or 41 of the Contributions and Benefits Act; or

(d) a severe disablement allowance.

(2) Regulations under this section shall prescribe—

(a) the kind of information to be furnished in accordance with the regulations;

(b) the person to whom information of the prescribed kind is to be furnished; and

(c) the manner in which, and period within which, it is to be furnished.

(3) Regulations—

(a) may require employers to maintain such records in connection with statutory maternity pay as may be prescribed;

(b) may provide for—

(i) any woman claiming to be entitled to statutory maternity pay; or

(ii) any other person who is a party to proceedings arising under Part XII of the Contributions and Benefits Act,

to furnish to the Department, within a prescribed period, any information required for the determination of any question arising in connection therewith; and

(c) may require persons who have made payments of statutory maternity pay to furnish to the Department such documents and information, at such times, as may be prescribed.

Maintenance proceedings

125 Furnishing of addresses for maintenance proceedings, etc

(1) The Department may incur expenses for the purpose of furnishing the address at which a man or woman is recorded by it as residing, where the address is required for the purpose of taking or carrying on legal proceedings to obtain or enforce an order for the making by the man or woman of payments—

(a) for the maintenance of the man’s wife or former wife, or the woman’s husband or former husband; or

(b) for the maintenance or education of any person as being the son or daughter of the man or his wife or former wife, or of the woman or her husband or former husband.

(2) In subsection (1)(b) above “son or daughter” includes an illegitimate son or daughter.