Milford Haven Port Authority Act 2002

Proceedings of Authority and Committees

7 (1) Every question at a meeting of the Authority or a committee of the Authority shall be decided by a majority vote of the members present and voting.

(2) If at any meeting of the Authority there is an equality of votes on a question, the chairman of the meeting shall have a second or casting vote.

(3) The quorum required for a meeting of the Authority shall be five.

(4) The Authority shall cause minutes to be made—

(a) of the names of members present at a meeting of the Authority or of a committee of the Authority; and

(b) of all proceedings or resolutions at such meeting;

and such minutes, if signed by a person purporting to be chairman of the meeting to which the minutes relate or of a subsequent meeting at which the minutes were approved as a correct record, shall be received in evidence without further proof.

(5) If a member has any interest, direct or indirect—

(a) in any contract or proposed contract to which the Authority are or would be a party, or is a director of a company or body with which the contract or proposed contract is made or proposed to be made,

(b) in any other matter with which the Authority are concerned,

he shall declare that interest.

(6) If a member is present at a meeting of the Authority or of any committee of the Authority at which a contract or other matter in which he has an interest is to be considered, he shall—

(a) as soon as is practicable after the commencement of that meeting, disclose his interest;

(b) not vote on any question with respect to that contract or matter; and

(c) withdraw from the meeting—

(i) at any time if the members present by resolution require him to do so; and

(ii) while a decision on that contract or matter is being made.

(7) Sub-paragraphs (5) and (6) above shall not apply to any interest—

(a) which a member has in respect of the payment to the Authority of harbour dues;

(b) which arises in respect of the provision of harbour services or facilities affecting the trading community in general;

(c) which a member has as an employee of a public utility undertaking or as a shareholder, not being a director of a company, unless he possesses more than five per cent of the issued share capital of the company; or

(d) which the members present at the meeting by resolution declare to be too remote.