Information to be included in application for reimbursement
13.—(1) An application under regulation 12(1) for reimbursement of the expense of conducting a ballot must include the following information:—
(a)the name of the Part 3A community body, as it appears on the body’s memorandum and articles of association, constitution or registered rules;
(b)the Part 3A community body’s company number, charity number or registration number;
(c)the Part 3A community body’s contact details, including a contact name, postal address, email address and telephone number;
(d)the date on which the Part 3A community body made its application under section 97G of the Act;
(e)the ballot deadline;
(f)the question on which the vote was taken;
(g)details of the Part 3A community body’s bank account into which the amount of any reimbursement is to be paid; and
(h)a statement setting out all costs that were incurred in conducting the ballot in accordance with paragraph (2).
(2) For each cost the Part 3A community body must provide—
(a)the date on which the cost was incurred;
(b)a brief description of the goods or services to which the cost relates;
(c)evidence that the cost was incurred in conducting the ballot; and
(d)the date on which the goods or services to which the cost relates were provided.
(3) The Part 3A community body may include with its application any other information that it considers to be relevant.