Procedure at progress meeting
24.—(1) The procedure at a progress meeting is as follows.
(2) The meeting must be conducted by the reporting officer.
(3) The following people may attend the meeting if requested to do so by the reporting officer—
(a)a human resources professional or a police adviser to advise the reporting officer on the proceedings; and
(b)any other person whose proposed attendance was notified to the senior officer in accordance with regulation 23(2)(f), provided the senior officer has not refused to consent to their attendance.
(4) The reporting officer must—
(a)explain how the senior officer’s performance is considered to be unsatisfactory;
(b)provide the senior officer with an opportunity to make representations in response; and
(c)provide the senior officer’s police representative (if the officer has one) with an opportunity to make representations in accordance with regulation 4(3)(c).
(5) Paragraph (6) applies if, having considered any representations made by virtue of paragraph (4)(b) or (c) and any other representations made at the meeting (if any), the reporting officer is satisfied that—
(a)the senior officer has failed to make the required improvement in performance by the end of the first improvement period; or
(b)in a case where the required improvement in performance has been made by the end of the first improvement period, that improvement has not been maintained until the end of the validity period,
(6) If this paragraph applies, the reporting officer must inform the senior officer as to—
(a)the respect in which the senior officer’s performance is considered to be unsatisfactory;
(b)the improvement that is required in the senior officer’s performance;
(c)the period within which that improvement is required to take place (to be known as “the final improvement period”);
(d)the fact that the senior officer will receive a written final improvement notice;
(e)the validity period of that notice and the effect of regulation 8(4); and
(f)the circumstances in which the senior officer may be required to attend a performance hearing.
(7) The reporting officer may postpone or adjourn the meeting to a specified later time if satisfied that it is necessary or expedient to do so and the procedure mentioned in regulation 23(4) to (8) applies to a postponed meeting or the continuation of an adjourned meeting.