Service of hearing statements and documents
4.—(1) A person entitled to appear at the hearing session must, by such date as the local review body may by notice specify, send to the local review body, the applicant and to such other persons entitled to appear at the hearing session as the local review body may specify in such notice—
(a)a hearing statement; and
(b)where that person intends to refer to or rely on any documents when presenting their case—
(i)a list of all such documents; and
(ii)a copy of every document (or the relevant part of a document) on that list which is not already available for inspection under regulation 11 or 19(2) or paragraph (2) of this rule.
(2) The planning authority, until such time as the review is determined, are to afford to any person who so requests a reasonable opportunity to inspect and, where practicable, take copies of any hearing statement or other document (or any part thereof) which, or a copy of which, has been sent to the local review body in accordance with this rule.
(3) Any person who has served a hearing statement in accordance with this rule must—
(a)when required by notice in writing from the local review body provide such further information about the matters contained in the statement as the local review body may specify; and
(b)at the same time send a copy of such further information to any other person on whom the hearing statement has been served.
(4) Different dates and different persons may be specified for the purposes of paragraphs (1)(a) and (b).
(5) In this rule, “hearing statement” means, and is comprised of—
(a)a written statement which fully sets out the case relating to the specified matters which a person proposes to put forward at a hearing session;
(b)a list of documents (if any) which the person putting forward such case intends to refer to or rely on; and
(c)a list of any other persons who are to speak at the hearing session in respect of such case, any matters which such persons are particularly to address and any relevant qualifications of such persons to do so.