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16. (1) This regulation has effect in relation to any notice or other document required or authorised by these Regulations to be sent to a party to an appeal, to the proper officer or to any other person.
(2) Subject to paragraph (3), any such document is to be regarded as having been sent to the person concerned if it is—
(a)delivered to him or her personally;
(b)left at his or her proper address;
(c)sent to him or her at that address by post or through a document exchange; or
(d)transmitted to him or her by fax or other means of electronic data transmission in accordance with paragraphs (3), (4) and (5).
(3) A document may be transmitted by fax where the person concerned has indicated in writing that he or she is willing to regard the document as having been duly sent to him or her if it is transmitted to a specified fax number and the document is transmitted to that number.
(4) In the case of the parking authority, an indication under paragraph (3) can be expressed to apply to any appeal to which it is a respondent.
(5) Paragraphs (3) and (4) apply with the appropriate modification to a transmission of electronic data other than by fax as it applies to a transmission by fax.
(6) Regulations 3(4) and 5(4)—
(a)are, in the case of a document transmitted by fax, satisfied if a copy of the signature of the relevant person appears on the transmitted copy; and
(b)do not apply in relation to a document transmitted by other means of electronic data transmission.
(7) Where the proper address includes a numbered box number at a document exchange, a document may be sent by leaving the document addressed to that numbered box at that document exchange or at a document exchange which transmits documents every business day to that exchange; and any document which is left at a document exchange in accordance with this paragraph is, unless the contrary is proved, deemed to have been delivered on the second business day following the day on which it is left.
(8) For the purposes of these Regulations and of section 7 of the Interpretation Act 1978(1) in its application to this regulation—
(a)the proper address of the appellant is the address specified in his or her notice of appeal pursuant to regulation 3(2)(b) or (if no such address is so specified) the address stated pursuant to paragraph (2)(a) of that regulation; and
(b)the proper address of the parking authority in proceedings in which it is the respondent is such address as the parking authority from time to time specifies in a notice sent to the proper officer as being the proper address in all such proceedings.
(9) If no address has been specified or stated, the proper address for the purposes of these Regulations and section 7 of the Interpretation Act 1978 is—
(a)in the case of an individual, his or her usual or last known address;
(b)in the case of a partnership, the principal or last known place of business within the United Kingdom; or
(c)in the case of an incorporated or unincorporated body, the registered or principal office of that body.
(10) An appellant may at any time by notice in writing to the proper officer change his or her proper address for the purposes of these Regulations and section 7 of the Interpretation Act 1978.
(11) A party may by notice in writing sent to the proper officer vary or revoke any indication given by him or her under paragraph (3).
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