The Scottish Crime and Drug Enforcement Agency (Scotland) Regulations 2011

Content of personal records

10.—(1) The Director General must cause a personal record to be kept for each police member.

(2) That record must contain―

(a) the home address of the member;

(b) a photograph not more than 10 years old of the member taken in accordance with the directions of the Director General and at the expense of the Authority;

(c) a personal description of the member;

(d) particulars of the member’s place and date of birth;

(e) particulars of the member’s current marriage or civil partnership (if any) and children (if any);

(f) a record of the member’s service (if any) in any branch of Her Majesty’s forces or the civil service;

(g) a record of the member’s service in any police force and transfers (if any) from one police force to another;

(h) a record of whether the member passed or failed to pass a qualifying examination at which the member was a candidate; and

(i) a record of the member’s service in the Agency, including particulars of all promotions, changes of pay, postings, transfers, removals, injuries received, periods of illness, attendances at training courses, commendations, rewards, punishments, disposals other than cautions, and the date of the member ceasing to be a police member with the reason, cause or manner thereof.

(3) A police member is entitled, on request, to inspect that member’s personal record.