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The Parole Board (Scotland) Amendment Rules 2011

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Amendment of the Parole Board (Scotland) Rules 2001

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5.  After rule 15 (procedure) insert—

15A.  Oral hearings

(1) If it considers that it is in the interests of justice to do so, the Board may—

(a)on the application of the person concerned; or

(b)of its own motion,

determine to deal with the case by way of an oral hearing.

(2) A determination under paragraph (1) may only be made—

(a)if a case is referred to the Board by the Scottish Ministers under section 17(3) of the 1993 Act; or

(b)if the release of a determinate sentence prisoner is to be considered in terms of section 1(3) of the 1993 Act.

(c)if the release of a prisoner who is subject to an extended sentence by virtue of section 210A of the Criminal Procedure (Scotland) Act 1995, and who has been recalled to custody while serving the custodial term (within the meaning of section 210A(2)(a) of the 1995 Act), is to be considered in terms of section 3A of the 1993 Act.

15B.    Notice of hearing

(1) Subject to paragraph (2), the Board must give the person concerned, and any person required or authorised to attend the hearing by virtue of rules 15C, 15D or 15E, not less than 21 days’ notice of the date, time and place of the hearing or such shorter notice to which those persons may consent.

(2) Unless the persons mentioned in paragraph (1) consent, the hearing must take place not earlier than 21 days after the expiry of the period within which the prisoner may send written representations to the Board under rule 7.

(3) The Board may vary any notice given under paragraph (1) and must give the person concerned and any person required or authorised to attend the hearing by virtue of rules 15C, 15D or 15E not less than 7 days’ (or such shorter time as those persons may agree) notice of any such variation, provided that any altered hearing date must not (unless those persons agree) be before the date notified under paragraph (1).

(4) The Board may from time to time adjourn the hearing and—

(a)in the case where the date, time and place of the adjourned hearing are announced before the adjournment, no further notice will be required; and

(b)in any other case, the Board must give the persons mentioned in paragraph (1) not less than 7 days’ (or such shorter time as those persons may agree) notice of the date, time and place of the adjourned hearing.

15C.  Representative

(1) Subject to paragraph (3), the person concerned may be represented at the hearing by any person whom he or she has authorised for that purpose.

(2) Not later than the expiry of the period within which the person concerned may send written representations to the Board under rule 7, the person concerned must give the Board written notice of the name, address and occupation of any person authorised in accordance with paragraph (1).

(3) The Board may refuse to permit a person to represent a person concerned at the hearing, if it is satisfied that there are good and sufficient reasons for doing so.

(4) If the person concerned does not authorise a person to act as his or her representative, the Board may, with his or her agreement, appoint someone to act on his or her behalf.

15D.  Authorisation of persons to attend a hearing to give evidence or to produce documents

(1) If the person concerned wishes to call any person to attend a hearing under rule l5A to give evidence, or to produce documents which relate to any matter in question at such a hearing, he or she must make a written application to the Board to authorise that person to attend the hearing to give evidence or to produce documents.

(2) An application under paragraph (1) must be made before the expiry of the period within which the person concerned may send written representations to the Board under rule 7.

(3) Any application under paragraph (1) must give the name, address and occupation of each person in respect of whom the application is made and a statement of what the general nature of his or her evidence is likely to be.

15E.  Citation of persons to attend a hearing to give evidence or to produce documents

(1) Subject to paragraph (2), the Board may by notice in writing require any person (“a cited person”) who has prepared or has contributed to the preparation of a document included in the dossier provided by the Scottish Ministers under rule 5 or is responsible for work referred to in such a document (“a relevant document”), to attend a hearing under rule 15A and to give evidence or to produce further documents.

(2) The power under paragraph (1) applies only if—

(a)the person concerned has, in accordance with rule 7 or otherwise, submitted representations intending to challenge the factual accuracy of information contained in a relevant document; and

(b)the Board considers that it cannot resolve the matter without hearing evidence from a cited person or seeking the production of further documents.

(3) If the Board requires the attendance of a cited person in accordance with paragraph (1), the Board must inform that person of the general nature of the evidence, documents, or other information that the Board is likely to require.

(4) Information provided by the Board under paragraph (3) does not affect any powers the Board has to seek evidence, or to require the production of documents, on any matter it considers necessary to enable the determination of a case.

(5) If a hearing under rule 15A has commenced, the Board may adjourn the hearing to enable the attendance of any person or production of any documents in accordance with this rule.

(6) A cited person may make a written application to the Board to authorise another person, or persons, to attend the hearing or to produce documents instead of, or in addition to, a cited person.

(7) An application under paragraph (6) must be made no later than 7 days after a notice under paragraph (1) is received by a cited person.

(8) An application under paragraph (6) must give the name, address and occupation of each person in respect of whom the application is made, and must give a statement of what the general nature of his or her evidence is likely to be.

(9) Any person who makes an application under paragraph (6) must, at the same time the application is made, send a copy of that application to the person concerned.

(10) The chairman of a hearing may grant or refuse an application under paragraph (6) and must give a cited person, and each person in respect of whom the application is made, written notice of that decision and, where the application is refused, of the reasons for that decision.

(11) If any written notice requiring any person to attend a hearing to give evidence or to produce any documents is made by virtue of this rule, the Board will—

(a)send the notice signed by the chairman of a hearing to the person who is named in the notice as the person subject to the requirement specified;

(b)send a copy of the notice to the person concerned.

15F.  Attendance at hearing

(1) The hearing must be held in private.

(2) No person is entitled to attend the hearing unless that person is—

(a)the person concerned;

(b)a representative of the person concerned; or

(c)any person who is authorised by the chairman of a hearing to attend the hearing under rule 15D or rule 15E.

15G.  Procedure at hearing

(1) At the beginning of the hearing, the chairman of a hearing will explain the order of preceding which the Board proposes to adopt at the hearing.

(2) Subject to this rule, the Board may conduct the hearing in such manner as it considers most suitable for the clarification of the issues before it and generally to the just handling of the proceedings; it must, so far as appears to it appropriate, seek to avoid formality in the proceedings.

(3) Without prejudice to any other powers it may have, the Board may exclude from the hearing, or any part of it, any person whose conduct has disrupted or is likely, in the opinion of the Board, to disrupt the hearing.

(4) The Board may consider any document or information notwithstanding that such document or information would be inadmissible in proceedings before a court of law but no person shall by virtue of these Rules be compelled to give any evidence or to produce any document which he or she could not be compelled to give or produce in proceedings before a court of law.

15H.  Decision

(1) The decision of the Board in a case dealt with under rule 15A(1) may be taken by a majority and the decision must record whether it was unanimous or taken by a majority, provided that, where the Board is constituted by an even number of members, the chairman of a hearing is to have a second or casting vote.

(2) The decision of the Board is to be recorded in a document which must—

(a)contain a statement of the reasons for the decision;

(b)be signed and dated by the chairman of a hearing; and

(c)be sent to the person concerned and the Scottish Ministers not later than 14 days after the end of the hearing..

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