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The Sheep and Goats (Records, Identification and Movement) (Scotland) Order 2009

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PART 4Documentation and recording of information

Holding registers

22.—(1) The keeper of an animal, other than a person concerned only in transporting animals, must comply with Article 4(4) and Article 5(1), (3) and (5) of the Council Regulation.

(2) When an animal is moved onto or from its holding, the keeper must record—

(a)the information required by Section B of the Annex; and

(b)the number of animals moved.

(3) The information referred to in paragraph (2) in respect of animals moving onto a holding must be recorded by the keeper by entering it in the register but individual identification codes of each animal may, alternatively, be recorded by retaining a duplicate or certified copy of the movement document.

(4) The information referred to in paragraph (2) in respect of animals moving from a holding must be recorded by the keeper by either—

(a)entering it in the register; or

(b)retaining a duplicate or a certified copy of the movement document and keeping such a duplicate or copy with the register.

(5) For the purposes of Article 5(3) of the Council Regulation the register must be—

(a)in a form approved by the Scottish Ministers;

(b)available for 3 years from the last day when an animal referred to in the register dies or leaves the holding;

(c)in the case of the movement of an animal onto or from a holding, recorded by the keeper within 48 hours of the movement;

(d)in the case of identifying an animal born on a holding or an animal that dies on the holding, recorded by the keeper within 48 hours of the event; and

(e)in the case of any replacement means of identification applied to an animal, recorded by the keeper within 48 hours of it being applied detailing the date of re-identification.

(6) Where a keeper moves animals to another holding but continues to be the keeper, the keeper does not have to keep the register on that holding but must be able to produce it within a reasonable amount of time to the Scottish Ministers or an officer of the Scottish Ministers upon request.

(7) When an animal is re-identified and is not on its holding of birth, the keeper shall record in the holding register both the old identification, if known, and the new identification.

Movement documents

23.—(1) The keeper of an animal must comply with Article 6(1) of the Council Regulation and keep and complete the movement document in accordance with this article, except that the identification codes of the animals moved may be recorded at a critical control point.

(2) Subject to article 28, the movement document must—

(a)be in a form approved by the Scottish Ministers;

(b)be completed in full by the appropriate keeper, as specified in that form; and

(c)contain—

(i)the information required by Section C of the Annex; and

(ii)the date of an animal’s arrival at the holding of destination.

(3) In accordance with Article 6(3) of the Council Regulation, a copy of the movement document must be kept at the holding from which an animal is moved and at the holding of destination for a period of at least 3 years from the date of the movement it records.

Inventory

24.  For the purposes of Article 7(2) of the Council Regulation, a keeper who keeps animals permanently must make an annual inventory of the number of animals on that keeper’s holding within 30 days of a date specified by the Scottish Ministers.

Supply of information for the central database

25.  In accordance with Article 8(2) of the Council Regulation, the keeper of an animal must provide to the Scottish Ministers, in such manner and form as the Scottish Ministers may specify, the information required for the purposes of Article 7(2) and Article 8(1) of the Council Regulation—

(a)within 30 days in the case of information relating to the keeper or the holding;

(b)within 3 days in the case of information relating to movement of animals; and

(c)within 48 hours in the case of animals that move through premises in accordance with Article 6 and Section C.2 of the Annex.

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