11.—(1) An application for a grant under these Regulations shall be made in writing, in such form and at such time as the Scottish Ministers reasonably may require and shall include–
(a)a map clearly showing–
(i)the boundaries of the applicant’s holding;
(ii)the boundaries of the applicant’s farm, together with any internal field boundaries;
(iii)the areas of arable land, improved grassland, rough grazing, unimproved grassland and vegetable and fruit land;
(iv)the area of land, if any, which is already farmed using organic farming methods;
(v)the area of land, if any, which is already fully organic;
(vi)the area of land, if any, on which organic farming methods are to be introduced;
(vii)the area of land, if any, which is in the course of conversion to organic farming methods;
(viii)the areas of land, if any, referred to in regulation 15(1)(a), on which organic farming methods are to be phased in; and
(ix)the areas of land, if any, referred to in regulation 15(5) for which entry into the maintenance part of the scheme is to be phased;
(b)a written statement with details of the total area of the applicant’s farm and of the areas of land referred to in paragraph (1)(a)(iii) to (ix) as appropriate;
(c)in the case of an application for a conversion grant–
(i)a written statement of the conversion plan;
(ii)confirmation from a private inspection body–
(aa)that the conversion proposals will convert the farm or part of a farm to being fully organic; and
(bb)the date on which the farm or part of a farm is expected to become fully organic;
(iii)any activities described in column 1 of Schedule 1 which are essential for the applicant’s conversion plan together with a map clearly showing where such activities will take place; and
(iv)the information referred to in regulation 15(1)(b), where applicable;
(d)in the case of an application for a maintenance grant–
(i)a current certificate of registration from a private inspection body for the relevant farm or part of a farm;
(ii)the date on which the applicant proposes to assume the obligations under the undertaking to be granted under regulation 9 (or in an application for phased entry into the maintenance part of the scheme, the date on which the applicant proposes to assume the obligations for the first area of land as identified under regulation 15(5)(b) under the undertaking to be granted under regulation 9) which date shall be–
(aa)after the date of the application for maintenance grant;
(bb)after the end of the specified conversion period or, in the case of a farm or part of a farm for which aid has been payable under the 1994 Regulations, the specified period for that farm or part of a farm, where applicable; and
(cc)before 31st March following the date on which the Scottish Ministers accept the application for maintenance grant; and
(iii)the information referred to in regulation 15(5)(a) and (b), where applicable; and
(e)where an application is made by a grazings committee–
(i)the written consent of a majority of the crofters ordinarily resident in the township and sharing in the common grazing to the application relates;
(ii)evidence that notice has been given in accordance with regulation 10(4); and
(iii)confirmation from the Crofters Commission that the Crofters Commission has approved the proposals in the application under regulation 10(4) or, as the case may be, has received no representations under regulation 10(4).
(2) An applicant shall furnish the Scottish Ministers with such further information and evidence in relation to the application as the Scottish Ministers reasonably may require.
(3) The Scottish Ministers may at any time suspend the operation of the scheme and, while so suspended, no application shall be accepted by them.