The Registration of Clubs (Accounts) Regulations (Northern Ireland) 2022

21.—(1) Once a quarter, or more frequently if so decided in advance by the committee, a report shall be prepared in respect of quantity and value of bar stock supplied since the relevant date.

(2) The report prepared in accordance with sub-paragraph (1) shall contain –

(a) in respect of each type of bar stock item supplied –

(i) the quantity in stock at the opening date;

(ii) the quantity received in since that date;

(iii) the quantity returned to supplier or written off since that date;

(iv) the quantity of each item in stock at the closing date and total of the report as ascertained by a physical check;

(v) the quantity supplied since that date as calculated from the quantities stated in accordance with sub-paragraph (2)(a)(i) to (iv); and

(vi) the value of each type of bar stock item supplied since that date as calculated using the quantities stated in accordance with sub-paragraph (2)(a)(v) and the price of supply fixed by the committee.

(b) the total value, calculated in the same manner, of the bar stock supplied since the relevant date;

(c) the total monies lodged in a bank in respect of sub-paragraph (2)(b);

(d) any such discrepancy in excess of 2% of the total value of bar stock supplied stated in accordance with sub-paragraph (2)(b), or such lesser percentage as may be decided in advance by the committee, shall be treated as a system failure and should be investigated and reported on by a representative of the committee; and

(e) in this paragraph the ‘relevant date’ in relation to a report in respect of bar stock is the date of the last such report or where no such report has been prepared, the date of commencement of these regulations.

Bank reconciliation