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The Animals and Animal Products (Examination for Residues and Maximum Residue Limits) Regulations (Northern Ireland) 2016

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Keeping and retention of records

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31.—(1) The owner of an establishment of initial processing of animal products shall keep such records as are sufficient, either alone or in combination with records or information held by some other person, to enable the animals from which those animal products were derived, and the farm of origin or departure of those animals, to be identified.

(2) Persons holding a manufacturing or wholesale dealer’s authorisation granted under the Veterinary Medicines Regulations 2013, for purposes relating to a marketing authorisation for a product to which regulation 4 applies, shall, in relation to hormonal substances and beta-agonists, keep a record in chronological order of—

(a)quantities produced;

(b)quantities purchased or otherwise acquired and from whom each quantity was purchased or acquired;

(c)quantities sold and to whom each quantity was sold; and

(d)quantities used in the production of pharmaceutical or authorised veterinary products.

(3) Any person required to keep a record by paragraph (1) or (2) shall keep that record in a permanent and legible form and shall retain that record for a period of three years from the end of the calendar year to which such record relates save in the case of a prescription intended to show that withdrawal periods have been observed which shall be retained for a period of five years from the date of the commencement of the withdrawal period to which it relates.

(4) Subject to paragraph (5) if an authorised officer directs a person to produce for inspection a record which paragraph (1) or (2) requires him to keep, he shall comply with the direction.

(5) An authorised officer shall not give a direction under paragraph (4) in relation to a record after the end of the appropriate period mentioned in paragraph (3).

(6) The requirement in paragraph (3) to keep records in a permanent and legible form shall not prevent their being kept by means of computer.

(7) Where a record is so kept, the duty under paragraph (4) to produce it for inspection, is a duty to produce it in a form in which it can be taken away.

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