Procedure following first interview
8.—(1) The interviewing officer shall, not later than 7 days after the date of the conclusion of the first interview—
(a)cause to be prepared a written record of the substance of the matters discussed during the interview; and
(b)send a copy of that record to the member concerned together with a notice in writing informing him that he may submit written comments not later than 7 days after the date on which the copy is received.
(2) In a case where a member has been required to attend a first interview to discuss his performance or attendance and he has failed to attend the interview, the interviewing officer shall, if he is satisfied that the performance or attendance of the member concerned is unsatisfactory, not later than 7 days after the date on which the first interview was due to take place—
(a)cause to be prepared a written notice informing and warning the member concerned of the matters mentioned in sub-paragraphs (a) to (c) of regulation 7(3); and
(b)send one copy or, where a member selected by the member concerned attended the interview, two copies, of the notice to the member concerned together with a notice in writing informing him that he may submit written comments, or indicate that he has no comments to make, not later than 7 days after the date on which the copy is received.
(3) Where the interviewing officer is satisfied that the member has good reason for not attending the first interview he may withdraw the notice prepared under paragraph (2) and arrange another first interview.
(4) Subject to paragraph (5), the member concerned shall be entitled to submit written comments in relation to the record of the interview to the interviewing officer not later than 7 days after the date on which it is received.
(5) The interviewing officer may, on application of the member concerned, extend the period specified in paragraph (4) if he is satisfied that it is appropriate to do so.
(6) The interviewing officer shall send a copy of the record of the interview, and of any written comments of the member concerned, to—
(a)the human resources manager; and
(b)if the interview was conducted by—
(i)the reporting officer, the countersigning officer;
(ii)the countersigning officer, the reporting officer; or
(iii)any other officer, the reporting officer and the countersigning officer.
(7) If the interviewing officer receives any written comments under paragraph (4), he shall ensure that they are retained with the record of the interview.
(8) Where a member has been required to attend a first interview in relation to his performance or attendance any second interview shall relate only to the category or categories of behaviour that was or were the subject of the first interview.