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The Additional Statutory Paternity Pay (General) Regulations (Northern Ireland) 2010

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Statutory Rules of Northern Ireland

2010 No. 300

Employment

Work And Families

The Additional Statutory Paternity Pay (General) Regulations (Northern Ireland) 2010

Made

9th September 2010

Coming into operation

3rd October 2010

Approved by resolution of the Assembly on

9th November 2010

The Department for Employment and Learning makes the following Regulations in exercise of the powers conferred by sections 167ZEA(1), (2), and (3), 167ZEB(1), (2) and (3), 167ZEC(1) and (3), 167ZED(2) and (3), 167ZEE(2), (4) and (7), 167ZG(3), 167ZJ(3), (4), (7) and (8) and 171(4) of the Social Security Contributions and Benefits (Northern Ireland) Act 1992(1) and by section 5(1)(g), (j) and (q) of the Social Security Administration (Northern Ireland) Act 1992(2), and with the concurrence of the Commissioners for Her Majesty’s Revenue and Customs in so far as such concurrence is required(3).

PART 1Introduction

Citation and commencement

1.  These Regulations may be cited as the Additional Statutory Paternity Pay (General) Regulations (Northern Ireland) 2010 and come into operation on 3rd October 2010.

Interpretation

2.—(1) In these Regulations—

the Act” means the Social Security Contributions and Benefits (Northern Ireland) Act 1992;

“actual week of birth”, in relation to a child, means the week beginning with midnight between Saturday and Sunday, in which the child is born;

“additional statutory paternity pay” means additional statutory paternity pay (adoption) or additional statutory paternity pay (birth);

“additional statutory paternity pay (adoption)” means additional statutory paternity pay payable in accordance with the provisions of Part 12ZA of the Act where the conditions specified in section 167ZEB(2) of the Act are satisfied;

“additional statutory paternity pay (birth)” means additional statutory paternity pay payable in accordance with the provisions of Part 12ZA of the Act where the conditions specified in section 167ZEA(2) of the Act are satisfied;

“additional statutory paternity pay period” means an additional statutory paternity pay period (adoption) or an additional statutory paternity pay period (birth);

“additional statutory paternity pay period (adoption)” means the period in respect of which additional statutory paternity pay (adoption) is payable;

“additional statutory paternity pay period (birth)” means the period in respect of which additional statutory paternity pay (birth) is payable;

“adopter”, in relation to a child, means a person who has been matched with a child for adoption and who has elected to take adoption leave in order to care for the child;

“adoption agency” has the meaning given, in relation to Northern Ireland, by Article 3(3) of the Adoption (Northern Ireland) Order 1987(4), in relation to England and Wales, by section 2 of the Adoption and Children Act 2002(5), and in relation to Scotland, by section 119(1) of the Adoption and Children (Scotland) Act 2007(6);

“adoption leave” means ordinary adoption leave under Article 107A of the Employment Rights (Northern Ireland) Order 1996(7) or additional adoption leave under section 107B of that Order;

“adoption pay period” has the meaning given by regulation 21 of the Statutory Paternity Pay and Statutory Adoption Pay (General) Regulations (Northern Ireland) 2002(8);

“child” means a person who is, or when placed with an adopter for adoption was, under the age of eighteen;

“the Commissioners” means the Commissioners for Her Majesty’s Revenue and Customs;

“the Contributions Regulations” means the Social Security (Contributions) Regulations 2001(9);

“expected week of birth”, in relation to a child, means the week, beginning with midnight between Saturday and Sunday, in which, as appropriate, it is expected that the child will be born, or was expected that the child would be born;

“maternity allowance period” means the period for which maternity allowance is payable under section 35 of the Act;

“maternity pay period” has the meaning given by regulation 2 of the Statutory Maternity Pay (General) Regulations (Northern Ireland) 1987(10);

“ordinary statutory paternity pay” means ordinary statutory paternity pay payable in accordance with the provisions of Part 12ZA of the Act where the conditions specified in section 167ZA(2) or 167ZB(2) are satisfied;

“partner”, in relation to a child’s mother or adopter, means a person (whether of a different sex or the same sex) who lives with the mother or adopter and the child in an enduring family relationship but is not a relative of the mother or adopter of a kind specified in paragraph (2); and

“processing”, in relation to information, has the meaning given by section 1(1) of the Data Protection Act 1998(11).

(2) The relatives of a child’s mother or adopter referred to in the definition of “partner” in paragraph (1) are the mother’s or adopter’s parent, grandparent, sister, brother, aunt or uncle.

(3) References to relationships in paragraph (2)—

(a)are to relationships of the full blood or half blood or, in the case of an adopted person, such of those relationships as would exist but for the adoption, and

(b)include the relationship of a child with his adoptive, or former adoptive parents, but do not include any other adoptive relationships.

(4) References to Part 12ZA of the Act in these Regulations are references to sections 167ZEA to 167ZEE and, in so far as they concern additional statutory paternity pay, to sections 167ZF to 167ZJ of the Act.

(5) For the purposes of these Regulations—

(a)a person is matched with a child for adoption when an adoption agency decides that that person would be a suitable adoptive parent for the child, and

(b)a person is notified of having been matched with a child on the date on which the person receives notification of the agency’s decision, under regulation 11(2) of the Adoption Agencies Regulations (Northern Ireland) 1989(12), regulation 33(3)(a) of the Adoption Agencies Regulations 2005(13), regulation 28(3) of the Adoption Agencies (Wales) Regulations 2005(14) or regulation 8(5) of the Adoption Agencies (Scotland) Regulations 2009(15).

Application

3.  Subject to the provisions of Part 12ZA of the Act and of these Regulations, there is entitlement to—

(a)additional statutory paternity pay (birth) in respect of children whose expected week of birth begins on or after 3rd April 2011;

(b)additional statutory paternity pay (adoption) in respect of children matched with a person who is notified of having been matched on or after 3rd April 2011.

PART 2Additional statutory paternity pay (birth)

Entitlement to additional statutory paternity pay (birth)

4.—(1) A person (“P”) is entitled to additional statutory paternity pay (birth) if—

(a)P satisfies the conditions—

(i)as to relationship with a child (“C”) and with C’s mother (“M”) specified in paragraph (2); and

(ii)as to continuity of employment and normal weekly earnings specified in paragraph (3);

(b)M satisfies the conditions specified in regulation 6;

(c)P intends to care for C during the additional statutory paternity pay period (birth) in respect of C;

(d)M has signed the declaration referred to in regulation 8(1)(c); and

(e)P has complied with the requirements of regulation 8 including, where applicable, the requirements in regulation 8(3).

(2) The conditions referred to in paragraph (1)(a)(i) are that—

(a)P is either—

(i)C’s father; or

(ii)is married to, or is the civil partner or the partner of, M but is not C’s father; and

(b)P has, or expects to have, the main responsibility (apart from any responsibility of M) for the upbringing of C.

(3) Subject to regulation 5, the conditions referred to in paragraph (1)(a)(ii) are that—

(a)P has been in employed earner’s employment with an employer for a continuous period of at least 26 weeks ending with the relevant week;

(b)P’s normal weekly earnings for the period of eight weeks ending with the relevant week are not less than the lower earnings limit in force under section 5(1)(a) of the Act at the end of the relevant week; and

(c)P continues in employed earner’s employment with the employer by reference to whom the condition in sub-paragraph (a) is satisfied for a continuous period beginning with the relevant week and ending with the week before the additional statutory paternity pay period (birth) in respect of C begins.

(4) The references in paragraph (3) to the relevant week are to the week immediately preceding the 14th week before C’s expected week of birth.

Modification of entitlement conditions: early birth

5.—(1) Where C’s birth occurs earlier than the 14th week before C’s expected week of birth, regulation 4(3) shall have effect as if, for the conditions set out there, there were substituted the conditions that—

(a)P would have been in employed earner’s employment with an employer for a continuous period of at least 26 weeks ending with the relevant week had C been born after the relevant week;

(b)P’s normal weekly earnings for the period of eight weeks ending with the week immediately preceding C’s actual week of birth are not less than the lower earnings limit in force under section 5(1)(a) of the Act immediately before the commencement of C’s actual week of birth; and

(c)P continues in employed earner’s employment with the employer by reference to whom the condition in sub-paragraph (a) is satisfied for a continuous period beginning with the date of C’s birth and ending with the week before the additional statutory paternity pay period (birth) in respect of C begins.

(2) The references in paragraph 5(1)(a) to the relevant week are to the week immediately preceding the 14th week before C’s expected week of birth.

Conditions to be satisfied by the child’s mother

6.  The conditions referred to in regulation 4(1)(b) are that M—

(a)became entitled, by reference to becoming pregnant with C, to—

(i)a maternity allowance, or

(ii)statutory maternity pay;

(b)has taken action constituting a return to work within the meaning of regulation 19;

(c)has taken the action referred to in paragraph (b) not less than two weeks after the birth of C; and

(d)has at least two weeks of her maternity allowance period or maternity pay period which remain unexpired.

Additional statutory paternity pay period (birth)

7.—(1) For the purposes of section 167ZEE(2)(a) of the Act, the date on which the additional statutory paternity pay period (birth) in respect of C begins is—

(a)the date specified by P in accordance with regulation 8(2)(d) or last varied in accordance with regulation 8(6), or

(b)if later, the date of M’s taking action constituting a return to work within the meaning of regulation 19,

being, in either case, a date which falls no earlier than 20 weeks after the date of C’s birth.

(2) For the purposes of section 167ZEE(2)(b)(ii) of the Act, the date on which the additional statutory paternity pay period (birth) in respect of C ends is the date specified by P in accordance with regulation 8(2)(e) or last varied in accordance with regulation 8(6).

(3) For the purposes of section 167ZEE(4)(a) of the Act, the additional statutory paternity pay period (birth) shall not last longer than 26 weeks.

(4) This paragraph applies instead of paragraph (2) where—

(a)M dies after the beginning but before the end of the additional statutory paternity pay period (birth) in respect of C; and

(b)as soon as reasonably practicable after M’s death, P gives the person paying P additional statutory paternity pay (birth) notice in writing of M’s death.

(5) Where paragraph (4) applies, the date on which the additional statutory paternity pay period (birth) in respect of C ends is the date—

(a)on which the maternity allowance period or maternity pay period in respect of C, which would have applied but for M’s death, would have ended; or

(b)if earlier, such date which, for the purposes of section 167ZEE(2)(b)(ii) of the Act, P may specify in the notice given under paragraph (4)(b).

Application for, and evidence of entitlement to, additional statutory paternity pay (birth)

8.—(1) P shall apply for additional statutory paternity pay (birth) to the person (“E”) who will be liable to pay P such pay by providing to E—

(a)the information, in writing, specified in paragraph (2);

(b)a written declaration, signed by P—

(i)that that information is correct;

(ii)that P intends to care for C during the additional statutory paternity pay period (birth) in respect of C; and

(iii)that P meets the conditions in regulation 4(2); and

(c)a written declaration, signed by M—

(i)that she has given notice to her employer that she is returning to work;

(ii)that she satisfies the condition in regulation 6(a);

(iii)specifying her name, address and National Insurance number;

(iv)specifying the start date of her maternity allowance period or maternity pay period in respect of C;

(v)specifying the date on which she intends to return to work;

(vi)confirming that, in relation to C, P is, to M’s knowledge, the sole applicant for additional statutory paternity pay; and

(vii)providing M’s consent as regards the processing by E of the information provided pursuant to sub-paragraphs (i) to (vi).

(2) The information referred to in paragraph (1)(a) is as follows—

(a)P’s name;

(b)C’s expected week of birth;

(c)C’s date of birth;

(d)the date on which P expects that E’s liability to pay additional statutory paternity pay (birth) will begin; and

(e)the date on which P expects that E’s liability to pay additional statutory paternity pay (birth) will end.

(3) P shall also provide, if E so requests within 28 days of receiving the information and declarations referred to in paragraph (1)—

(a)a copy of C’s birth certificate; and

(b)the name and business address of M’s employer (or, if M is self-employed, her business address).

(4) The information and declarations referred to in paragraph (1) must be provided to E at least eight weeks before the date specified by P pursuant to paragraph (2)(d).

(5) P must give E what is requested under paragraph (3) within 28 days of E requesting it.

(6) P may, after applying for additional statutory paternity pay (birth) under paragraph (1), withdraw that application, vary the date on which it is expected that E’s liability to pay additional statutory paternity pay (birth) will begin, or (before the additional statutory paternity pay period (birth) in respect of C has begun), vary the date on which it is expected that E’s liability to pay additional statutory paternity pay will end, by notice in writing to E given—

(a)if withdrawing an application, at least six weeks before the date specified by P pursuant to paragraph (2)(d), or

(b)if varying the date on which it is expected that E’s liability to pay additional statutory paternity pay (birth) will begin, at least six weeks before the earlier of the date varied or the new date, or

(c)if varying the date on which it is expected that E’s liability to pay additional statutory paternity pay (birth) will end, at least six weeks before the earlier of the date varied or the new date, or

(d)in a case where it was not reasonably practicable to give notice in accordance with sub-paragraph (a), (b) or (c), as soon as is reasonably practicable.

(7) When P has applied for additional statutory paternity pay (birth) under paragraph (1), P must give E written notice as soon as reasonably practicable if at any time—

(a)P no longer satisfies the conditions in regulation 4(2); or

(b)M no longer intends to take action constituting a return to work within the meaning of regulation 19.

(8) When E has been provided with all of the information and the declarations referred to in paragraph (1) (together with, if applicable, what E has requested under paragraph (3)), E must, within 28 days, confirm the start and end dates of E’s liability to pay P additional statutory paternity pay (birth) by notice in writing to P.

Entitlement to additional statutory paternity pay (birth) in the event of the death of the mother

9.—(1) In a case where M dies before the end of her maternity allowance period or maternity pay period in respect of C (but before the additional statutory paternity pay period (birth) in respect of C has begun)—

(a)the provisions in regulations 4 to 6 shall apply, subject to the following modifications—

(i)regulation 4(1)(d) shall not apply;

(ii)regulation 4(1)(e) shall apply—

(aa)as if the references to regulation 8 were references to regulation 10; and

(bb)in a case where the date of which P informs E pursuant to regulation 10(1)(a) is earlier than the date by which P has complied with the other requirements of regulation 10, as if such other requirements had been complied with on such earlier date provided that they are complied with as soon as reasonably practicable thereafter;

(iii)the condition in regulation 4(2)(a)(ii) shall be taken to be satisfied if it would have been satisfied but for the fact that M had died;

(iv)the condition in regulation 6(a) shall be taken to be satisfied if M would have satisfied it but for the fact that M had died; and

(v)regulation 6(b), (c) and (d) shall not apply;

(b)regulation 7 shall not apply;

(c)for the purposes of section 167ZEE(2)(a) of the Act, the date on which the additional statutory paternity pay period (birth) in respect of C begins is such date, being the date of M’s death or a later date, as P informs E of in accordance with regulation 10(1)(a) or as is last varied in accordance with regulation 10(7) or 10(8);

(d)for the purposes of section 167ZEE(2)(b)(ii) of the Act, the date on which the additional statutory paternity pay period (birth) in respect of C ends is, where earlier than the relevant date, the date specified by P in accordance with regulation 10(2)(d) or last varied in accordance with regulation 10(7) or 10(8);

(e)for the purposes of section 167ZEE(4)(a) of the Act, the additional statutory paternity pay period (birth) in respect of C shall not last longer than 39 weeks; and

(f)regulation 8 shall be replaced by regulation 10.

(2) In paragraph (1)(d), “the relevant date” means the date on which the maternity allowance period or maternity pay period in respect of C which would have applied but for M’s death, would have ended.

(3) References in this regulation to M’s maternity allowance period or maternity pay period in respect of C include, where M’s death occurred before her maternity allowance period or maternity pay period in respect of C started, references to such period as would have existed but for the fact that M had died.

Application for, and evidence of entitlement to, additional statutory paternity pay (birth) in the event of the death of the mother

10.—(1) P shall apply for additional statutory paternity pay (birth) to the person (“E”) who will be liable to pay P such pay by—

(a)informing E of the date on which P wishes the additional statutory paternity pay period (birth) in respect of C to begin or the date (if in the past) on which P wishes such period to have begun;

(b)providing E with the information, in writing, specified in paragraph (2); and

(c)by providing E with a written declaration, signed by P—

(i)that the information referred to in sub-paragraph (b) is correct;

(ii)that P intends to care for C during the additional statutory paternity pay period (birth) in respect of C; and

(iii)that P meets the conditions in regulation 4(2) (as modified by regulation 9(1)(a)(iii)).

(2) The information referred to in paragraph (1)(b) is as follows—

(a)P’s name;

(b)C’s expected week of birth;

(c)C’s date of birth;

(d)the date on which P expects that E’s liability to pay additional statutory paternity pay (birth) will end;

(e)M’s name, address, and National Insurance number;

(f)the start date of M’s maternity pay period or maternity allowance period in respect of C, or, where M’s death occurred before her maternity allowance period or maternity pay period in respect of C started, the date that that period would have started but for the fact that M had died; and

(g)the date of M’s death.

(3) P shall also provide, if E so requests within 28 days of receiving the information and declaration referred to in paragraph (1)—

(a)a copy of C’s birth certificate; and

(b)the name and business address of M’s employer (or, if M was self-employed, her business address).

(4) Subject to paragraph (5), the information and declaration referred to in paragraph (1) must be provided to E as soon as reasonably practicable after, and in any event within eight weeks of, the date of M’s death.

(5) If provided at least six weeks before the date of which P informs E pursuant to paragraph (1)(a), the information and declaration referred to in paragraph (1)(b) and (c) may be provided more than eight weeks after the date of M’s death.

(6) P must give E what is requested under paragraph (3) within 28 days of E requesting it.

(7) Within eight weeks of the date of M’s death, P may, after applying for additional statutory paternity pay (birth) under paragraph (1) and by giving E notice in writing, withdraw that application, vary the date (if in the future) on which P wishes the additional statutory paternity pay period (birth) in respect of C to begin, or (either before or after such period has begun) vary the date on which it is expected that E’s liability to pay additional statutory paternity pay (birth) will end, with immediate effect.

(8) More than eight weeks after the date of M’s death, P may, after applying for additional statutory paternity pay (birth) under paragraph (1), withdraw that application, vary the date (if in the future) on which P wishes the additional statutory paternity pay period (birth) in respect of C to begin, or (before such period has begun), vary the date on which it is expected that E’s liability to pay additional statutory paternity pay (birth) will end, by notice in writing to E given—

(a)if withdrawing an application, at least six weeks before the date of which P has informed E pursuant to paragraph (1)(a), or

(b)if varying the date on which P wishes the additional statutory paternity pay period (birth) in respect of C to begin, at least six weeks before the earlier of the date varied or the new date, or

(c)if varying the date on which it is expected that E’s liability to pay additional statutory paternity pay (birth) will end, at least six weeks before the earlier of the date varied or the new date, or

(d)in a case where it was not reasonably practicable to give notice in accordance with sub-paragraph (a), (b) or (c), as soon as is reasonably practicable.

(9) When E has been provided with all of the information and the declaration referred to in paragraph (1) (together with, if applicable, what E has requested under paragraph (3)), E must, within 28 days, confirm the date on which the additional statutory paternity pay period (birth) in respect of C begins or began and the date on which E’s liability to pay P additional statutory paternity pay (birth) ends, by notice in writing to P.

Entitlement to additional statutory paternity pay (birth) where there is more than one employer

11.—(1) Additional statutory paternity pay (birth) shall be payable to a person in respect of a statutory pay week during any part of which that person works only for an employer—

(a)who is not liable to pay that person additional statutory paternity pay (birth); and

(b)for whom that person worked in the week immediately preceding the 14th week before the expected week of birth.

(2) In this regulation, “statutory pay week” means a week that that person has chosen as a week in respect of which additional statutory paternity pay (birth) shall be payable.

PART 3Additional statutory paternity pay (adoption)

Entitlement to additional statutory paternity pay (adoption)

12.—(1) A person (“P”) is entitled to additional statutory paternity pay (adoption) if—

(a)P satisfies the conditions—

(i)as to relationship with a child (“C”) and the child’s adopter (“A”) specified in paragraph (2); and

(ii)as to continuity of employment and normal weekly earnings specified in paragraph (3);

(b)A satisfies the conditions specified in regulation 13;

(c)P intends to care for C during the additional statutory paternity pay period (adoption) in respect of C;

(d)A has signed the declaration referred to in regulation 15(1)(c); and

(e)P has complied with the requirements in regulation 15, including, where applicable, the requirements in regulation 15(3).

(2) The conditions referred to in paragraph (1)(a)(i) are that—

(a)P is married to, or is the civil partner or the partner of, A; and

(b)P has, or expects to have, the main responsibility (apart from the responsibility of A, or in a case where there are two adopters, together with A) for the upbringing of C.

(3) The conditions referred to in paragraph (1)(a)(ii) are that—

(a)P has been in employed earner’s employment with an employer for a continuous period of at least 26 weeks ending with the relevant week;

(b)P’s normal weekly earnings for the period of eight weeks ending with the relevant week are not less than the lower earnings limit in force under section 5(1)(a) of the Act at the end of the relevant week; and

(c)P continues in employed earner’s employment with the employer by reference to whom the condition in sub-paragraph (a) is satisfied for a continuous period beginning with the relevant week and ending with the week before the additional statutory paternity pay period (adoption) in respect of C begins.

(4) The references in paragraph (3) to the relevant week are to the week in which A was notified or, as the case may be, A and P jointly were notified of having been matched with C.

Conditions to be satisfied by the child’s adopter

13.  The conditions referred to in regulation 12(1)(b) are that A—

(a)became entitled, by reference to the adoption of C, to statutory adoption pay;

(b)has taken action constituting a return to work within the meaning of regulation 19;

(c)has taken the action referred to in paragraph (b) not less than two weeks after the date C was placed for adoption with A; and

(d)has at least two weeks of their adoption pay period which remain unexpired.

Additional statutory paternity pay period (adoption)

14.—(1) For the purposes of section 167ZEE(2)(a) of the Act, the date on which the additional statutory paternity pay period (adoption) in respect of C begins is—

(a)the date specified by P in accordance with regulation 15(2)(d) or last varied in accordance with regulation 15(6); or

(b)if later, the date of A’s taking action constituting a return to work within the meaning of regulation 19,

being, in either case, a date which falls no earlier than 20 weeks before the date on which C was placed for adoption.

(2) For the purposes of section 167ZEE(2)(b)(ii) of the Act, the date on which the additional statutory paternity pay period (adoption) in respect of C ends is the date specified by P in accordance with regulation 15(2)(e) or last varied in accordance with regulation 15(6).

(3) For the purposes of section 167ZEE(4)(a) of the Act, the additional statutory paternity pay period (adoption) in respect of C shall not last longer than 26 weeks.

(4) This paragraph applies instead of paragraph (2) where—

(a)A dies after the beginning but before the end of the additional statutory paternity pay period (adoption) in respect of C; and

(b)as soon as reasonably practicable after A’s death, P gives the person paying P additional statutory paternity pay (adoption) notice in writing of A’s death.

(5) Where paragraph (4) applies, the date on which the additional statutory paternity pay period (adoption) in respect of C ends is the date—

(a)on which the adoption pay period in respect of C, which would have applied but for A’s death, would have ended; or

(b)if earlier, such date which, for the purposes of section 167ZEE(2)(b)(ii) of the Act, P may specify in the notice given under paragraph (4)(b).

Application for, and evidence of entitlement to, additional statutory paternity pay (adoption)

15.—(1) P shall apply for additional statutory paternity pay (adoption) to the person (“E”) who will be liable to pay P such pay by providing to E—

(a)the information, in writing, specified in paragraph (2);

(b)a written declaration, signed by P—

(i)that that information is correct;

(ii)that P intends to care for C during the additional statutory paternity pay period (adoption) in respect of C; and

(iii)that P meets the conditions in regulation 12(2);

(c)a written declaration, signed by A—

(i)that they have given notice to their employer that they are returning to work;

(ii)that they satisfy the condition in regulation 13(a);

(iii)specifying their name, address and National Insurance number;

(iv)specifying the start date of their adoption pay period in respect of C;

(v)specifying the date on which they intend to return to work;

(vi)confirming that, in relation to C, P is, to A’s knowledge, the sole applicant for additional statutory paternity pay; and

(vii)providing A’s consent as regards the processing by E of the information provided pursuant to sub-paragraphs (i) to (vi).

(2) The information referred to in paragraph (1)(a) is as follows—

(a)P’s name;

(b)the date on which A was notified or, as the case may be, A and P jointly were notified that they had been matched with C;

(c)the date of C’s placement for adoption;

(d)the date on which P expects that E’s liability to pay additional statutory paternity pay (adoption) will begin; and

(e)the date on which P expects that E’s liability to pay additional statutory paternity pay (adoption) will end.

(3) P shall also provide, if E so requests within 28 days of receiving the information and declarations referred to in paragraph (1)—

(a)evidence, in the form of one or more documents issued by the adoption agency that matched A or, as the case may be, A and P jointly with C, of

(i)the name and address of the agency;

(ii)the date on which A was notified or, as the case may be, A and P jointly were notified that they had been matched with C; and

(iii)the date on which the agency expected to place C for adoption with A or, as the case may be, with A and P jointly; and

(b)the name and business address of A’s employer (or, if A is self-employed, A’s business address).

(4) The information and declarations referred to in paragraph (1) must be provided to E at least eight weeks before the date specified by P pursuant to paragraph (2)(d).

(5) P must give E what is requested under paragraph (3) within 28 days of E requesting it.

(6) P may, after applying for additional statutory paternity pay (adoption) under paragraph (1), withdraw that application, vary the date on which it is expected that E’s liability to pay additional statutory paternity pay (adoption) will begin, or (before the additional statutory paternity pay period (adoption) in respect of C has begun) vary the date on which it is expected that E’s liability to pay additional statutory paternity pay (adoption) will end, by notice in writing to E given—

(a)if withdrawing an application, at least six weeks before the date specified by P pursuant to paragraph (2)(d), or

(b)if varying the date on which it is expected that E’s liability to pay additional statutory paternity pay (adoption) will begin, at least six weeks before the earlier of the date varied or the new date, or

(c)if varying the date on which it is expected that E’s liability to pay additional statutory paternity pay (adoption) will end, at least six weeks before the earlier of the date varied or the new date, or

(d)in a case where it was not reasonably practicable to give notice in accordance with sub-paragraph (a), (b) or (c), as soon as is reasonably practicable.

(7) When P has applied for additional statutory paternity pay (adoption) under paragraph (1), P must give E written notice as soon as reasonably practicable if at any time—

(a)P no longer satisfies the conditions in regulation 12(2); or

(b)A no longer intends to take action constituting a return to work within the meaning of regulation 19.

(8) When E has been provided with all of the information and the declarations referred to in paragraph (1) (together with, if applicable, what E has requested under paragraph (3)), E must, within 28 days, confirm the start and end dates of E’s liability to pay P additional statutory paternity pay (adoption), by notice in writing to P.

Entitlement to additional statutory paternity pay (adoption) in the event of the death of the adopter

16.—(1) In a case where A dies before the end of their adoption pay period in respect of C (but before the additional statutory paternity pay period (adoption) in respect of C has begun)—

(a)the provisions in regulations 12 and 13 shall apply, subject to the following modifications—

(i)regulation 12(1)(d) shall not apply;

(ii)regulation 12(1)(e) shall apply—

(aa)as if the references to regulation 15 were references to regulation 17; and

(bb)in a case where the date of which P informs E pursuant to regulation 17(1)(a) is earlier than the date by which P has complied with the other requirements of regulation 17, as if such other requirements had been complied with on such earlier date provided that they are complied with as soon as reasonably practicable thereafter;

(iii)the condition in regulation 12(2)(a) shall be taken to be satisfied if it would have been satisfied but for the fact that A had died;

(iv)the condition in regulation 13(a) shall be taken to be satisfied if A would have satisfied it but for the fact that A had died; and

(v)regulation 13(b), (c) and (d) shall not apply;

(b)regulation 14 shall not apply;

(c)for the purposes of section 167ZEE(2)(a) of the Act, the date on which the additional statutory paternity pay period (adoption) in respect of C begins is such date, being the date of A’s death or a later date, as P informs E of in accordance with regulation 17(1)(a) or as is last varied in accordance with regulation 17(7) or 17(8);

(d)for the purposes of section 167ZEE(2)(b)(ii) of the Act, the date on which the additional statutory paternity pay period (adoption) in respect of C ends is, where earlier then the relevant date, the date specified by P in accordance with regulation 17(2)(d) or last varied in accordance with regulation 17(7) or 17(8);

(e)for the purposes of section 167ZEE(4)(a) of the Act, the additional statutory paternity pay period (adoption) in respect of C shall not last longer than 39 weeks; and

(f)regulation 15 shall be replaced by regulation 17.

(2) In paragraph (1)(d), “the relevant date” means the date on which the adoption pay period in respect of C which would have applied but for A’s death, would have ended.

(3) References in this regulation to A’s adoption pay period in respect of C include, where A’s death occurred before A’s adoption pay period in respect of C started, references to such period as would have existed but for the fact that A had died.

Application for, and evidence of entitlement to, additional statutory paternity pay (adoption) in the event of the death of the adopter

17.—(1) P shall apply for additional statutory paternity pay (adoption) to the person (“E”) who will be liable to pay P such pay by—

(a)informing E of the date on which P wishes the additional statutory paternity pay period (adoption) in respect of C to begin or the date (if in the past) on which P wishes such period to have begun;

(b)providing E with the information, in writing, specified in paragraph (2); and

(c)by providing E with a written declaration, signed by P—

(i)that the information referred to in sub-paragraph (b) is correct;

(ii)that P intends to care for C during the additional statutory paternity pay period (adoption) in respect of C; and

(iii)that P meets the conditions in regulation 12(2) (as modified by regulation 16(1)(a)(iii)).

(2) The information referred to in paragraph (1)(b) is as follows—

(a)P’s name;

(b)the date on which A was notified or, as the case may be, A and P jointly were notified that they had been matched with C;

(c)the date of C’s placement for adoption;

(d)the date on which P expects that E’s liability to pay additional statutory paternity pay (adoption) will end;

(e)A’s name, address, and National Insurance number;

(f)the start date of A’s adoption pay period in respect of C or, where A’s death occurred before their adoption pay period in respect of C started, the date that that period would have started but for the fact that A had died; and

(g)the date of A’s death.

(3) P shall also provide, if E so requests within 28 days of receiving the information and declaration referred to in paragraph (1)—

(a)evidence, in the form of one or more documents issued by the adoption agency that matched A or, as the case may be, that matched A and P jointly with C, of

(i)the name and address of the agency;

(ii)the date on which A was notified or, as the case may be, A and P jointly were notified that they had been matched with C; and

(iii)the date on which the agency expected to place C with A or, as the case may be, with A and P jointly; and

(b)the name and business address of A’s employer (or, if A was self-employed, A’s business address).

(4) Subject to paragraph (5), the information and declaration referred to in paragraph (1) must be provided to E as soon as reasonably practicable after, and in any event within eight weeks of, the date of A’s death.

(5) If provided at least six weeks before the date of which P informs E pursuant to paragraph (1)(a), the information and evidence referred to in paragraph (1)(b) and (c) may be provided more than eight weeks after the date of A’s death.

(6) P must give E what is requested under paragraph (3) within 28 days of E requesting it.

(7) Within eight weeks of the date of A’s death, P may, after applying for additional statutory paternity pay (adoption) under paragraph (1) and by giving E notice in writing, withdraw that application, vary the date (if in the future) on which P wishes the additional statutory paternity pay period (adoption) in respect of C to begin, or (either before or after such period has begun) vary the date on which it is expected that E’s liability to pay additional statutory paternity pay (adoption) will end, with immediate effect.

(8) More than eight weeks after the date of A’s death, P may, after applying for additional statutory paternity pay (adoption) under paragraph (1), withdraw that application, vary the date (if in the future) on which P wishes the additional statutory paternity pay period (adoption) in respect of C to begin, or (before such period has begun), vary the date on which it is expected that E’s liability to pay additional statutory paternity pay (adoption) will end, by notice in writing to E given—

(a)if withdrawing an application, at least six weeks before the date of which P informs E pursuant to paragraph (1)(a), or

(b)if varying the date on which P wishes the additional statutory paternity pay period (adoption) in respect of C to begin, at least six weeks before the earlier of the date varied or the new date, or

(c)if varying the date on which it is expected that E’s liability to pay additional statutory paternity pay (adoption) will end, at least six weeks before the earlier of the date varied or the new date, or

(d)in a case where it was not reasonably practicable to give notice in accordance with sub-paragraph (a), (b) or (c), as soon as is reasonably practicable.

(9) When E has been provided with all of the information and the declaration referred to in paragraph (1) (together with, if applicable, what E has requested under paragraph (3)), E must, within 28 days, confirm the date on which the additional statutory paternity pay period (adoption) in respect of C begins or began and the date on which E’s liability to pay P additional statutory paternity pay (adoption) ends, by notice in writing to P.

Entitlement to additional statutory paternity pay (adoption) where there is more than one employer

18.—(1) Additional statutory paternity pay (adoption) shall be payable to a person in respect of a statutory pay week during any part of which that person works only for an employer—

(a)who is not liable to pay that person additional statutory paternity pay (adoption); and

(b)for whom that person worked in the week immediately preceding the 14th week before the expected week of the placement for adoption.

(2) In this regulation “statutory pay week” means a week that that person has chosen in respect of which additional statutory paternity pay (adoption) shall be payable.

PART 4Additional statutory paternity pay: provisions applicable to both additional statutory paternity pay (birth) and additional statutory paternity pay (adoption)

Return to work

19.  For the purposes of these Regulations, a mother or adopter is treated as returning to work if one of the following situations applies—

(a)in a case where a mother is entitled to maternity allowance, that payment is not payable to her by virtue of regulations made under section 35(3)(a)(i) of the Act(16);

(b)in a case where an adopter is entitled to statutory adoption pay, that payment is not payable to that person in accordance with section 171ZN(3) or (5) of the Act (17);

(c)in a case where a mother is entitled to statutory maternity pay, that payment is not payable to her in accordance with section 161(4) or (6) of the Act (18).

Work during the additional statutory paternity pay period

20.—(1) In a case where additional statutory paternity pay is being paid to a person who works during the additional statutory paternity pay period for an employer who is not liable to pay that person additional statutory paternity pay and who does not fall within, as appropriate, regulation 11(1)(b) or regulation 18(1)(b), there shall be no liability to pay additional statutory paternity pay in respect of the week in which the person does that work.

(2) In a case falling within paragraph (1), the person shall notify the person liable to pay additional statutory paternity pay within seven days of the first day during which the former works during the additional statutory paternity pay period.

(3) The notification mentioned in paragraph (2) shall be in writing, if the person who has been liable to pay additional statutory paternity pay so requests.

(4) In a case where an employee does any work on any day, under a contract of service with an employer who is liable to pay that employee additional statutory paternity pay, for not more than ten such days during the employee’s additional statutory paternity pay period, whether consecutive or not, additional statutory paternity pay shall continue to be payable to the employee by the employer.

Cases where there is no liability to pay additional statutory paternity pay

21.—(1) There shall be no liability to pay additional statutory paternity pay in respect of any week—

(a)during any part of which the person entitled to it is entitled to statutory sick pay under Part 11 of the Act;

(b)following that in which the person claiming it has died; or

(c)subject to paragraph (2), during any part of which the person entitled to it is detained in legal custody or sentenced to a term of imprisonment (except where the sentence is suspended).

(2) There shall be liability to pay additional statutory paternity pay in respect of any week during any part of which the person entitled to it is detained in legal custody where that person—

(a)is released subsequently without charge;

(b)is subsequently found not guilty of any offence and is released; or

(c)is convicted of an offence but does not receive a custodial sentence.

Additional statutory paternity pay and contractual remuneration

22.—(1) For the purposes of section 167ZG(1) and (2) of the Act (as such provisions apply to additional statutory paternity pay), the payments which are to be treated as contractual remuneration are sums payable under a contract of service—

(a)by way of remuneration;

(b)for incapacity for work due to sickness or injury;

(c)by reason of birth or adoption of a child.

Avoidance of liability for additional statutory paternity pay

23.—(1) A former employer shall be liable to make payments of additional statutory paternity pay to a former employee in any case where the employee had been employed for a continuous period of at least eight weeks and the employee’s contract of service was brought to an end by the former employer solely, or mainly, for the purpose of avoiding liability for additional statutory paternity pay or ordinary statutory paternity pay, or both.

(2) In a case falling within paragraph (1)—

(a)the employee shall be treated as if they had been employed for a continuous period ending with the earliest date that they could have been entitled to additional statutory paternity pay; and

(b)their normal weekly earnings shall be calculated by reference to their normal weekly earnings for the period of eight weeks ending with the last day in respect of which they were paid under their former contract of service.

Treatment of persons as employees

24.—(1) Subject to paragraph (2), in a case where, and in so far as, a person is treated as an employed earner by virtue of the Social Security (Categorisation of Earners) Regulations (Northern Ireland) 1978(19) that person shall be treated as an employee for the purposes of Part 12ZA of the Act, and in a case where, and in so far as, such a person is treated otherwise than as an employed earner by virtue of those regulations, that person shall not be treated as an employee for the purposes of Part 12ZA of the Act.

(2) Paragraph (1) shall have effect in relation to a person who—

(a)is under the age of 16; and

(b)would or, as the case may be, would not have been treated as an employed earner by virtue of the Social Security (Categorisation of Earners) Regulations (Northern Ireland) 1978 had they been over that age,

as it has effect in relation to a person who is, or as the case may be, is not so treated.

(3) A person who is in employed earner’s employment under a contract of apprenticeship shall be treated as an employee for the purposes of Part 12ZA of the Act.

(4) A person who is in employed earner’s employment but whose employer—

(a)does not fulfil the conditions prescribed in regulation 145(1) of the Contributions Regulations in so far as that provision relates to residence or presence in Northern Ireland; or

(b)is a person who, by reason of any international treaty to which the United Kingdom is a party or of any international convention binding the United Kingdom—

(i)is exempt from the provisions of the Act; or

(ii)is a person against whom the provisions of the Act are not enforceable,

shall not be treated as an employee for the purposes of Part 12ZA of the Act.

Continuous employment

25.—(1) Subject to the following provisions of this regulation, where in any week a person is, for the whole or part of the week—

(a)incapable of work in consequence of sickness or injury;

(b)absent from work on account of a temporary cessation of work;

(c)absent from work in circumstances such that, by arrangement or custom, that person is regarded as continuing in the employment of their employer for all or any purposes,

and returns to work for their employer after the incapacity for or absence from work, that week shall be treated for the purposes of sections 167ZEA and 167ZEB of the Act as part of a continuous period of employment with that employer, notwithstanding that no contract of service exists with that employer in respect of that week.

(2) Incapacity for work which lasts for more than 26 consecutive weeks shall not count for the purposes of paragraph (1)(a).

(3) Where a person—

(a)is an employee in employed earner’s employment in which the custom is for the employer—

(i)to offer work for a fixed period of not more than 26 consecutive weeks;

(ii)to offer work for such period on two or more occasions in a year for periods which do not overlap; and

(iii)to offer the work available to those persons who had worked for the employer during the last or a recent such period, but

(b)is absent from work because of incapacity arising from some specific disease or bodily or mental disablement,

then in that case paragraph (1) shall apply as if the words “and returns to work for their employer after the incapacity for or absence from work,” were omitted.

Continuous employment and unfair dismissal

26.—(1) This regulation applies to a person in relation to whose dismissal an action is commenced which consists—

(a)of the presentation by that person of a complaint under Article 145(1) of the Employment Rights (Northern Ireland) Order 1996(20);

(b)of their making a claim in accordance with a dismissals procedure agreement designated by an order under Article 142 of that Order(21);

(c)of any action taken by a conciliation officer under Article 20 of the Industrial Tribunals (Northern Ireland) Order 1996(22); or

(d)of a decision taken arising out of the use of a statutory dispute resolution procedure contained in Schedule 1 to the Employment (Northern Ireland) Order 2003 in a case where, in accordance with the Employment (Northern Ireland) Order 2003 (Dispute Resolution) Regulations (Northern Ireland) 2004, such a procedure applies.

(2) If, in consequence of an action of the kind specified in paragraph (1), a person is reinstated or re-engaged by their employer or by a successor or associated employer of that employer, the continuity of their employment shall be preserved for the purposes of Part 12ZA of the Act, and any week which falls within the interval beginning with the effective date of termination and ending with the date of reinstatement or re-engagement, as the case may be, shall count in the computation of their period of continuous employment.

(3) In this regulation—

“dismissal procedures agreement” and “successor” have the same meanings as in Article 2(3) of the Employment Rights (Northern Ireland) Order 1996; and

“associated employer” shall be construed in accordance with Article 4 of that Order.

Continuous employment and stoppages of work

27.—(1) Where, for any week or part of a week a person does not work because there is a stoppage of work due to a trade dispute within the meaning of Article 2(2) of the Jobseekers (Northern Ireland) Order 1995(23) at their place of employment, that person’s continuity of employment shall, subject to paragraph (2), be treated, for the purposes of Part 12ZA of the Act, as continuing throughout the stoppage but, subject to paragraph (3), no such week shall count in the computation of their period of employment.

(2) Subject to paragraph (3), where during the stoppage of work a person is dismissed from their employment, that person’s continuity of employment shall not be treated in accordance with paragraph (1) as continuing beyond the commencement of the day they stopped work.

(3) The provisions of paragraph (1), to the extent that they provide that a week in which the stoppage of work occurred shall not count in the computation of a period of employment, and paragraph (2) shall not apply to a person who proves that at no time did they have a direct interest in the trade dispute in question.

Change of employer

28.  A person’s employment shall, notwithstanding a change of employer, be treated, for the purposes of Part 12ZA of the Act, as continuous employment with the second employer where—

(a)the employer’s trade or business or an undertaking (whether or not it is an undertaking established by or under a statutory provision) is transferred from one person to another;

(b)by or under a statutory provision, whether public or local and whenever passed, a contract of employment between any body corporate and the person is modified and some other body corporate is substituted as that person’s employer;

(c)on the death of their employer, the person is taken into the employment of the personal representatives or trustees of the deceased;

(d)the person is employed by partners, personal representatives or trustees and there is a change in the partners, or, as the case may be, personal representatives or trustees; or

(e)the person is taken into the employment of an employer who is, at the time they entered that employer’s employment, an associated employer of their previous employer, and for this purpose “associated employer” shall be construed in accordance with Article 4 of the Employment Rights (Northern Ireland) Order 1996.

Reinstatement after service with the armed forces etc.

29.  If a person who is entitled to apply to their employer under the Reserve Forces (Safeguard of Employment) Act 1985(24) enters the employment of that employer within the six month period mentioned in section 1(4)(b) of that Act, their previous period of employment with that employer (or if there was more than one such period, the last of those periods) and the period of employment beginning in that six-month period shall be treated as continuous.

Treatment of two or more employers or two or more contracts of service as one

30.—(1) In a case where the earnings paid to a person in respect of two or more employments are aggregated and treated as a single payment of earnings under regulation 15(1) of the Contributions Regulations, the employers of that person in respect of those employments shall be treated as one for the purposes of Part 12ZA of the Act.

(2) Where two or more employers are treated as one under the provisions of paragraph (1), liability for additional statutory paternity pay shall be apportioned between them in such proportions as they may agree, or in default of agreement, in the proportions which the person’s earnings from each employment bear to the amount of the aggregated earnings.

(3) Where two or more contracts of service exist concurrently between one employer and one employee, they shall be treated as one for the purposes of Part 12ZA of the Act, except where, by virtue of regulation 14 of the Contributions Regulations, the earnings from those contracts of service are not aggregated for the purposes of earnings-related contributions.

Meaning of “earnings”

31.—(1) For the purposes of section 167ZJ(6) of the Act (as such provision applies to additional statutory paternity pay) (normal weekly earnings for the purposes of Part 12ZA of the Act), the expression “earnings” shall be construed in accordance with the following provisions of this regulation.

(2) The expression “earnings” refers to gross earnings and includes any remuneration or profit derived from a person’s employment except any payment or amount which is—

(a)excluded from the computation of a person’s earnings under regulation 25 of and Schedule 3 to, and regulation 123 of, the Contributions Regulations (payments to be disregarded) and regulation 27 of those Regulations (payments to directors to be disregarded) (or would have been so excluded had they not been under the age of 16);

(b)a chargeable emolument under section 10A of the Act(25) except where, in consequence of such a chargeable emolument being excluded from earnings, a person would not be entitled to additional statutory paternity pay (or where such a payment or amount would have been so excluded and in consequence the person would not have been entitled to additional statutory paternity pay had they not been under the age of 16).

(3) For the avoidance of doubt, “earnings” includes—

(a)any amount retrospectively treated as earnings by regulations made by virtue of section 4B(2) of the Act(26);

(b)any sum payable in respect of arrears of pay in pursuance of an order for reinstatement or re-engagement under the Employment Rights (Northern Ireland) Order 1996;

(c)any sum payable by way of pay in pursuance of an order made under that Order for the continuation of a contract of employment;

(d)any sum payable by way of remuneration in pursuance of a protective award under Article 217 of that Order;

(e)any sum payable by way of statutory sick pay, including sums payable in accordance with regulations made under section 151(6) of the Act;

(f)any sum payable by way of statutory maternity pay;

(g)any sum payable by way of ordinary statutory paternity pay;

(h)any sum payable by way of additional statutory paternity pay; and

(i)any sum payable by way of statutory adoption pay.

Normal weekly earnings

32.—(1) For the purposes of Part 12ZA of the Act, a person’s normal weekly earnings shall be calculated in accordance with the following provisions of this regulation.

(2) In this regulation—

“the appropriate date” means—

(a)

in relation to additional statutory paternity pay (birth), the first day of the 14th week before the expected week of the child’s birth or the first day in the week in which the child is born, whichever is the earlier;

(b)

in relation to additional statutory paternity pay (adoption), the first day of the week after the week in which the adopter is notified of being matched with the child for the purposes of adoption;

“day of payment” means a day on which the person was paid; and

“normal pay day” means a day on which the terms of a person’s contract of service require that person to be paid, or the practice in that person’s employment is for that person to be paid, if any payment is due to them.

(3) Subject to paragraph (4), the relevant period for the purposes of section 167ZJ(6) (as such provision applies to additional statutory paternity pay) is the period between—

(a)the last normal pay day to fall before the appropriate date; and

(b)the last normal pay day to fall at least eight weeks earlier than the normal pay day mentioned in sub-paragraph (a),

including the normal pay day mentioned in sub-paragraph (a) but excluding that first mentioned in sub-paragraph (b).

(4) In a case where a person has no identifiable normal pay day, paragraph (3) shall have effect as if the words “day of payment” were substituted for the words “normal pay day” in each place where they occur.

(5) In a case where a person has normal pay days at intervals of or approximating to one or more calendar months (including intervals of or approximating to a year) that person’s normal weekly earnings shall be calculated by dividing their earnings in the relevant period by the number of calendar months in that period (or, if it is not a whole number, the nearest whole number), multiplying the result by 12 and dividing by 52.

(6) In a case to which paragraph (5) does not apply and the relevant period is not an exact number of weeks, the person’s normal weekly earnings shall be calculated by dividing their earnings in the relevant period by the number of days in the relevant period and multiplying the result by seven.

(7) In any case where a person receives a back-dated pay increase which includes a sum in respect of a relevant period, normal weekly earnings shall be calculated as if such a sum was paid in that relevant period even though received after that period.

Payment of additional statutory paternity pay

33.  Payments of additional statutory paternity pay may be made in a like manner to payments of remuneration but shall not include payment in kind or by way of the provision of board or lodgings or of services or other facilities.

Time when additional statutory paternity pay is to be paid

34.—(1) In this regulation, “pay day” means a day on which it has been agreed, or it is the normal practice between an employer or former employer and a person who is or was an employee of theirs, that payments by way of remuneration are to be made, or, where there is no such agreement or normal practice, the last day of a calendar month.

(2) In any case where—

(a)a decision has been made by an officer of Revenue and Customs under Article 7(1) of the Social Security Contributions (Transfer of Functions, etc.) (Northern Ireland) Order 1999(27) as a result of which a person is entitled to an amount of additional statutory paternity pay; and

(b)the time for bringing an appeal against the decision has expired and either—

(i)no such appeal has been brought; or

(ii)such an appeal has been brought and has been finally disposed of,

that amount of additional statutory paternity pay shall be paid within the time specified in paragraph (3).

(3) Subject to paragraphs (4) and (5), the employer or former employer shall pay the amount not later than the first pay day after—

(a)where an appeal has been brought, the day on which the employer or former employer receives notification that it has been finally disposed of;

(b)where leave to appeal has been refused and there remains no further opportunity to apply for leave, the day on which the employer or former employer receives notification of the refusal; and

(c)in any other case, the day on which the time for bringing an appeal expires.

(4) Subject to paragraph (5), where it is impracticable, in view of the employer’s or former employer’s methods of accounting for and paying remuneration, for the requirement of payment referred to in paragraph (3) to be met by the pay day referred to in that paragraph, it shall be met not later than the next following pay day.

(5) Where the employer or former employer would not have remunerated the employee for their work in the week in question as early as the pay day specified in paragraph (3) or (if it applies) paragraph (4), the requirement of payment shall be met on the first day on which the employee would have been remunerated for his work in that week.

Liability of the Commissioners to pay additional statutory paternity pay

35.—(1) Where—

(a)an officer of Revenue and Customs has decided that an employer is liable to make payments of additional statutory paternity pay;

(b)the time for appealing against the decision has expired; and

(c)no appeal against the decision has been lodged or leave to appeal against the decision is required and has been refused,

then for any week in respect of which the employer was liable to make payments of additional statutory paternity pay but did not do so, and for any subsequent weeks in the additional statutory paternity pay period, the liability to make those payments shall, notwithstanding section 167ZED of the Act, be that of the Commissioners and not the employer.

(2) Liability to make payments of additional statutory paternity pay shall, notwithstanding section 167ZED of the Act, be a liability of the Commissioners and not the employer as from the week in which the employer first becomes insolvent until the end of the additional statutory paternity pay period.

(3) For the purposes of paragraph (2) an employer shall be taken to be insolvent if, and only if—

(a)the employer has been adjudged bankrupt or has made a composition or arrangement with its creditors;

(b)the employer has died and the employer’s estate falls to be administered in accordance with an order made under Article 365 of the Insolvency (Northern Ireland) Order 1989(28); or

(c)where an employer is a company or a limited liability partnership, a winding-up order is made or a resolution for a voluntary winding-up is passed (or, in the case of a limited liability partnership, a determination for a voluntary winding-up has been made) with respect to it, or it enters administration, or a receiver or a manager of its undertaking is duly appointed, or possession is taken, by or on behalf of the holders of any debentures secured by a floating charge, of any property of the company or limited liability partnership comprised in or subject to the charge, or a voluntary arrangement proposed for the purposes of Part 2 of the Insolvency (Northern Ireland) Order 1989 is approved under that Part.

Liability of the Commissioners to pay additional statutory paternity pay in cases of legal custody or imprisonment

36.  Where—

(a)there is liability to pay additional statutory paternity pay in respect of a period which is subsequent to the last week falling within paragraph (1)(c) of regulation 21, or

(b)there is liability to pay additional statutory paternity pay during a period of detention in legal custody by virtue of the provisions of paragraph (2) of that regulation,

that liability, notwithstanding section 167ZED of the Act, shall be that of the Commissioners and not the employer.

Payments by the Commissioners

37.  Where the Commissioners become liable in accordance with regulations 35 or 36 to make payments of additional statutory paternity pay to a person, the first payment shall be made as soon as reasonably practicable after they become so liable, and payments thereafter shall be made at weekly intervals, by means of an instrument of payment or by such other means as appears to the Commissioners to be appropriate in the circumstance of any particular case.

Persons unable to act

38.—(1) Where to any person—

(a)additional statutory paternity pay is payable or it is alleged that additional statutory paternity pay is payable;

(b)that person is unable for the time being to act; and

(c)no controller ad interim has been appointed by the Court with power to receive statutory paternity pay or, as the case may be, statutory adoption pay on his behalf,

the Commissioners may, upon written application to the Commissioners by a person who, if a natural person, is over the age of 18, appoint that person to exercise, on behalf of the person unable to act, any right to which the person unable to act may be entitled under Part 12ZA of the Act and to deal on behalf of the person unable to act with any sums payable to the person unable to act.

(2) Where the Commissioners have made an appointment under paragraph (1)—

(a)they may at any time in their absolute discretion revoke it;

(b)the person appointed may resign their office after having given one month’s notice in writing to the Commissioners of their intention to do so; and

(c)the appointment shall terminate when the Commissioners are notified that a deputy or other person to whom paragraph (1)(c) applies has been appointed.

(3) Anything required by Part 12ZA of the Act to be done by or to any person who is unable to act may be done by or to the person appointed under this regulation to act on behalf of the person unable to act, and the receipt of the person so appointed shall be a good discharge to the employer or former employer of the person unable to act for any sum paid.

(4) For the purposes of this regulation, “the Court” means either—

(a)a judge of the High Court in Northern Ireland exercising jurisdiction in matters relating to patients; or

(b)a Master or other statutory officer of the Office of Care and Protection in the High Court in Northern Ireland.

Service of notices by post

39.  A notice given in accordance with the provisions of these Regulations in writing contained in an envelope which is properly addressed and sent by prepaid post shall be treated as having been given on the day on which it is posted.

Sealed with the Official Seal of the Department for Employment and Learning on 9th September 2010.

Legal seal

Sir Reg Empey

Minister for Employment and Learning

The Commissioners for Her Majesty’s Revenue and Customs concur.

Mike Eland

Bernadette Kenny

Two of the Commissioners for Her Majesty’s Revenue and Customs

Date 15th September 2010

EXPLANATORY NOTE

(This note is not part of the Regulations)

These Regulations implement the powers in the Work and Families (Northern Ireland) Order 2006 (S.I. 2006/1947 (N.I. 16)) (“the Order”) to introduce a new entitlement for employees who are fathers or who are the partners of mothers or adopters to receive a new statutory payment of additional statutory paternity pay from their employers. The relevant provisions are incorporated by the Order into the Social Security Contributions and Benefits (Northern Ireland) Act 1992 (c. 7) (“the Act”).

Part 1 of the Regulations (regulations 1 to 3) is introductory. Regulation 3 sets out the general entitlement to additional statutory paternity pay where the relevant provisions of Part 12ZA of the Act and the provisions of the Regulations are satisfied.

Part 2 of the Regulations (regulations 4 to 11) relates to additional statutory paternity pay in connection with the birth of a child. Regulation 4(2) sets out the conditions regarding relationship with a child and the child’s mother which the applicant for additional statutory paternity pay must satisfy in order for his or her entitlement to arise. Regulation 4(3) sets out the conditions which the applicant must satisfy as regards employment before the expected week of the child’s birth and employment in the period immediately preceding the period in respect of which additional statutory paternity pay will be payable. Regulation 5 provides for the modification of these employment conditions in the case of an early birth. Regulation 6 sets out conditions which the mother must satisfy and these include the requirement that she has returned to work. Regulation 7 concerns the period in respect of which additional statutory paternity pay is payable. In broad terms (and subject to various conditions set out in regulation 7 and at section 167ZEE of the Act), the applicant may choose the dates on which this period is to begin and end. Regulation 8 provides for the process of applying for additional statutory paternity pay and sets out various requirements as to information and evidence which the applicant must provide to his or her employer.

Provision is also made at Part 2 for the payment of additional statutory paternity pay in connection with the birth of a child where the mother dies. Regulation 7(4) and (5) applies to a case in which the mother dies after the beginning of the period in respect of which additional statutory paternity pay is payable. It allows for a longer period in many such cases. Regulations 9 and 10 concern cases where the period in respect of which additional statutory paternity pay is payable has not already commenced when the mother dies. Regulation 9 concerns the various conditions which must be satisfied by the applicant in such circumstances and, also, the different pay period which will invariably apply in such cases.

Regulation 11 provides for the exceptional circumstances in which additional statutory paternity pay (in connection with the birth of a child) will be payable to a person even though he or she is working, albeit for another employer.

Part 3 of the Regulations (regulations 12 to 18) concerns additional statutory paternity pay payable in connection with an adoption. Its provisions correspond to those of regulations 4 to 11 relating to additional statutory paternity pay payable in connection with the birth of a child.

Part 4 of the Regulations (regulations 19 to 39) contains various general provisions which apply to both additional statutory paternity pay payable in connection with the birth of a child and to additional statutory paternity pay payable in connection with the adoption of a child. Regulation 19 sets out what is meant by a mother’s or adopter’s “returning to work” (additional statutory paternity pay is not payable if a mother or adopter, unless they have died, does not return to work). Regulation 20 provides for the termination (subject to a limited exception) of additional statutory paternity pay where a person has returned to work. Regulation 21 provides that there will be no liability for the payment of additional statutory paternity pay where there is entitlement to statutory sick pay, where the person claiming it has died, or (generally speaking) where he or she has been detained in legal custody. Regulation 22 specifies the payments to be treated as contractual remuneration for the purposes of section 167ZG of the Act, which section prevents both additional statutory paternity pay and contractual remuneration being payable in respect of the same period. Regulation 23 provides for liability to make payments of additional statutory paternity pay in cases where an employee’s contract of service is brought to an end solely or mainly for the purpose of avoiding liability for additional (or ordinary) statutory paternity pay.

Regulation 24 makes provision for persons who are, and are not, to be treated as employees in connection with additional statutory paternity pay, and regulations 25 to 29 make provision as to what is to be treated as continuous employment. Regulation 30 provides for cases where two or more employers or two or more contracts of service are treated as one. Regulation 31 defines earnings, and regulation 32 sets out how normal weekly earnings are to be calculated. Regulations 33 and 34 set out how payment of additional statutory paternity pay is to be made, and the time of payment. Regulation 35 provides for the Commissioners for Her Majesty’s Revenue and Customs (“the Commissioners”) to pay additional statutory paternity pay where the employer fails to make payment, or becomes insolvent. Regulation 36 provides for the Commissioners to pay additional statutory paternity pay where there is liability to pay it in cases involving legal custody or imprisonment. Regulation 37 sets out how the Commissioners are to make payments, and the time of payment. Regulation 38 provides for the Commissioners to appoint someone to act on behalf of a person unable to act who is or may be entitled to additional statutory paternity pay. Regulation 39 provides for a notice properly sent by post to be treated as having been given on the day on which it is posted.

(1)

1992 c. 7. Part 12ZA was inserted by Article 5 of the Employment (Northern Ireland) Order 2002 (S.I. 2002/2836 (N.I. 2)). Sections 167ZEA to 167ZEE were inserted into Part 12ZA by Articles 8 to 12 of the Work and Families (Northern Ireland) Order 2006 (S.I. 2006/1947 (N.I. 16)).

(3)

Regulations made by the Department for Employment and Learning pursuant to section 167ZED(3) of the Social Security Contributions and Benefits (Northern Ireland) Act 1992 must be made with the concurrence of the Commissioners for Her Majesty’s Revenue and Customs. By virtue of 167ZJ(13) of the Act, regulations made by the Department pursuant to section 167ZJ(4), (7) and (8) of that Act must be made with the concurrence of the Commissioners of Inland Revenue. By virtue of section 50(1) of the Commissioners for Revenue and Customs Act 2005 (c. 11), references to the Commissioners of Inland Revenue in statutory provisions are to be taken as references to the Commissioners for Her Majesty’s Revenue and Customs.

(4)

S.I. 1987/2203 (N.I. 22); Article 3(3) was amended by S.I. 1994/429 (N.I. 2).

(7)

1996 No. 1919 (N.I. 16). Articles 107A and 107B were inserted by Article 3 of the Employment (Northern Ireland) Order 2002 (S.I. 2002/2836 (N.I. 2)) and were amended by paragraphs 32 and 33 respectively of Schedule 1 to the Work and Families (Northern Ireland) Order 2006 (S.I. 2006/1947 (N.I. 16).

(8)

S.R. 2002 No. 378, amended by S.R. 2006 No. 374; there are other amending instruments, but none is relevant.

(9)

S.I. 2001/1004, to which there are amendments not relevant to these Regulations.

(10)

S.R. 1987 No. 30, amended by S.R. 2006 No. 361; there are other amending instruments, but none is relevant.

(13)

S.I. 2005/389, to which there are amendments not relevant to these Regulations.

(16)

1992 c. 7. Section 35(3)(a)(i) was amended by the Work and Families (Northern Ireland) Order 2006, Schedule 1, paragraph 5.

(17)

Section 167ZN(3) was inserted by Article 6 of the Employment (Northern Ireland) Order 2002 (S.I. 2002/2836 (N.I. 2)) and amended by the Work and Families (Northern Ireland) Order 2006, Schedule 1, paragraph 20(1) and (2).

(18)

Section 161(4) was amended by the Work and Families (Northern Ireland) Order 2006, Schedule 1, paragraph 6(1) and (3).

(21)

Article 142 was amended by Article 13(1) to (3) and (5) of the Employment Rights (Dispute Resolution) (Northern Ireland) Order 1998 (S.I. 1998/1265 (N.I. 8)).

(24)

1985 c.17.

(25)

Section 10A was inserted by section 53 of the Social Security Act 1998 (c. 14).

(26)

Section 4B was inserted by section 1(1) of the National Insurance Contributions Act 2006 (c. 10).

(27)

S.I. 1999/671. Article 7(1) was amended by Article 10(2) of the Employment (Northern Ireland) Order 2002 (S.I. 2002/2836 (N.I. 2)) and by the Work and Families (Northern Ireland) Order 2006 (S.I. 2006/1947 (N.I. 16)), Article 13(1) and Schedule 1, paragraph 43(1) and (2).

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