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Public Use of the Records (Management and Fees) Rules (Northern Ireland) 2009

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SCHEDULEScale of fees payable for the search or copying of certain public records and for the handling and certification of such copies.

Column 1Column 2Column 3Column 4
No. of FeeItemAmount of FeePrevious Fee
Note: Previous fees are shown in brackets (where appropriate).
Search Fee
1For any piece of research by staff for each 15 minutes for each enquiry.£15.50(£13.30 per hour)
Officer’s time
2For an officer of the Public Record Office to provide a service away from the office in addition to the actual travelling expenses properly incurred for each hour or part thereof.£62 per hour
Reprographic Fees
Paper copies of original documents per sheet
3A4 sheet black and white£0.40(£0.30)
4A3 sheet black and white£0.40(£0.40)
5A4 sheet colour£0.40
6A3 sheet colour£0.40
Paper copies of existing microfilm (black and white)
7A3 sheet£1.00(£0.95)
8A3 sheet (Self Service)£0.30
Paper copies of scanned documents per sheet (black and white)
9A4 sheet£2.25
10A3 sheet£2.25
11A2 sheet£7.00
12A1 sheet£12.10
13A0 sheet£14.10
Paper copies of scanned documents per sheet (coloured)
14A4 sheet£3.10
15A3 sheet£3.60
16A2 sheet£7.00
17A1 sheet£12.10
18A0 sheet£14.10
Scanned images provided electronically (charge per image email delivery).
19Scanned through an automated process.£5.15
20Scanned manually using specialised digital camera.£10.30
21For delivery by CD or DVD Charge for each disk required.£1.00
Miscellaneous Reprographics
22For reprographic work requiring special attention, bulk and outsized orders or items not covered above requiring more than 15 minutes, a handling fee will be charged (in addition to any other reprographic fee listed above) at the hourly rate or part thereof.£26.00(£11.10)
Certification Fee
23Charge for 1–20 pages.£7.00(£0.55 per page)
24Charges for 21–50 pages.£20.00
25For each extra page.£1.00
Postage and Packaging
26Postage and packaging to be charged at cost with a minimum charge specified.£3.00
Online Access to Records
Wills/Other Online Databases
27Viewing scanned images of documents (per view).£0.60
28Viewing scanned images of documents (monthly password).£10.00
Photographs and Images
29Electronic copy of an image scanned through an automated process.£5.15
30Electronic copy of an image scanned manually using specialised digital camera.£10.30
Internet Access
31Restricted access to approved sites.Free
32Wider access provided within Reading and Search rooms (per hour).£2.00
33Wi-fi access provided within Reading and Search rooms (per day).£2.00
Use of Personal Digital Camera
34To cover costs of invigilation plus administration costs (per hour).£10.30
Retrieval of documents in bulk
Retrieval from outstorage for Public Sector Bodies up to 10 boxes.
354 hour turnaround£52.50
3648 hour turnaround£15.00
‘Friends of PRONI’ paid membership scheme
37For an annual fee members will receive updates and invitations to special seminars and talks.£20.00
Costs incurred for sub-contracted services
38For services provided by a 3rd party on behalf of a PRONI customer.To be quoted at full 3rd party costs plus staff time for the appropriate grade (+VAT)
Use of Records by TV & Film companies
39Charge per hour for use of documents.£10.00(£27.60 per ½ day)
The Commercial use of PRONI Archives
40Permission to use PRONI archival material in publications or commercial products. Price to be negotiated and linked to the number of copies produced.0.021 pence per square cm × number of reprints (+VAT)
41Minimum charge specified.£50.00
Venue Hire
Charge for hire of rooms to other organisations. Charge at a two hourly rate related to room capacity.
42Small meeting room (8 persons).£30.00
43Board Room (16 persons).£50.00
44Conference room (50 persons).£75.00
Replacement User Registration Pass
45To replace a photographic reader pass.£2.50

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