CHAPTER 9MISCELLANEOUS AND SUPPLEMENTARY PROVISIONS
Scheme administrator
Appointment of Scheme administrator
248. For the purposes of this Part and of Part 4 of the Finance Act 2004, the Scheme administrator is the Department.
Claims
Claims for benefits
249. A person claiming to be entitled to benefits under this Part must make a claim in writing to the Department and provide such evidence of entitlement as the Department may require.
Power to extend time limits
Power to extend time limits
250. The Department may extend any time limit mentioned in this Part as it applies in any particular case.
Beneficiaries who are incapable of looking after their affairs
Beneficiaries who are incapable of looking after their affairs
251.—(1) In the case of a beneficiary who, in the opinion of the Department, is by reason of illness, mental disorder, minority or otherwise unable to look after the beneficiary’s affairs, the Department may—
(a)use any amount due to the beneficiary under the Scheme for the beneficiary’s benefit, or
(b)pay it to some other person to do so.
(2) Payment of an amount to a person other than the beneficiary under paragraph (1) discharges the Department from any obligation under the Scheme in respect of the amount.
Commutation of small pensions
Commutation of small pensions
252.—(1) The Department may pay any person entitled to a pension under the Scheme a lump sum representing the capital value of the pension and of any benefits that might have become payable under the Scheme on the person’s death apart from the payment if the conditions specified in paragraph (2) are met.
(2) The conditions are that the payment complies with the following requirements (so far as they apply)—
(a)the contracting-out requirements,
(b)the preservation requirements,
(c)regulation 2 of the Occupational Pension Schemes (Assignment, Forfeiture, Bankruptcy etc.) Regulations (Northern Ireland) 1997(1),
(d)regulation 3(2)(b) of the Pension Sharing (Pension Credit Benefit) Regulations (Northern Ireland) 2000,
(e)the lump sum rule (see, in particular, paragraph 7 of Schedule 29 to the Finance Act 2004: trivial commutation lump sums for the purposes of Part 4 of that Act), and
(f)the lump sum death benefit rule (see, in particular, paragraph 20 of that Schedule: trivial commutation lump sum death benefit for the purposes of that Part).
(3) The lump sum must be calculated by the Department in accordance with advice from the Scheme actuary.
(4) The payment of a lump sum under this regulation discharges all liabilities of the Department in respect of the pension in question and of any other such benefits as mentioned in paragraph (1).
Reduction in and forfeiture of benefits
Reduction in benefits in cases where loss caused by member’s crime, negligence or fraud
253.—(1) If, as a result of a member’s criminal, negligent or fraudulent act or omission, a loss to public funds occurs that arises out of or is connected with the member’s employment relationship with the member’s employer, the Department—
(a)may reduce any pension or other benefit payable to, or in respect of, the member under these Regulations by an amount less than or equal to the loss, or
(b)in a case where the loss equals or exceeds the value of the pension or other benefit, reduce them to nil or by any amount less than that value.
(2) Paragraph (1) does not apply so far as the pension or other benefit—
(a)is a guaranteed minimum pension or safeguarded rights which are derived from rights to such a pension, or
(b)arise out of a transfer payment.
(3) If the Department proposes to exercise the power under paragraph (1), the Department must give the member a certificate specifying the amount of the loss to public funds and of the reduction in benefits.
(4) If the amount of the loss is disputed, no reduction may be made under paragraph (1) until the member’s obligation to make good the loss has become enforceable—
(a)under the order of a competent court, or
(b)in consequence of an award of an arbitrator.
(5) If the loss is suffered by an employing authority, the amount of any reduction under paragraph (1) must be paid to that authority.
Forfeiture of rights to benefits
254.—(1) The Department may direct, subject to paragraph (7), that all or part of any rights to benefits or other amounts payable to or in respect of a member under these Regulations be forfeited if—
(a)the member is convicted of any of the offences specified in paragraph (2), and
(b)the offence was committed before the benefit or other amount becomes payable.
(2) The offences are—
(a)an offence in connection with employment that qualifies the member to belong to the Scheme, in respect of which the Secretary of State has issued a forfeiture certificate,
(b)one or more offences under the Official Secrets Acts 1911 to 1989 for which the member has been sentenced on the same occasion to—
(i)a term of imprisonment of at least 10 years, or
(ii)two or more consecutive terms amounting in the aggregate to at least 10 years.
(3) In paragraph (2)(a) “forfeiture certificate” means a certificate that the Secretary of State is satisfied that the offence—
(a)has been gravely injurious to the State, or
(b)is liable to lead to serious loss of confidence in the public service.
(4) The Department may direct, subject to paragraph (7), that all or part of any rights to benefits or other amounts payable in respect of a member be forfeited where the benefits or amounts are payable to a person to whom paragraph (5) applies who has been convicted of the murder or manslaughter of that member or of any other offence of which unlawful killing of that member is an element.
(5) This paragraph applies to a person who is—
(a)the member’s widow, widower, nominated partner or surviving civil partner,
(b)a dependant of the member,
(c)a person not falling within sub-paragraph (a) or (b) who is specified in a notice given under regulation 214(3), or
(d)a person to whom such benefits or amounts are payable under the member’s will or on the member’s intestacy.
(6) Subject to paragraph (7), a guaranteed minimum pension or safeguarded rights which are derived from rights to such pensions may be forfeited only if paragraph (1) applies in the case of an offence within paragraph (2)(b).
(7) This regulation is without prejudice to section 2 of the Forfeiture Act 1870(2) (under which forfeiture is required in cases of treason, subject to whole or partial restoration under section 9(2) of the Criminal Justice Act (Northern Ireland) 1953(3).
Provisions about tax
Deduction of tax
255.—(1) The Department may deduct from any payment under the Scheme any tax which is required to be paid in respect of it.
(2) Without prejudice to the generality of paragraph (1), if a person becoming entitled to a benefit under this Part—
(a)is a benefit crystallisation event under section 216 of the Finance Act 2004, and
(b)a lifetime allowance charge under section 214 of that Act arises when that event occurs,
the tax charged must be paid by the Scheme administrator.
(3) Paragraph (4) applies if—
(a)a member has given the Scheme administrator a statement in accordance with regulation 215 (tax treatment under the Finance Act 2004 of lump sums payable on pensioners' death) that a lump sum payable under that regulation is to be treated as a pension protection lump sum death benefit in accordance with paragraph 14 of Schedule 29 to that Act, and
(b)has not withdrawn that statement.
(4) Without prejudice to the generality of paragraph (1), when the lump sum is paid, the Scheme administrator may deduct the tax payable under section 206 of the Finance Act 2004(special lump sum death benefits charge) from the lump sum.
Interest on delayed payments
Interest on late payment of benefits and refunds of contributions
256.—(1) This regulation applies if the whole or part of an amount to which this regulation applies is not paid by the end of the period of one month beginning with the due date.
(2) This regulation applies to any amount payable by way of a pension, lump sum or refund of contributions under the Scheme (other than any amount due under regulation 164 or 165 or interim award).
(3) The Department must pay interest on the unpaid amount to the person to whom it should have been paid unless the Department is satisfied that the unpaid amount was not paid on the due date because of some act or omission on the part of the member or other person to whom it should have been paid.
(4) The interest on the unpaid amount is calculated at the base rate on a day to day basis from the due date for the amount to the date of its payment and compounded with three-monthly rests.
(5) For the purposes of this regulation, except where paragraph (6) applies, “due date”, in relation to an unpaid amount, means—
(a)in the case of an amount in respect of a pension or lump sum payable to a member under Chapter 4 (members' retirement benefits), the day immediately following that of the member’s retirement from pensionable employment,
(b)in the case of an amount in respect of a pension payable on a member’s death, the day after the date of death,
(c)in the case of an amount in respect of a lump sum under Chapter 5 (death benefits) that is payable to the member’s personal representatives, the earlier of—
(i)the date on which probate or letters of administration were produced to the Department, and
(ii)the date on which the Department was satisfied that the lump sum may be paid as provided in regulation 214(9), and
(d)in the case of an amount in respect of any other lump sum under that Chapter, the day after the date of the member’s death, and
(e)in the case of an amount in respect of a refund of contributions, the day after that on which the Department received from Her Majesty’s Commissioners of Revenue and Customs the information required for the purposes of calculating the amount to be subtracted under regulation 175(3) or (4).
(6) If, on the date which, in accordance with paragraph (5), would have been the due date for an unpaid amount in respect of a pension, lump sum or refund of contributions, the Department was not in possession of all the information necessary for the calculation of the amount payable in respect of the pension, lump sum or refund, the due date for the unpaid amount is the first day on which the Department was in possession of that information.
(7) In this regulation, “interim award” means—
(a)any amount paid by way of an interim payment calculated by reference to an expected benefit under the Scheme pending final calculation of the full value of that benefit, and
(b)any amount paid that increases the amount of an earlier payment due to a backdated or later increase in pensionable pay.
Determinations
Determination of questions
257.—(1) Except as otherwise provided by this Part, any question arising under the Scheme is to be determined by the Department.
(2) Any such disagreement as is referred to in Article 50 of the 1995 Order (resolution of disputes) must be resolved by the Department in accordance with any arrangements applicable under that Article.
General prohibition on unauthorised payments
General prohibition on unauthorised payments
258. Nothing in these regulations requires or authorises the making of any payment, which, if made, would be an unauthorised payment for the purposes of Part 4 of the Finance Act 2004 (see section 160(5) of that Act).
Prohibition on assignment or charging of benefits
Prohibition on assignment or charging of benefits
259.—(1) Any assignment of, or charge on, or any agreement to assign or charge, any right to a benefit under the Scheme is void.
(2) On the bankruptcy of any person entitled to a benefit under the Scheme, no part of the benefit may be paid to the person’s trustee in bankruptcy or other person acting on behalf of the creditors, except in accordance with an order under Article 280 or 283 of the Insolvency (Northern Ireland) Order 1989(4) (income payments orders).
Record keeping and contribution estimates
Employing authority and certain member record keeping and contribution estimates
260.—(1) As regards a member who is a principal medical practitioner, in respect of each financial year—
(a)the member shall provide the host Board with a certificate of their pensionable earnings based on—
(i)the accounts drawn up in accordance with generally accepted accounting practice by the practice of which the member is a member; and
(ii)the return that member has made to Her Majesty’s Revenue & Customs in respect of their earnings for that year,
no later than 1 month from the date on which that return was required to be submitted to Her Majesty’s Revenue & Customs;
(b)a host Board shall forward to the Department a copy of the records maintained under regulation 164(17)(b) within 1 month of the end of the financial year immediately following the financial year to which the return in paragraph (1)(a)(ii) relates.
(2) As regards all other members under this Part, employing authorities shall keep records of all—
(a)contributions deducted in accordance with this Part; and
(b)contributions to the Scheme made under regulation 162 (contributions by employing authorities: general),
in a manner approved by the Department, and, except where the Department waives such requirement, provide a statement in respect of such matters in respect of all members to the Department within 2 months of the end of each financial year.
(3) In respect of each financial year, employing authorities, including host Boards, shall also provide the Department with the best estimate in writing that can reasonably be made of the total contributions due to the Scheme under regulation 160 (contributions by members) and regulation 162 (contributions by employing authorities: general) within 2 months of the end of each such year.