Regulation 21 and 25(5)
SCHEDULE 4RECORDS TO BE KEPT BY AN AGENCY
Records
1. The following information or documents in the form of an alphabetical index in respect of each adult whom the agency has placed—
(a)full name, address and telephone number;
(b)date of birth;
(c)sex;
(d)marital status;
(e)next of kin including address and telephone number;
(f)ethnic origin where the person agrees to provide that information;
(g)the assessment referred to in regulation 19(1);
(h)the service user’s plan;
(i)the placement agreement;
(j)the date that the placement commenced and, where applicable, ceased;
(k)details of placing authority and contact, details, including emergency out of hours contact details.
2. An alphabetical index of all persons working for the purposes of the agency, which shall include the following matters—
(a)full name;
(b)sex;
(c)ethnic origin where the person agrees to provide that information;
(d)date of birth;
(e)home address;
(f)qualifications and accredited training relevant to, and experience of, work involving vulnerable adults;
(g)written confirmation that the information referred to in Schedule 2 is available in relation to the person.
3. An alphabetical index of all adult placement carers with whom the agency has placed an adult including—
(a)full name;
(b)sex;
(c)ethnic origin where the person agrees to provide that information;
(d)date of birth;
(e)where relevant, the address of the premises to which the placement relates;
(f)qualifications and accredited training relevant to, and experience of, work involving vulnerable adults;
(g)a copy of the placement agreement;
(h)a record of the monitoring undertaken in respect of the placement under regulation 13;
(i)written confirmation that the information referred to in Schedule 3 is available in relation to the adult placement carer;
(j)a copy of the carer agreement.
Other Records
4. A record of—
(a)all accidents that have occurred during the course of placements made by the agency involving service users;
(b)any use of physical restraint upon a relevant adult placed by the agency;
(c)any allegation of abuse, neglect or other harm made by or in relation to a relevant adult whom the scheme has placed; and
(d)any complaint made in relation to the agency, or to an adult placement carer working for the purposes of the agency.