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4.—(1) A reference of a reviewable matter to the PPF Ombudsman must be made in writing and must include—
(a)the name and address of the applicant;
(b)the date on which the decision of the Reconsideration Committee to which the reference relates was given;
(c)a copy of that decision;
(d)the grounds on which the reference is made, and
(e)where the reference is made by a representative of the applicant, the name and address of that representative and whether that address is the address to be used for the purposes of the reference.
(2) A reference must be signed and dated by the person who has referred the matter.
(3) Where the reference is transmitted by means of an electronic communications network, the reference is treated as having been signed for the purposes of paragraph (2) if the identity of the applicant as the person responsible for making the reference can be established from the reference in such manner as the PPF Ombudsman directs for the purposes of this paragraph.
(4) In paragraph (3) “electronic communications network” has the same meaning as in section 32 of the Communications Act 2003(1) (meaning of electronic communications networks and services).
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