27.—(1) The registered person shall maintain in respect of each child who is accommodated in a children’s home a record in permanent form which –
(a)includes the information, documents and records specified in Schedule 3 relating to that child;
(b)is kept up to date, is accurate and necessary; and
(c)is signed and dated by the author of each written entry and those persons monitoring the records.
(2) The record mentioned in paragraph (1) may not be disclosed to any person except in accordance with –
(a)any statutory provision under which access to such records is authorised; or
(b)any court order authorising access to such records.
(3) The record mentioned in paragraph (1) shall be –
(a)kept securely in the children’s home so long as the child to whom it relates is accommodated there; and
(b)thereafter retained in a place of security,
for at least seventy-five years from the date of birth of the child to whom it relates or, if the child dies before attaining the age of 18, for a period of fifteen years from the date of his death.
28.—(1) The registered person shall maintain in the children’s home the records specified in Schedule 4 and ensure that they are kept up to date, are accurate and necessary.
(2) The records referred to in paragraph (1) shall be retained for at least fifteen years from the date of the last entry, except for records of menus, which need be kept only for one year.
29.—(1) If, in relation to a children’s home, any of the events listed in column 1 of the table in Schedule 5 takes place, the registered person shall without delay notify the persons indicated in respect of the event in column 2 of the table.
(2) The registered person shall take steps to notify the placing authority without delay to enable notification to be provided to the parent of any child accommodated in the home of any significant incident affecting the child’s welfare unless to do so is not reasonably practicable or would place the child’s welfare at risk.
(3) Any notification made in accordance with this regulation which is given orally shall be confirmed in writing.