3.—(1) Subject to regulation 5, a record of every item of apparatus belonging to an undertaker and placed in the street shall be kept by that undertaker on paper, or, subject to regulation 4, in the form of an electronic record, or a combination of both, and shall be prepared in the form of:
(a)a location or route map recorded on a map background which is:
(i)related to the Ordnance Survey Irish Grid, subject to paragraph (2); and
(ii)prepared to an accuracy at least equivalent to the scale of Ordnance Survey map which is nearest to the scale of that map background; or
(b)a statement of Irish Grid co-ordinates derived from a geographical information system.
(2) Ordnance Survey County Series Mapping may only be used to record the location or route map for a period not exceeding five years from the date on which these Regulations come into operation (“the transitional period”), and records made in this way shall be transferred into one of the other forms prescribed by paragraph (1) by no later than the end of the transitional period.
(3) In preparing the record, the location and route of the apparatus shall be recorded so that the measured position shall be within 300mm of the actual position and the recorded position shall be within 500mm of the actual position.