Local Government Pension Scheme Regulations (Northern Ireland) 2000

Information and records

Information to be supplied by certain employees

M2.—(1) Subject to paragraph (4)—

(a) within 3 months after a person becomes a member of the Scheme, and

(b) within 6 months after any change which is material for the purposes of these regulations occurs in or in relation to a person’s employment under a LGPS employer in relation to which he is a member of the Scheme,

the LGPS employer shall request the person in writing to provide it with the documents specified in paragraph (2).

(2) The documents mentioned in paragraph (1) are—

(a) a statement in writing of all the person’s previous periods of employment whether by a LGPS employer or by any other employer; and

(b) copies of all notifications previously given to him under these regulations, or the former regulations.

(3) A request under paragraph (1) shall include a conspicuous statement—

(a) directing the member’s attention to the importance of his providing full and accurate information, and

(b) warning him that any omission or inaccuracy may prejudice the ascertainment of his rights under these regulations.

(4) Paragraph (1) does not apply if the LGPS employer is satisfied that it, or the Committee, already has a complete and accurate record of any previous service or employment which is material for the purposes of these regulations.

Records to be kept by employing authorities and the Committee

M3.—(1) A LGPS employer is to keep, in such form as it thinks fit, a record of—

(a) the name of, and

(b) all its decisions under regulation J2(1) in relation to,

each of its employees who is a member, or a prospective member.

(2) The Committee is to keep, in such form as its thinks fit, a record of—

(a) the name of, and

(b) all its decisions under regulation J2(2) in relation to,

every member.

(3) In this Part, “prospective member” has the same meaning as in regulation J11.

Transmission of documents and information

M4.—(1) A LGPS employer other than the Committee is to send to the Committee, as soon as is reasonably practicable—

(a) copies of all documents provided under regulation M2,

(b) copies of all notifications of decisions made under regulation J2(1), and

(c) such other documents and information as the Committee may reasonably require for the purpose of discharging its functions under these regulations.

(2) A LGPS employer other than the Committee—

(a) on receiving from a member or former member notice of his intended retirement, or

(b) on giving an employee who is a member or former member notice to terminate his employment in circumstances in which he may become entitled to a return of contributions or to a benefit payable out of the fund, or

(c) on becoming aware of any other circumstances which may necessitate any payment out of the fund,

shall, as soon as is reasonably practicable—

(i) inform the Committee of the notice or, as the case may be, other circumstances,

(ii) send it particulars of the member’s or former member’s remuneration during the period that is relevant to a decision on the amount of the benefit that may become payable to or in respect of him, and

(iii) send it a copy of any relevant medical or death certificate and of any certificate issued by the body under paragraph 4 of Schedule D1 (reduction in remuneration).

(3) When the Committee notifies a person who is not in its employment of a decision under regulation J2(2), it shall send a copy of the notification to the body, if any, which is the employing authority in relation to that person.