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5. (1) Article 105 of the 1995 Order (notice of ballot and sample voting paper for employers) is amended as follows.
(2) In paragraph (1)(b) for “paragraph (3)” substitute “ paragraph (2F) ”.
(3) For paragraph (2)(c) substitute—
(i)the lists mentioned in paragraph (2A) and the figures mentioned in paragraph (2B), together with an explanation of how those figures were arrived at, or
(ii)where some or all of the employees concerned are employees from whose wages the employer makes deductions representing payments to the union, either those lists and figures and that explanation or the information mentioned in paragraph (2C).”
(4) After paragraph (2) insert—
“(2A) The lists are—
(a)a list of the categories of employee to which the employees concerned belong, and
(b)a list of the workplaces at which the employees concerned work.
(2B) The figures are—
(a)the total number of employees concerned,
(b)the number of the employees concerned in each of the categories in the list mentioned in paragraph (2A)(a), and
(c)the number of the employees concerned who work at each workplace in the list mentioned in paragraph (2A)(b).
(2C) The information referred to in paragraph (2)(c)(ii) is such information as will enable the employer readily to deduce—
(a)the total number of employees concerned,
(b)the categories of employee to which the employees concerned belong and the number of the employees concerned in each of those categories, and
(c)the workplaces at which the employees concerned work and the number of them who work at each of those workplaces.
(2D) The lists and figures supplied under this Article, or the information mentioned in paragraph (2C) that is so supplied, must be as accurate as is reasonably practicable in the light of the information in the possession of the union at the time when it complies with paragraph (1)(a).
(2E) For the purposes of paragraph (2D) information is in the possession of the union if it is held, for union purposes—
(a)in a document, whether in electronic form or any other form, and
(b)in the possession or under the control of an officer or employee of the union.
(2F) The sample voting paper referred to in sub-paragraph (b) of paragraph (1) is—
(a)a sample of the form of voting paper which is to be sent to the employees concerned, or
(b)where the employees concerned are not all to be sent the same form of voting paper, a sample of each form of voting paper which is to be sent to any of them.
(2G) Nothing in this Article requires a union to supply an employer with the names of the employees concerned.
(2H) In this Article references to the “employees concerned” are references to those employees of the employer in question who the union reasonably believes will be entitled to vote in the ballot.
(2I) For the purposes of this Article, the workplace at which an employee works is—
(a)in relation to an employee who works at or from a single set of premises, those premises, and
(b)in relation to any other employee, the premises with which his employment has the closest connection.” .
(5) Omit paragraphs (3) to (3B).
(6) In paragraph (5) for “paragraph (3)” substitute “ paragraph (2F) ”.
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