Annual report of Board of Governors
125.—(1) The scheme of management for every grant-aided school shall provide for it to be the duty of the Board of Governors to prepare, once in every school year, a report containing—
(a)a summary of the steps taken by the Board of Governors in the discharge of its functions during the period since its last report; and
(b)such other information as the scheme of management may require.
(2) The scheme of management for every such school shall, in particular, require that report—
(a)to be as brief as is reasonably consistent with the requirements as to its contents;
(b)to give details of the date, time and place for the next annual parents' meeting and its agenda and to indicate the purpose of that meeting as described in Article 126(2);
(c)to give the name of each member of the Board of Governors and indicate into which of the following categories he falls, namely—
(i)members nominated by transferors and superseded managers;
(ii)members elected by parents;
(iii)members elected by assistant teachers;
(iv)members chosen, nominated or appointed by a board;
(v)members nominated by the Boards of Governors of contributory schools;
(vi)members nominated or appointed by the Head of the Department;
(vii)members nominated by trustees or nominating trustees;
(viii)foundation members;
(ix)co-opted members;
(x)the principal;
(xi)members not falling under any preceding category;
(d)to give, in relation to each member (other than the principal) the date on which his term of office comes to an end;
(e)to name the chairman of the Board of Governors and its secretary;
(f)to give such information as is available to the Board of Governors about arrangements for the next election of parents to the Board of Governors;
(g)to contain a financial statement—
(i)reproducing or summarising any financial statement of which a copy has been furnished to the Board of Governors by the board under Article 54 or 57 or by the Department under Article 61 or 78 since the last report was prepared;
(ii)indicating, in general terms, how any grants made to the Board of Governors under the Education Orders in the period covered by the report were used and how any sum made available to the Board of Governors by the board in respect of the school’s budget share (within the meaning of Part V) or in accordance with Article 51 in that period was used;
(iii)giving details of the application of any gifts or bequests made to the school in that period;
(h)to describe what steps have been taken by the Board of Governors to develop or strengthen the school’s links with the community and, in particular, to promote the attainment of the objectives of the educational theme called Education for Mutual Understanding; and
(i)to give such information as is required to be made available in accordance with regulations under Article 31(2)(a).
(3) The scheme of management for every such school shall enable the Board of Governors to produce its report in such language or languages (in addition to English) as it considers appropriate.
(4) The scheme of management for every such school shall provide for it to be the duty of the Board of Governors to take such steps as are reasonably practicable to secure that—
(a)the parents of all registered pupils at the school and all persons employed at the school are given (free of charge) a copy of its report;
(b)copies of that report are available for inspection (at all reasonable times and free of charge) at the school; and
(c)copies of any such report to be considered at a parents' annual meeting are given to parents not less than two weeks before that meeting.
(5) In their application to a voluntary school referred to in Article 11(8) of the principal Order, paragraphs (1) to (4) shall have effect—
(a)with the modification mentioned in Article 124(2);
(b)with the omission of paragraph (2)(d) to (g); and
(c)with the substitution for paragraph (2)(c) of the following—
“(c)to give the name of the principal and of the person approved by the Department in relation to the school under Article 11(8) of the principal Order;”.
(6) In their application to a technical secondary school conducted in association with an institution of further education, paragraphs (1) to (4) shall have effect—
(a)with the modifications mentioned in Article 124(3);
(b)as if the reference in paragraph (1)(a) to functions were a reference to functions in relation to the technical secondary school;
(c)with the omission in paragraph (2)(c) of the words from “and indicate” to the end; and
(d)with the omission of paragraph (2)(f) and (g).