SCHEDULES
SCHEDULE 4
PART IGENERAL RULES AND FORMATS
SECTION BTHE REQUIRED FORMATS FOR ACCOUNTS
Preliminary
6
References in this Part to the items listed in any of the formats set out below are to those items read together with any of the notes following the formats which apply to any of those items, and the requirement imposed by paragraph 1 to show the items listed in any such format in the order adopted in the format is subject to any provision in those notes for alternative positions for any particular items.
7
A number in brackets following any item in any of the formats set out below is a reference to the note of that number in the notes following the formats.
8
In the notes following the formats—
a
the heading of each note gives the required heading or sub-heading for the item to which it applies and a reference to any letters and numbers assigned to that item in the formats set out below (taking a reference in the case of Format 2 of the balance sheet formats to the item listed under “Assets” or under “Liabilities” as the case may require); and
b
references to a numbered format are references to the balance sheet format or (as the case may require) to the profit and loss account format of that number set out below.
Balance Sheet Formats
Format 1F2
A
Called-up share capital not paid (1)
B
Fixed assets
I
Intangible assets
1
Development costs
2
Concessions, patents, licences, trade marks and similar rights and assets (2)
3
Goodwill (3)
4
Payments on account
II
Tangible assets
1
Land and buildings
2
Plant and machinery
3
Fixtures, fittings, tools and equipment
4
Payments on account and assets in course of construction
III
Investments
1
Shares inF3 group undertakings
2
Loans toF3 group undertakings
3
F3Participating interests
4
Loans toF3 undertakings in which the company has a participating interest
5
Other investments other than loans
6
Other loans
7
Own shares (4)
C
Current assets
I
Stocks
1
Raw materials and consumables
2
Work in progress
3
Finished goods and goods for resale
4
Payments on account
II
Debtors (5)
1
Trade debtors
2
Amounts owed byF4 group undertakings
3
Amounts owed byF4 undertakings in which the company has a participating interest
4
Other debtors
5
Called-up share capital not paid (1)
6
Prepayments and accrued income (6)
III
Investments
1
Shares inF4 group undertakings
2
Own shares (4)
3
Other investments
IV
Cash at bank and in hand
D
Prepayments and accrued income (6)
E
Creditors: amounts falling due within one year
1
Debenture loans (7)
2
Bank loans and overdrafts
3
Payments received on account (8)
4
Trade creditors
5
Bills of exchange payable
6
Amounts owed toF5 group undertakings
7
Amounts owed toF5 undertakings in which the company has a participating interest
8
Other creditors including taxation and social security (9)
9
Accruals and deferred income (10)
F
Net current assets (liabilities) (11)
G
Total assets less current liabilities
H
Creditors: amounts falling due after more than one year
1
Debenture loans (7)
2
Bank loans and overdrafts
3
Payments received on account (8)
4
Trade creditors
5
Bills of exchange payable
6
Amounts owed toF6 group undertakings
7
Amounts owed toF6 undertakings in which the company has a participating interest
8
Other creditors including taxation and social security (9)
9
Accruals and deferred income (10)
I
F7Provisions for liabilities
1
Pensions and similar obligations
2
Taxation, including deferred taxation
3
Other provisions
J
Accruals and deferred income (10)
K
Capital and reserves
I
Called-up share capital (12)
II F8
Share premium account
III
Revaluation reserve
IV
Other reserves
1
Capital redemption reserve
2
Reserve for own shares
3
Reserved provided for by the articles of association
4
Other reserves
V
Profit and loss account
Balance Sheet Formats
Format 2F9
ASSETS
A
Called-up share capital not paid (1)
B
Fixed assets
I
Intangible assets
1
Development costs
2
Concessions, patents, licences, trade marks and similar rights and assets (2)
3
Goodwill (3)
4
Payments on account
II
Tangible assets
1
Land and buildings
2
Plant and machinery
3
Fixtures, fittings, tools and equipment
4
Payments on account and assets in course of construction
III
Investments
1
Shares inF10 group undertakings
2
Loans toF10 group undertakings
3
F10Participating interests
4
Loans toF10 undertakings in which the company has a participating interest
5
Other investments other than loans
6
Other loans
7
Own shares (4)
C
Current assets
I
Stocks
1
Raw materials and consumables
2
Work in progress
3
Finished goods and goods for resale
4
Payments on account
II
Debtors (5)
1
Trade debtors
2
Amounts owed byF11 group undertakings
3
Amounts owed byF11 undertakings in which the company has a participating interest
4
Other debtors
5
Called-up share capital not paid (1)
6
Prepayments and accrued income (6)
III
Investments
1
Shares inF11 group undertakings
2
Own shares (4)
3
Other investments
IV
Cash at bank and in hand
D
Prepayments and accrued income (6)
LIABILITIES
A
Capital and reserves
I
Called-up share capital (12)
II
Share premium account
F12III
Revaluation reserve
IV
Other reserves
1
Capital redemption reserve
2
Reserve for own shares
3
Reserves provided for by the articles of association
4
Other reserves
V
Profit and loss account
B
F13Provisions for liabilities
1
Pensions and similar obligations
2
Taxation including deferred taxation
3
Other provisions
C
Creditors (13)
1
Debenture loans (7)
2
Bank loans and overdrafts
3
Payments received on account (8)
4
Trade creditors
5
Bills of exchange payable
6
Amounts owed toF14 group undertakings
7
Amounts owed toF14 undertakings in which the company has a participating interest
8
Other creditors including taxation and social security (9)
9
Accruals and deferred income (10)
D
Accruals and deferred income (10)
Notes on the balance sheet formats
- 1
Called-up share capital not paid
(Formats 1 and 2, items A and C.II.5.)
This item may be shown in either of the two positions given in Formats 1 and 2.
- 2
F15Concessions, patents, licences, trade marks and similar rights and assets
(Formats 1 and 2, item B.I.2.)
Amounts in respect of assets shall only be included in a company's balance sheet under this item if either—
- a
the assets were acquired for valuable consideration and are not required to be shown under goodwill; or
- b
the assets in question were created by the company itself.
- 3
Goodwill
(Formats 1 and 2, item B.I.3.)
Amounts representing goodwill shall only be included to the extent that the goodwill was acquired for valuable consideration.
- 4
Own shares
(Formats 1 and 2, items B.III.7 and C.III.2.)
The nominal value of the shares held shall be shown separately.
- 5
Debtors
(Formats 1 and 2, items C.II.1 to 6.)
The amount falling due after more than one year shall be shown separately for each item included under debtors.
- 6
Prepayments and accrued income
(Formats 1 and 2, items C.II.6 and D.)
This item may be shown in either of the two positions given in Formats 1 and 2.
- 7
Debenture loans
(Format 1, items E.1 and H.1 and Format 2, item C.1.)
The amount of any convertible loans shall be shown separately.
- 8
Payments received on account
(Format 1, items E.3 and H.3 and Format 2, item C.3.)
Payments received on account of orders shall be shown for each of these items in so far as they are not shown as deductions from stocks.
- 9
Other creditors including taxation and social security
(Format 1, items E.8 and H.8 and Format 2, item C.8.)
The amount for creditors in respect of taxation and social security shall be shown separately from the amount for other creditors.
- 10
Accruals and deferred income
(Format 1, items E.9, H.9 and J and Format 2, items C.9 and D.)
The two positions given for this item in Format 1 at E.9 and H.9 are an alternative to the position at J, but if the item is not shown in a position corresponding to that at J it may be shown in either or both of the other two positions (as the case may require).
The two positions given for this item in Format 2 are alternatives.
- 11
Net current assets (liabilities)
(Format 1, item F.)
In determining the amount to be shown for this item any amounts shown under “prepayments and accrued income” shall be taken into account wherever shown.
- 12
Called-up share capital
(Format 1, item K.I and Format 2, item A.I.)
The amount of allotted share capital and the amount of called-up share capital which has been paid up shall be shown separately.
- 13
Creditors
(Format 2, items C.1 to 9.)
Amounts falling due within one year and after one year shall be shown separately for each of these itemsF16 and for the aggregate of all these items.
Profit and loss account formats
Format 1
(see note (17) below)
- 1
Turnover
- 2
Cost of sales (14)
- 3
Gross profit or loss
- 4
Distribution costs (14)
- 5
Administrative expenses (14)
- 6
Other operating income
- 7
Income from shares inF17 group undertakings
- 8
Income fromF17 participating interests
- 9
Income from other fixed asset investments (15)
- 10
Other interest receivable and similar income (15)
- 11
Amounts written off investments
- 12
Interest payable and similar charges (16)
- 13
Tax on profit or loss on ordinary activities
- 14
Profit or loss on ordinary activities after taxation
- 15
Extraordinary income
- 16
Extraordinary charges
- 17
Extraordinary profit or loss
- 18
Tax on extraordinary profit or loss
- 19
Other taxes not shown under the above items
- 20
Profit or loss for the financial year
Profit and loss account formats
Format 2
- 1
Turnover
- 2
Change in stocks of finished goods and in work in progress
- 3
Own work capitalised
- 4
Other operating income
- 5
- a
Raw materials and consumables
- b
Other external charges
- a
- 6
Staff costs:
- a
wages and salaries
- b
social security costs
- c
other pension costs
- a
- 7
- a
Depreciation and other amounts written off tangible and intangible fixed assets
- b
Exceptional amounts written off current assets
- a
- 8
Other operating charges
- 9
Income from shares inF18 group undertakings
- 10
Income fromF18 participating interests
- 11
Income from other fixed asset investments (15)
- 12
Other interest receivable and similar income (15)
- 13
Amounts written off investments
- 14
Interest payable and similar charges (16)
- 15
Tax on profit or loss on ordinary activities
- 16
Profit or loss on ordinary activities after taxation
- 17
Extraordinary income
- 18
Extraordinary charges
- 19
Extraordinary profit or loss
- 20
Tax on extraordinary profit or loss
- 21
Other taxes not shown under the above items
- 22
Profit or loss for the financial year
Profit and loss account formats
Format 3
(see note (17) below)
A
Charges
1
Cost of sales (14)
2
Distribution costs (14)
3
Administrative expenses (14)
4
Amounts written off investments
5
Interest payable and similar charges (16)
6
Tax on profit or loss on ordinary activities
7
Profit or loss on ordinary activities after taxation
8
Extraordinary charges
9
Tax on extraordinary profit or loss
10
Other taxes not shown under the above items
11
Profit or loss for the financial year
B
Income
1
Turnover
2
Other operating income
3
Income from shares inF19 group undertakings
4
Income fromF19 participating interests
5
Income from other fixed asset investments (15)
6
Other interest receivable and similar income (15)
7
Profit or loss on ordinary activities after taxation
8
Extraordinary income
9
Profit or loss for the financial year
Profit and loss account formats
Format 4
A
Charges
1
Reduction in stocks of finished goods and in work in progress
2
a
Raw materials and consumables
b
Other external charges
3
Staff costs:
a
wages and salaries
b
social security costs
c
other pension costs
4
a
Depreciation and other amounts written off tangible and intangible fixed assets
b
Exceptional amounts written off current assets
5
Other operating charges
6
Amounts written off investments
7
Interest payable and similar charges (16)
8
Tax on profit or loss on ordinary activities
9
Profit or loss on ordinary activities after taxation
10
Extraordinary charges
11
Tax on extraordinary profit or loss
12
Other taxes not shown under the above items
13
Profit or loss for the financial year
B
Income
1
Turnover
2
Increase in stocks of finished goods and in work in progress
3
Own work capitalised
4
Other operating income
5
Income from shares inF20 group undertakings
6
Income fromF20 participating interests
7
Income from other fixed asset investments (15)
8
Other interest receivable and similar income (15)
9
Profit or loss on ordinary activities after taxation
10
Extraordinary income
11
Profit or loss for the financial year
Notes on the profit and loss account formats
- 14
Cost of sales: distribution costs: administrative expenses
(Format 1, items 2, 4 and 5 and Format 3, items A.1, 2 and 3.)
These items shall be stated after taking into account any necessary provisions for depreciation or diminution in value of assets.
- 15
Income from other fixed asset investments: other interest receivable and similar income
(Format 1, items 9 and 10: Format 2, items 11 and 12: Format 3, items B.5 and 6: Format 4, items B.7 and 8.)
Income and interest derived fromF21 group undertakings shall be shown separately from income and interest derived from other sources.
- 16
Interest payable and similar charges
(Format 1, item 12: Format 2, item 14: Format 3, item A.5: Format 4, item A.7.)
The amount payable toF21 group undertakings shall be shown separately.
- 17
Formats 1 and 3
The amount of any provisions for depreciation and diminution in value of tangible and intangible fixed assets falling to be shown under items 7(a) and A.4(a) respectively in Formats 2 and 4 shall be disclosed in a note to the accounts in any case where the profit and loss account is prepared by reference to Format 1 or Format 3.
1990 NI 5