Commission Regulation (EC) No 414/2009Show full title

ANNEX III

“ANNEX 45g (referred to in Article 796a)

EXPORT ACCOMPANYING DOCUMENT (EAD)

CHAPTER I Specimen of the Export Accompanying Document

CHAPTER II Explanatory notes and particulars (data) for the Export Accompanying Document

The acronym “BCP” (Business continuity plan) used in this Chapter refers to situations in which the fallback procedure defined in Article 787(2) applies.

The Export Accompanying Document contains data valid for the whole of the declaration and for one item of goods.

The information contained in the Export Accompanying Document shall be based on data derived from the export declaration; where necessary, that information will be amended by the declarant/representative and/or verified by the office of export.

In addition to the provisions in the explanatory notes of Annexes 30A and 37, particulars have to be printed as follows:

1.

BOX MRN (movement reference number):

The MRN is to be printed on the first page and on all lists of items except where these forms are used in the context of the BCP in which cases no MRN is allocated.

The information is alphanumerical and comprises 18 characters following the prescriptions below:

Field	Content	Field type	Examples
1	Last two digits of year of formal acceptance of the export declaration (YY)	Numeric 2	06
2	Identifier of the country of export. (alpha 2 code as provided for box 2 of the Single Administrative Document in Annex 38)	Alphabetic 2	RO
3	Unique identifier for export operation per year and country	Alphanumeric 13	9876AB8890123
4	Check digit	Alphanumeric 1	5

Fields 1 and 2 as explained above.

Field 3 shall be filled in with an identifier for the export control system transaction. The way that field is used is under the responsibility of national administrations but each export transaction handled during one year within the given country must have a unique number. National administrations that want to have the office reference number of the competent authorities included in the MRN, could use up to the first 6 characters to insert the national number of the office.

Field 4 shall be filled with a value that is a check digit for the whole MRN. This field allows for detection of an error when capturing the whole MRN.

The “MRN” shall also be printed in bar code mode using the standard “code 128”, character set “B”.

2.

BOX SEC. DECL. (S00):

Indicate code S where the Export Accompanying Document contains security information as well. Where this Document does not contain security information, the box shall be left blank.

3.

BOX CUSTOMS OFFICE:

Reference number of the office of export.

4.

BOX REFERENCE NUMBER (7):

Indicate LRN or/and UCR:

LRN

—

a local reference number as defined in Annex 37a.

UCR

—

a Unique Consignment Reference Number as referred to in Annex 37, title II, box 7.

5.

BOX OTHER SCI (S32):

Enter other specific circumstance indicator.

6.

THE PARTICULARS OF THE DIFFERENT BOXES AT ITEM LEVEL HAVE TO BE PRINTED AS FOLLOWS:

(a)

Box Item No (32) — serial number of the current item;

(b)

Box UNDG (44/4) — UN Dangerous Goods code.

The Export Accompanying Document shall not be modified nor shall any addition or deletion be made thereto unless otherwise specified in this Regulation.”