ANNEX 45cEXPORT ACCOMPANYING DOCUMENT

Chapter ISpecimen of the export accompanying document

Chapter IIExplanatory notes and particulars (data) for the export accompanying document

The export accompanying document shall be printed based on data derived from the export declaration, where the case occurs amended by the declarant/representative and/or verified by the office of export, and completed with:

1.MRN (movement reference number)

The information is given alphanumerically with 18 digits on the following specimen:

	Content	Field type	Examples
1	Last two digits of year of formal acceptance of the export declaration (YY)	Numeric 2	06
2	Identifier of the country of export (alpha 2 code as provided for Box 2 of the single administrative document in Annex 38)	Alphabetic 2	PL
3	Unique identifier for export operation per year and country	Alphanumeric 13	9876AB8890123
4	Check digit	Alphanumeric 1	5

Fields 1 and 2 as explained above.

Field 3 has to be filled in with an identifier for the export control system transaction. The way that field is used is under the responsibility of national administrations but each export transaction handled during one year within the given country must have a unique number. National administrations that want to have the office reference number of the competent authorities included in the MRN, could use up to the first 6 characters to insert the national number of the office.

Field 4 has to be filled with a value that is a check digit for the whole MRN. This field allows for detection of an error when capturing the whole MRN.

The “MRN” shall also be printed in bar code mode using the standard “code 128”, character set “B”.

2.Customs office

Reference number of the office of export.

The export accompanying document shall not be modified nor shall any addition or deletion be made thereto unless otherwise specified in this regulation.