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Commission Implementing Decision of 4 October 2011 on the European register of authorised types of railway vehicles (notified under document C(2011) 6974) (Text with EEA relevance) (2011/665/EU)

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5.RULES FOR DATA INPUT AND CONSULTATIONU.K.+E.U.

[F15.1. General principle U.K.+E.U.

Every national safety authority shall submit information related to the authorisations of a type of vehicle or vehicle type variant it has granted.

Every national safety authority shall submit information related to the versions of a vehicle type or versions of a vehicle type variant it has received in accordance with in accordance with Article 15(3) of Regulation (EU) 2018/545.

The Agency shall directly register information related to the authorisations of a type of vehicle or vehicle type variant it has granted and information related to the versions of a vehicle type or versions of a vehicle type variant it has received.

ERATV shall include a web based tool for exchange of information between the national safety authorities and the Agency. This tool shall allow the following exchanges of information:

(1)

reservation of a type ID;

(2)

submission of data for the register by a national safety authority to the Agency including:

(a)

data related to granting an authorisation for a new type of vehicle or a new vehicle type variant (in this case the national safety authority shall provide the full set of data as set out in Annex II);

(b)

data related to granting an authorisation for a type of vehicle previously registered in ERATV (in this case the national safety authority shall only provide data related to the authorisation itself, i.e. fields in Section 3 of the list set out in Annex II);

(c)

data related to registering a version of a vehicle type or version of a vehicle type variant (in this case the national safety authority shall provide the full set of data as set out in Annex II);

(d)

data related to modification of an existing authorisation (in this case the national safety authority shall only provide data related to the fields that need to be modified; this may not include modification of data related to the characteristics of the vehicle);

(e)

data related to suspension of an existing authorisation (in this case the national safety authority shall only provide the date of suspension);

(f)

data related to reactivation of an existing authorisation (in this case the national safety authority shall only provide data related to the fields that need to be modified), distinguishing between

  • reactivation without modification of data,

  • reactivation with modification of data (these data may not be related to the characteristics of the vehicle);

(g)

data related to withdrawal of an authorisation;

(h)

data related to correction of an error;

(3)

sending of requests for data clarification and/or correction by the Agency to a national safety authority;

(4)

sending of answers by a national safety authority to the requests of clarification and/or correction done by the Agency.

The national safety authority shall submit the data for updating the register electronically by means of a web based application and using the standard web based electronic form with the relevant fields filled in as set out in Annex II.

The Agency shall check the data submitted by the national safety authority regarding their compliance with this specification, and either validate them or request a clarification.

If the Agency considers that the data submitted by the national safety authority are not in compliance with this specification, the Agency shall send the national safety authority a request for correction or clarification of the submitted data.

Upon each update of data regarding a type of vehicle the system shall generate a confirmation message, which shall be sent by email to the users of the national safety authority that submitted the data, to the national safety authority of all other Member States where the type is authorised, to the vehicle type authorisation holder and to the Agency.]

5.2. Submission of data by national safety authority U.K.+E.U.

[F15.2.1. Registering a new vehicle type authorisation, a new vehicle type variant a new version of a vehicle type or a new version of a vehicle type U.K.+E.U.
(1) The national safety authority shall inform the Agency of any vehicle type authorisation within 20 working days following the issue of the authorisation. U.K.+E.U.
(2) The national safety authority shall inform the Agency of any vehicle type variant within 20 working days following the issue of the authorisation. U.K.+E.U.
(3) The national safety authority shall inform the Agency of any version of a vehicle type or version of a vehicle type variant it has received in accordance with Article 15(3) of Regulation (EU) 2018/545 within 20 working days following receipt of the complete information. U.K.+E.U.
(4) The Agency shall check the information submitted by the national safety authority and within 20 working days following the receipt of this information either validate it and assign a type of vehicle number as set out in Annex III or request its correction or clarification. In particular, in order to prevent an unintended duplication of types in ERATV, the Agency shall check, as far as the data available in ERATV allows, that this type has not been registered before by another Member State. U.K.+E.U.
(5) After validation of the information submitted by the national safety authority, the Agency shall assign the new type of vehicle its number. The rules for assigning the type of vehicle number are set out in Annex III.] U.K.+E.U.
5.2.2. Granting an authorisation to a type of vehicle previously registered in ERATV U.K.+E.U.

The national safety authority shall inform the Agency of any authorisation of a type of vehicle already registered in ERATV (such as a type authorised by another Member State) within 20 working days following the issue of the authorisation.

The Agency shall check the information submitted by the national safety authority and, within 10 working days following the receipt of this information, shall either validate it or request its correction or clarification.

After validation of the information submitted by the national safety authority, the Agency shall complement the data related to this type of vehicle by the data related to the authorisation in the Member State of the national safety authority that granted this authorisation.

5.2.3. Modification on an existing authorisation U.K.+E.U.

The national safety authority shall inform the Agency of any modification to an existing authorisation for a type of vehicle within 20 working days following the issue of the modification to the authorisation.

The Agency shall check the information submitted by the national safety authority and, within 10 working days following the receipt of this information, shall either validate it or request its correction or clarification. In particular, the Agency shall check that the requested changes actually consist of a modification of an authorisation of an existing type (e.g. amendment of conditions of the authorisation, amendments of the type examination certificate) and do not constitute a new type of vehicle.

After validation of the information submitted by the national safety authority, the Agency shall publish the information.

5.2.4. Suspension U.K.+E.U.

The national safety authority shall inform the Agency of any suspension of an existing authorisation for a type of vehicle within 5 working days following the issue of the suspension of the authorisation.

The Agency shall check the information submitted by the national safety authority and, within 5 working days following the receipt of this information, shall either validate it or request its correction or clarification.

5.2.5. Reactivation without modification U.K.+E.U.

The national safety authority shall inform the Agency of a reactivation of an authorisation for a type of vehicle previously suspended within 20 working days following the issue of the reactivation of the authorisation. The national safety authority shall confirm that the original authorisation is reactivated without any modifications.

The Agency shall check the information submitted by the national safety authority and, within 10 working days following the receipt of this information, shall either validate it or request its correction or clarification.

5.2.6. Reactivation with modification U.K.+E.U.

The national safety authority shall inform the Agency of a reactivation of an authorisation for a type of vehicle previously suspended within 20 working days following the issue of the reactivation of the authorisation. The national safety authority shall indicate that the reactivation is accompanied by a modification of the original authorisation. The national safety authority shall submit information regarding this modification.

The process indicated in clause 5.2.3 above for modification of an authorisation shall apply.

5.2.7. Withdrawal U.K.+E.U.

The national safety authority shall inform the Agency of any withdrawal of an existing authorisation for a type of vehicle within 5 working days following the withdrawal of the authorisation.

The Agency shall check the information submitted by the national safety authority and, within 5 working days following the receipt of this information, shall either validate it or request its correction or clarification.

In the cases where an authorisation has a validity term, the IT system shall automatically change the status of the authorisation to ‘expired’ according to the validity term indicated by the relevant national safety authority.

5.2.8. Modification of an authorisation which may lead to a modification of a registered type of vehicle U.K.+E.U.

Before requesting a modification of an authorisation which may lead to a modification of a registered type of vehicle, the national safety authority shall coordinate with national safety authorities who have granted authorisation for this registered type, and in particular the authority who has registered the type in ERATV.

[F15.3. Entry or modification of data by the Agency U.K.+E.U.

5.3.1. The authorising entity is a national safety authority U.K.+E.U.

Where a national safety authority acts as authorising entity, the Agency shall not modify data submitted by a national safety authority. The role of the Agency shall consist of validation and publication only.

In exceptional circumstances, such as technical impossibility of following the normal procedure, the Agency may, following a request from a national safety authority, enter or modify data submitted by a national safety authority. In this case, the national safety authority that requested the entry or modification of data shall confirm the data entered or modified by the Agency and the Agency shall duly document the process. The timescales for entering data in ERATV as indicated in Section 5.2 shall apply.

5.3.2. The authorising entity is the Agency U.K.+E.U.

Where the Agency acts as authorising entity, it shall:

(a)

register any vehicle type authorisation or vehicle type variant within 20 working days following the issue of the authorisation;

(b)

register any version of a vehicle type or version of a vehicle type variant within 20 working days following receipt of the complete information;

(c)

modify any existing authorisation for a type of vehicle within 20 working days following the issue of the modification to the authorisation;

(d)

suspend any existing authorisation for a type of vehicle within 5 working days following the issue of the suspension of the authorisation;

(e)

reactivate any authorisation for a type of vehicle previously suspended within 20 working days following the issue of the reactivation of the authorisation;

(f)

withdraw any existing authorisation for a type of vehicle within 5 working days following the withdrawal of the authorisation.]

5.4. Publication of data by the Agency U.K.+E.U.

The Agency shall make publicly available the data that has been validated.

5.5. Error handling in submitted data U.K.+E.U.

ERATV shall allow correcting errors in the recorded data. In the cases when an error has been corrected, ERATV shall indicate the date of correction.

5.6. Possible searches and reports U.K.+E.U.

ERATV shall allow the following reports:

(1)

For a national safety authority and the Agency:

  • information as indicated in Annex II submitted by any national safety authority and not validated by the Agency for any type of vehicle for which the authorisation is active, suspended or withdrawn (including expired authorisations) as far as this information is kept in historical records,

  • any of the reports available to public.

(2)

For the public:

  • information as indicated in Annex II submitted by any national safety authority and validated by the Agency for any type of vehicle for which the authorisation is active, suspended or withdrawn (including expired authorisations) as far as this information is kept in historical records.

ERATV shall allow the public to perform searches at least by the following criteria and any combination of them:

  • by type code,

  • by type name or part of it,

  • by manufacturer’s name or part of it,

  • by vehicle category/subcategory,

  • by TSI(s) the type is in conformity with,

  • by Member State or combination of Member States where the type of vehicle is authorised,

  • by status of the authorisation,

  • by any of the technical characteristics.

Where appropriate the search criteria shall allow indicating a range for a technical characteristic.

5.7. Historical records U.K.+E.U.

ERATV shall retain the complete historical record of all the modifications, including correction of errors, requests for clarifications and answers, related to a registered type of vehicle for 10 years from the date of withdrawal of the authorisation in all the Member States and for 10 years from the date of withdrawal of the registration from any NVR of the last vehicle of this type, whatever occurs later.

5.8. Automatic notification of changes U.K.+E.U.

Following a modification, suspension, reactivation or withdrawal of an authorisation of a vehicle type, the IT system shall send the national safety authority of any Member State where the vehicle types is authorised an automatic e-mail informing about the change.

In the cases where an authorisation has a validity term, the IT system shall send the relevant national safety authority an automatic e-mail informing about the forthcoming expiry date 3 months before this date.

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