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Commission Decision of 10 February 2011 amending Decision 2007/756/EC adopting a common specification of the national vehicle register (notified under document C(2011) 665) (Text with EEA relevance) (2011/107/EU)

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4.EXISTING VEHICLES

4.1. Data content

The 13 data items retained are listed below, with an indication as to which are compulsory and which are not.

4.1.1. Item No 1 — European Vehicle Number (Compulsory)
(a)Vehicles already possessing a 12-digit number

Countries where there is a unique country code:

These vehicles should keep their current number. The 12-digit number should be registered as such without any modification.

Countries where there is both a main country code and a previously allocated specific code:

  • Germany, with the main country code 80 and the specific code 68 for AAE (Ahaus Alstätter Eisenbahn),

  • Switzerland, with the main country code 85 and the specific code 63 for BLS (Bern–Lötschberg–Simplon Eisenbahn),

  • Italy, with the main country code 83 and the specific code 64 for FNME (Ferrovie Nord Milano Esercizio),

  • Hungary, with the main country code 55 and the specific code 43 for GySEV/ROeEE (Győr-Sopron-Ebenfurti Vasút Részvénytársaság/Raab-Ödenburg-Ebenfurter Eisenbahn).

These vehicles should keep their current number. The 12-digit number should be registered as such without any modification(1).

The IT system has to consider both codes (main country code and specific code) as relating to the same country.

(b)Vehicles without a 12-digit number

A two-step procedure applies.

  • A 12-digit number (according to OPE TSI) defined in accordance with the vehicle’s characteristics is allocated in the NVR. The IT system should link this registered number to the current vehicle number.

  • For vehicles used in international traffic, except those reserved for historical use: the 12-digit number is physically applied to the vehicle itself within a period of 6 years after allocation in the NVR. For vehicles used in domestic traffic and for those reserved for historical use: the physical application of the 12-digit number is voluntary.

4.1.2. Item No 2 — Member State and NSA (Compulsory)

The item “Member State” must always refer to the Member State where the vehicle is registered in its NVR. For vehicles from third countries, this item refers to the first Member State that authorised the vehicle to be placed in service on the European Union rail network. The item “NSA” refers to the entity that delivered the authorisation for placing the vehicle in service.

4.1.3. Item No 3 — Manufacturing Year

Where the manufacturing year is not known precisely, the approximate year should be entered.

4.1.4. Item No 4 — EC Reference

Normally such a reference does not exist for existing vehicles except for a handful of HS RS. To be recorded only if available.

4.1.5. Item No 5 — Reference to the ERATV

To be recorded only if available.

Until ERATV is set up, reference may be made to the Rolling Stock Register (Article 22a of Council Directive 96/48/EC(2) and Article 24 of Directive 2001/16/EC of the European Parliament and of the Council(3)).

4.1.6. Item No 6 — Restrictions

To be recorded only if available.

4.1.7. Item No 7 — Owner (Compulsory)

Compulsory and normally available.

4.1.8. Item No 8 — Keeper (Compulsory)

Compulsory and normally available. The VKM (unique code as indicated in the VKM register) must be entered if the keeper has it.

4.1.9. Item No 9 — Entity in charge of maintenance (Compulsory)

This item is compulsory.

4.1.10. Item No 10 — Withdrawal

Applicable as appropriate.

4.1.11. Item No 11 — Member States where the vehicle is authorised

Normally, RIV wagons, RIC coaches and vehicles under bilateral or multilateral agreements are registered as such. If this information is available it should be recorded accordingly.

4.1.12. Item No 12 — Authorisation number

To be recorded only if available

4.1.13. Item No 13 — Placing in service (Compulsory)

Where the date of placing into service is not known precisely, the approximate year should be entered.

4.2. Procedure

The entity previously responsible for vehicle registration is to make all information available to the NSA or RE of the country where it is located.

Existing freight wagons and passenger cars are to be registered only in the NVR of the Member State where the former registration entity was located.

If an existing vehicle had been authorised in several Member States, the RE that registers this vehicle sends the relevant data to the REs of the other Member States concerned.

The NSA or RE includes the information in its NVR.

The NSA or RE informs all the parties involved when the information transfer is completed. At least the following entities are to be informed:

  • the entity previously responsible for vehicle registration,

  • the keeper,

  • ERA.

(1)

However, any new vehicles placed in service for AAE, BLS, FNME and GySEV/ROeEE are to be given the standard country code.

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