Commission Decision of 5 February 2010 concerning a financial contribution from the Union towards a coordinated monitoring programme on the prevalence of Listeria monocytogenes in certain ready-to-eat foods to be carried out in the Member States (notified under document C(2010) 592) (2010/75/EU)

PART D REPORTING

1. General provisions

The information to be reported by Member States, as far as it is available or accessible, consists of two broad categories:

(a)

an overview of the coordinated monitoring programme and results; the overview must take the form of a textual account;

(b)

individual detailed data for each sample tested as part of the sampling plan; that information must be submitted in as raw data using the ‘Data Dictionary’ and the data collection forms provided for in Article 5(2).

2. Information to be included in the overview of the coordinated monitoring programme and results

(a)

Member State name;

(b)

Date of start and end of the sampling and analysis;

(c)

Number of ready-to-eat food samples collected and analysed from retail outlets:

(i)

soft and semi-soft cheeses,

(ii)

packaged smoked and gravad fish,

(iii)

packaged heat-treated meat products;

(d)

Overall results:

prevalence and proportion of samples exceeding the limit of 100 cfu/g of Listeria monocytogenes in soft and semi-soft cheeses, smoked and gravad fish as well as in heat-treated meat products covered by the coordinated monitoring programme;

(e)

Description of the markets in soft and semi-soft cheeses, smoked and gravad fish as well as in heat-treated meat products in the Member State:

(i)

overall absolute market size (if available),

(ii)

market share of different types of retail outlets, such as supermarket, small shops, speciality delis, street markets (if available),

(iii)

market share of imported (trade within the Union and imports from third countries) and domestic production (if available),

(iv)

market share of different types of products, (if available);

(f)

Retail outlets sampled:

type of outlet categories covered: e.g. supermarkets, small shops etc.;

(g)

Geographical distribution of sampling — cities/towns covered (% of human population covered);

(h)

Description of randomisation procedure for retail sampling:

month randomisation;

(i)

Comment on overall representativeness of the sampling programme;

(j)

Preparation of test sample used for pH measurement;

(k)

Analytical method used for water activity (a_w) determination.

3. Information to be included in the individual detailed data for each sample

(a)

Type of sample:

(i)

packaged soft and semi-soft cheeses,

(ii)

packaged smoked and gravad fish,

(iii)

packaged heat-treated meat products;

(b)

Subtype of the sample:

(i)

cheeses made from raw/thermised/pasteurised milk,

(ii)

cheeses made from cow/goat/sheep/buffalo/mixed milk,

(iii)

smear-ripened, mould-ripened, brine-matured or other ripened cheeses,

(iv)

sliced and non-sliced products,

(v)

cold/hot smoked or gravad fish,

(vi)

species of the fish;

(c)

Preservatives used in smoked or gravad fish (as indicated in the label);

(d)

Cheese rind included in the specimen analyses (yes/no, if yes then also proportion if available);

(e)

Code of the laboratory involved in initial analysis;

(f)

Date of sample collection;

(g)

Use by date of the sampled product;

(h)

Production/packaging date (if available);

(i)

Surface temperature of the sample in the retail outlet;

(j)

Storage temperature in the laboratory up to the end of shelf-life;

(k)

Analysis immediately after sampling (only for smoked and gravad fish)/end of shelf-life;

(l)

Date of beginning of the analysis at the laboratory;

(m)

Detection of Listeria monocytogenes:

qualitative results (absence/presence in 25 g);

(n)

Quantification of Listeria monocytogenes:

quantitative results (cfu/g);

(o)

pH (only smoked and gravad fish);

(p)

Water activity (a_w) (only smoked and gravad fish);

(q)

Code of the city/town;

(r)

Code of the outlet;

(s)

Type of retailer:

(i)

supermarket,

(ii)

small shop/independent retailer,

(iii)

speciality delis,

(iv)

street market/farmers’ market;

(t)

Country of production:

as ascertained with reference to the identification mark on packaging or commercial documentation;

(u)

Pre-packaged:

(i)

modified atmosphere packaged,

(ii)

vacuum packaged,

(iii)

packed at retail level (only for cheeses);

(v)

Organoleptic quality of the sample.