ANNEX ICOMMON COSTS BORNE BY ATHENA WHENEVER THEY ARE INCURRED
In cases when the following common costs cannot be linked directly to a specific operation, the Special Committee may decide to allocate the corresponding appropriations to the general part of the annual budget. These appropriations should, as much as possible, be entered in articles showing the operation to which they are most related.
Mission expenditure incurred by the operation commander and his/her staff for submitting an operation's accounts to the Special Committee.
Indemnities for damages and costs resulting from claims and actions to be paid through ATHENA.
Costs pursuant to any decision to store material which was acquired in common for an operation (where these costs are attributed to the general part of the annual budget, a link to a specific operation shall be indicated).
The general part of the annual budget shall furthermore include appropriations, where necessary, to cover the following common costs in operations to the financing of which the participating Member States contribute:
Banking costs;
Auditing costs;
Common costs relative to the preparatory phase of an operation as defined at Annex II.
ANNEX IIOPERATIONAL COMMON COSTS RELATING TO THE PREPARATORY PHASE OF AN OPERATION BORNE BY ATHENA
Incremental costs necessary for exploratory missions and preparations (in particular fact-finding missions and reconnaissance) by military forces with a view to a specific Union military operation: transport, accommodation, use of operational communications tools, recruitment of local civilian personnel for the execution of the mission, e.g. interpreters and drivers.
Medical services: the cost of emergency medical evacuations (Medevac) of persons taking part in exploratory missions and preparations by military forces with a view to a specific Union military operation, when medical treatment cannot be provided in theatre.
ANNEX III
III-AOPERATIONAL COMMON COSTS RELATIVE TO THE ACTIVE PHASE OF OPERATIONS ALWAYS BORNE BY ATHENA
For any Union military operation, ATHENA will bear as operational common costs the incremental costs required for the operation defined below.
1.Incremental costs for (deployable or fixed) headquarters for EU-led operations
1.1.Definition of headquarters whose incremental costs are financed in common:
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the headquarters (HQ); the command and servicing elements approved in the operation plan (OPLAN).
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the static, out-of-area headquarters of the operation commander, which is responsible for building up, launching, sustaining and recovering an EU force.
The definition of common costs applicable to an OHQ for an operation shall also be applicable to the General Secretariat of the Council and ATHENA insofar as they are acting directly for that operation.
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the headquarters of an EU force deployed to the area of operations.
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the headquarters of an EU component commander deployed for the operation (i.e. air, land, maritime and other special forces commanders whom it could be deemed necessary to designate depending on the nature of the operation).
1.2.Definition of incremental costs financed in common:
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transport to and from the theatre of operations to deploy, sustain and recover FHQs and CCHQs; transport costs incurred by the OHQ necessary to an operation.
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additional office and accommodation equipment, contractual services and utilities, maintenance costs of the HQ buildings.
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civilian personnel working in the European Union, international and local personnel hired in theatre needed for the conduct of the operation over and above the normal operational requirements (including any overtime compensation payments);
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capital expenditure for the purchase and use of additional communications and IT equipment and costs for rendered services (lease and maintenance of modems, telephone lines, satphones, cryptofaxes, secure lines, internet providers, data lines, local area networks);
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expenditure related to vehicle transportation and other travel by other means and freight costs, including travel by national augmentees and visitors; incremental costs of fuel over and above what normal operations would have cost; lease of additional vehicles; costs of official journeys between the operational location and Brussels and/or EU-organised meetings; third-party insurance costs imposed by some countries upon international organisations conducting operations in their territory.
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expenditure for acquisition, rental or refurbishing of required HQ facilities in theatre (rental of buildings, shelters, tents), if required;
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costs related to information campaigns and to inform media at OHQ and FHQ, in accordance with the information strategy developed by the operational HQ;
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representational costs; costs at HQ level necessary for the conduct of an operation.
2.Incremental costs incurred for providing support to the force as a whole
The costs defined below are those incurred as a consequence of the force deployment to its location:
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expenditure absolutely needed for the force as a whole to fulfil its mission (jointly used airport, railway, harbours, main logistical roads, including points of disembarkation and forward assembly areas; water pumping, treatment, distribution and disposal, water and power supply, earthworks and static force protection, storage facilities (in particular for fuel and ammunition), logistical assembly areas; technical support for jointly financed infrastructure).
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specific identification marks, ‘European Union’ identity cards, badges, medals, flags in European Union colours or other Force or HQ identification marking (excluding clothes, hats or uniforms);
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emergency medical evacuations (Medevac). Role 2 and 3 facilities at theatre operational element level, such as airports and disembarkation ports approved in the operation plan (OPLAN).
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Satellite images for intelligence approved in the operation plan (OPLAN), if they cannot be financed from the funds available in the budget of the European Union Satellite Centre (EUSC).
3.Incremental costs incurred by European Union recourse to NATO common assets and capabilities made available for an EU-led operation.
The cost for the European Union of the application for one of its military operations of the arrangements between the EU and NATO relating to release, monitoring and return or recall of NATO common assets and capabilities made available for an EU-led operation. Reimbursements by NATO to the EU.
4.Incremental costs incurred by the European Union for goods, services or works included in the list of common costs and made available in an EU-led operation by a Member State, an EU institution, a third State or an international organisation pursuant to an arrangement referred to in Article 11. Reimbursements by a State, an EU institution or an international organisation based on such an arrangement.
III-BOPERATIONAL COMMON COSTS RELATING TO THE ACTIVE PHASE OF A SPECIFIC OPERATION, BORNE BY ATHENA WHEN THE COUNCIL SO DECIDES
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transport to and from the theatre of operations to deploy, support and recover the forces necessary for the operation.
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the multinational headquarters of EU task forces deployed in the area of operation.
III-COPERATIONAL COMMON COSTS BORNE BY ATHENA WHEN REQUESTED BY THE OPERATION COMMANDER AND APPROVED BY THE SPECIAL COMMITTEE
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expenditure for acquisition, rental or refurbishing of premises in theatre (buildings, shelters, tents), as necessary for the forces deployed for the operation.
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the rental or purchase in the course of the operation of unforeseen specific equipment essential for the execution of the operation, insofar as the purchased equipment is not repatriated at the end of the mission.
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Role 2 facilities in theatre, other than those mentioned in Annex III-A.
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acquisition of information (satellite images; theatre-level intelligence, reconnaissance and surveillance (ISR), including Air-to-Ground Surveillance (AGSR); human intelligence).
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demining if needed for the operation, chemical, biological, radiological and nuclear (CBRN) protection; storage and destruction of weapons and ammunitions collected within the area of operation.
ANNEX IVOPERATIONAL COMMON COSTS RELATIVE TO THE WINDING-UP OF AN OPERATION, BORNE BY ATHENA
Costs incurred for finding the final destination for the equipment and infrastructure commonly funded for the operation.
Incremental costs of drawing up the accounts for the operation. The eligible common costs shall be determined in accordance with Annex III, keeping in view the fact that the staff needed to draw up the accounts belong to the headquarters for that operation, even after the latter has ceased its activities.