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Commission Decision of 5 March 2008 laying down rules for the implementation of Decision No 575/2007/EC of the European Parliament and of the Council establishing the European Return Fund for the period 2008 to 2013 as part of the General programme Solidarity and Management of Migration Flows as regards Member States' management and control systems, the rules for administrative and financial management and the eligibility of expenditure on projects co-financed by the Fund (notified under document number C(2008)796) (Only the Bulgarian, Czech, Dutch, English, Estonian, Finnish, French, German, Greek, Hungarian, Italian, Latvian, Lithuanian, Maltese, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish and Swedish texts are authentic) (2008/458/EC)

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This is the original version (as it was originally adopted).

A.Technical report

1.OPERATIONAL IMPLEMENTATION

1.1.Time table on the implementation of the programme
1.2.Update from the progress report on the description of the organisation of the selection of projects and tenders and their outcomes, if appropriate
1.3.The achievements in implementing the actions of the programme under the priorities chosen
1.3.1.Actions implementing priority 1
1.3.2.Actions implementing priority 2
1.3.3.Etc.

Aspects of the action presented when describing each action under point 1.3 to etc.

1.Purpose and scope of the action
2.Changes from the programme as approved by the Commission (if appropriate)
3.Monitoring activities undertaken during and after the implementation
4.Actual results
5.Assessment of the actual results in comparison to the targets and indicators set in the programme
1.4.The results of the technical assistance
1.5.Problems encountered and measures taken on the implementation of the programme
1.6Procedures applied when the responsible authority implemented project(s) directly acting as an executing body (if appropriate)
1.7.Coherence and complementarity with other instruments
2.ASSESSMENT OF THE PROGRESS MADE IN IMPLEMENTING THE MULTI-ANNUAL PROGRAMME

3.MEASURES TAKEN TO PROVIDE INFORMATION ON THE PROGRAMME

3.1.Measures taken to make the multi-annual(1) and annual programme public
3.2.Implementation of the visibility principle

4.FINANCIAL IMPLEMENTATION

a

If applicable.

Final report on the implementation of the annual programme
Table 1 Detailed financial report
Member State: […]
Annual programme concerned: […]
Priority/other actions: […]
Situation at: [day/month/year]
(all figures in EUR)Programmed by MSCommitted at the level of the MSActual figures accepted by the Responsible Authority(costs incurred by the beneficiaries and final EC contribution)
ActionsProjectsRef. priorityRef. specific priorityaTotal programmed costsEC contribution% EC contributionTotal eligible costsEC contribution% EC contributionTotal eligible costsEC contribution due% EC contributionEC contribution paidEC still to pay/to recover by the RA
(a)(b)(c = b/a)(d)(e)(f = e/d)(g)(h)(i = h/g)(j)(k = h - j)
Action 1: […]project 1: […]
project N: […]
Total Action 1
Action ...: […]project 1: […]
project N: […]
Total Action...: […]
Action N: […]project 1: […]
project N: […]
Total Action N
Technical assistance
Other operationsa
Total000 %000 %000 %00
4.1.List of all pending recoveries at 30 June of the year N + 2 (N = year of this annual programme)
Final report on the implementation of the annual programme
Table 2 List of pending recovery orders
Member State: […]
Fund: […]
Situation at: [day/month/year]
ReferenceAnnual ProgrammeProjectTotal amount to be recoveredEC contribution to be recoveredDeduced from the related financial report (Y/N)Reasons for recovery
4.2.List of recovery orders not included in the financial reports of the previous annual programmes (if appropriate)
Final report on the implementation of the annual programme
Table 3 List of recovery orders not already deducted from previous declarations of expenditure
Member State: […]
Fund: […]
Situation at: [day/month/year]
ReferenceAnnual ProgrammeProjectTotal amount recoveredEC contribution recoveredDate of recoveryReasons for recovery

5.REPORTING ON IRREGULARITIES

a

Since the last progress/final report sent to the Commission.

Notification of new irregularitiesa?NoYes (if Yes, fill in table 4)
Final report on the implementation of the annual programme
Table 4 Initial reporting on irregularity
Member State: […]
Situation at: [day/month/year]
Fund: […]
ReferenceAnnual ProgrammeProjectProvision infringedType of irregularityDate/Source of first informationMethod of detectionPossibility of fraud(Y/N)Amount concerned in EUR (Community contribution)
Follow-up of previous irregularities?NoYes (if Yes, fill in table 5)
Final report on the implementation of the annual programme
Table 5 Reporting of follow-up of irregularities
Member State: […]
Situation at: [day/month/year]
Fund: […]
ReferenceAnnual ProgrammeProjectProvision infringedAmount concernedFollow-up actionsRecovery order (amounts in €)Cancellation of EC contrib.
(EC contrib.) in EURIssuedPaidDefault interestWaived

6.ANNEXES

Summary description of individual projects (one page per project) presenting objectives, achievements, relevant indicators, financial table.

Final report on the implementation of the annual programme

Table 6

Report per project

Project reference and title: […]Priority: […]
Final Beneficiary: […]Specific priority: […]
Situation at: [day/month/year]Action: […]
TECHNICAL SUMMARY
Objectives/achievements:
Relevant indicators:
Justification (in case of a specific priority):

FINANCIAL SUMMARY

(all figures in EUR)Committed by the responsible authorityRequested by the final beneficiaryAccepted by the responsible authority EC Contribution paid by the responsible authority
a: Direct Costs1st Pre-financing payment
b: Indirect Costs2nd Pre-financing payment
c: Costs covered by assigned income (if applicable)Final payment
a + b + c: Total Eligible Costs000Recovery order
d: EC contribution
e: Contribution from final beneficiary and partners (public bodies)
of which assigned income
f: Contribution from final beneficiary and partners (non public bodies)
g: Contribution from third parties
h: Receipts generated by the projectEC contribution due
d + e + f + g + h: Total Income000EC contribution still to pay/to recover
% EC Contribution/Total Costs (d/(a + b + c))%%%
(1)

Applicable only for the final report on implementation of the first annual programme.

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